Campus Ministry, Graduate Assistant for Program Operations

Period of Employment:  
10-month position: 15 hours per week;  August 15 - June 15 (approximately) 

Remuneration: 
Tuition Remission ($4,500) and Stipend ($4,500);  Fall ( 220 Hours) and Spring (220 hours)

• Graduate degree candidate.
• Availability for 15 hours per week.
• Exceptional organizational skills as well as an eye for details.
• Must be committed to confidentiality in all matters. 
• Good communication skills (ability to ask for assistance or ask questions when one is unsure) are a must.
• Commitment to nurturing own spiritual life.
• Understanding of, and commitment to, Jesuit educational and spiritual values.   
• Flexibility with regard to specific duties.
• Competent in the following computer applications: Colleague, Microsoft Office – specifically Word, Excel, Access and PowerPoint.
• Fluency in Site Executive or willingness to learn.
• Exceptional organizational skills, highly motivated and a demonstrated ability for (and belief in) collaboration and teamwork.
• Self-directed to work on projects.
• Ability to self-manage and bring projects to completion.
• Availability for two year commitment (upon re-evaluation at the end of the first year) would be preferred, although not required.

• Maintain regular office hours and is a frequent presence in Campus Ministry office for a minimum of 15 hours per week.
• Attend Intern Training Retreat August 25-27, 2010 and Intern Formation Retreat January 28-30, 2011 @ Loyola Retreat House in Western Maryland.
• Engage in regular (Weekly or Bi-weekly) supervision with the Program Assistant. 
• Provide regular feedback on job skills and performance, improvements regarding professional skills and self-care, increasing efficiency, etc.
• Update budget status report at the start of each week in readiness for the professional staff meeting every Tuesday morning. 
• Monthly data input of all micro account into excel sheet at least twice monthly.
• Reconciliation of excel account and colleague print-out balances.
• Update excels spread sheets binder at least once a month.
• Coordinate ongoing budget transactions for the office and professional staff.
• Maintain updated and comprehensive records of all Campus Ministry Budget transactions.
•  Receive and track all monies for Campus Ministry Immersion experiences such as The Jamaican Experience and Rostno De Cristo.
• Responsible for tracking ongoing annual collection projects such as Operation Rice Bowl.
• Establish a working relationship with the Disbursements Department to resolve budget transfers, invoices not recorded in Colleague and trouble shoot problem transactions.
• Establish a working relationship with the technology services/instructional services.
• Reconcile and close end of Fiscal year account electronically as well as manually.
• Create and open up electronic and manual files for the new Fiscal year.
• Self manage work load.

Additional Duties:

• Edits, copies, drafts, files, and creates multiple documents related to all budget processes for Campus Ministry as needed.
• Maintain effective filing system.
• Performs other assigned tasks as delegated.
• Teachable to learn new fiscal budget numbers as University transitions into using a new accounting system starting July 1, 2010.

Contact Information

Please email resume and cover letter indicating which Graduate Assistantship you are interested in applying to  CampusMinistry@loyola.edu.  If you have additional question, contact Anne McSweeney at amcsweeney@loyola.edu or 410-617-2768.