Human Resources

The policies and practices presented in this manual apply to all administrators and staff of Loyola College in Maryland, unless stated otherwise, and reflect College policy revisions as of January 1, 2006. THIS MANUAL IS PROVIDED AS A GUIDE AND IS NOT TO BE CONSIDERED A CONTRACT, EXPRESSED OR IMPLIED.

The College reserves the right to make changes to the policies, procedures, and other statements made in this manual. Federal and State law and the College’s dynamic needs may require that portions of the manual be rewritten. This manual supersedes any previous manual, and the contents may be changed by the College unilaterally at any time.

This manual does not guarantee employment for any employee for any period of time. Loyola College is an “at-will” employer, which means that employees have the right to resign their positions at any time and the College may terminate the employment relationship at any time for any lawful reason. In few circumstances, contract employment agreements may be the exception to this at-will status.

Policy Manual

Table of Contents

Section One	Employment Policies and Procedures

---	Employment Policies and Procedures
1.1	Equal Employment Opportunity
1.2	Reasonable Job Accommodations
1.3	Diversity Statement
1.4	Freedom of Speech and Expression
1.5	Requests for New Employees
1.6	Job Listings
1.7	Recruitment of Personnel
1.8	Screening of Applications
1.9	Filling Vacancies Without a Job Search
1.10	Employment Application
1.11	Background Checks
1.12	Selection
1.13	Using Temporary Agencies
1.14	Direct Employment of Temporary Personnel
1.15	Required Federal and State Forms
1.16	Confidentiality Statement
1.17	College Identification Cards and Parking Passes
1.18	Keys and Access Cards
1.19	Uniforms and Dress
1.20	Relocation Reimbursement
1.21	Orientation
1.22	Introductory Provisional Period
1.23	Promotions
1.24	Transfers
1.25	Demotions
1.26	Discipline
1.27	Suspension
1.28	Attendance Policy
1.29	Tenure
1.30	Unemployment Insurance
1.31	Unemployment Compensation
1.32	Employment of Minors
1.33	Employment of Relatives
1.34	Additional Internal or External Employment
1.35	Employee Personnel Files
1.36	Name/Address Changes


Section Two	Separation


2.1	Employee Initiated Separation
2.2	College Initiated Separation
2.3	Rehire
2.4	Separation Checklist


Section Three	Compensation and Salary Administration

---	Compensation and Salary Administration
3.1	Roles and Responsibilities
3.2	Employment Categories
3.3	Exempt and Non-Exempt Status
3.4	Part-time Pay
3.5	Position Classification
3.6	Pay Ranges
3.7	Position Re-evaluation
3.8	Appeals to Position Re-evaluation
3.9	Pay Actions
3.10	Starting Pay
3.11	Annual Performance Review
3.12	Performance-based Merit Increases
3.13	Structural Adjustments
3.14	Career Advancement
3.15	Demotion
3.16	Overtime
3.17	Compensatory Time
3.18	Flex Time
3.19	Shift Differential
3.20	Payroll Period
3.21	Reporting Time
3.22	Mandatory Deductions
3.23	Direct Deposit of Paychecks


Section Four	Work Schedule


4.1	Work Schedule
4.2	Rest Period
4.3	Lunch Period
4.4	Attendance at College Functions
4.5	Inclement Weather Policy
4.6	Emergency Closings/Early Release


Section Five	Benefits


5.1	Benefits Administration
5.2	Benefits Plans
5.3	Flex Dollars
5.4	Health Insurance
5.5	Flexible Spending Accounts (FSA)
5.6	Term Life Insurance
5.7	Disability Insurance
5.8	Continuation of Coverage (COBRA)
5.9	The O’Connor Plan (Employee Assistance Program)
5.10	Workers’ Compensation
5.11	Retirement Program
5.12	Tuition Remission and Tuition Exchange


Section Six	Leave

6.1	Vacation
6.2	Sick Leave
6.3	Attendance Policy
6.4	Bereavement
6.5	Holidays
6.6	Personal Leave Days
6.7	Family and Medical Leave Policy
6.8	Parental Leave
6.9	Unpaid Leave of Absence
6.10	Professional Leave
6.11	Military Leave of Absence
6.12	Jury Duty

Section Seven	Employee Relations

---	Employee Relations


Section Eight	Professional and Personal Development

8.1	Employee Professional and Personal Development
8.2	Faculty/Staff Assistance Program


Section Nine	Rewards and Recognition

9.1	Service Awards
9.2	Community Award


Section Ten	Code of Conduct


10.1	Professional Standards and Business Conduct
10.2	Conflict of Interest
10.3	Copyright Policy
10.4	Electronic Communications
10.5	Telephone Usage
10.6	Harassment and Discrimination Policy and Procedures
10.7	Procedures for Resolution of Claims of Harassment Discrimination
10.8	Monitoring Sexual Harassment and Discrimination
10.9	Workplace Violence
10.10	Interaction with Students
10.11	Consensual Relationships Policy
10.12	Drug-Free Workplace
10.13	Smoking Policy
10.14	Children in the Workplace
10.15	Pet Policy
10.16	Political Activity
10.17	No Solicitation Policy
10.18	Grievance Policy and Hearing Procedures


Section Eleven	Environmental Health and Safety

---	Environmental Health and Safety
11.1	Accident Prevention and General Workplace Safety
11.2	Environmental Health and Safety Committee
11.3	Hazard Communication
11.4	Fire, Evacuation and Life Safety Policy
11.5	Laboratory Safety
11.6	Safety Standards
11.7	Hazardous Waste
11.8	Ergonomics
11.9	Motor Fleet Safety


Section Twelve	Services and Facilities


12.1	Association of Black Faculty, Staff and Administrators
12.2	Athletics
12.3	Banking Services
12.4	Board of Trustees
12.5	Bookstore
12.6	Budget Cycle
12.7	Campus Ministry
12.8	Center for Community Service and Justice
12.9	Child Care
12.10	Chorale and Madrigal Groups
12.11	Computer Hardware and Software Purchases
12.12	Computer Support
12.13	Cultural Events
12.14	Dining Services
12.15	Emergency Blue Light Telephones
12.16	Escort Services
12.17	Human Resources Department
12.18	Ignatian Retreat
12.19	Library
12.20	Loyola Conference
12.21	Notaries Public
12.22	Parking
12.23	Payroll Office
12.24	Post Office
12.25	Public Relations and Publications Offices
12.26	Recreational Sports
12.27	Safety Notices
12.28	Shuttle Service
12.29	Speech and Hearing Center
12.30	Women's Center