Part-Time Affiliate Faculty Getting Paid The Human Resources Department provides the authorization to Payroll for a part-time affiliate faculty member to be paid. Human Resources authorization is given only upon the receipt of the following: Action Required | By Whom | Completion of the Form W-4 | Faculty member being hired | Completion of Form MW 507 | Faculty member being hired | Completion and Required Documentation Verification for Form I-9 | Faculty member being hired and an administrator of Loyola | | Confidentiality Agreement | Faculty member being hired | | Personal Data Form | Faculty member being hired | | Direct Deposit Agreement Form | Faculty member being hired (optional) | Signed Contract | Dean’s Office and faculty member being hired | Authorization by Academic Affairs | College Dean’s assistants must notify Academic Affairs of new hire |
Copies of the required forms are available from the Loyola website by clicking on the link below: http://www.loyola.edu/hr/Forms/ You can facilitate the payment and set up process by promptly returning all completed forms, including your signed contract to your Department Chair or Administrative Assistant. Once all paperwork has been processed by HR, a “Tech Letter” will be produced and sent to you. This letter will contain your login information and passwords for GroupWise (Loyola’s email system), Blackboard (electronic classroom), and Web Advisor (Loyola’s internal system of classes, course schedules, advisor information, electronic posting of grades, etc.) Neither access to the systems nor payment will be granted until all the forms noted above are received and processed by Human Resources. Take responsibility to follow up to be certain that all of the appropriate paperwork is in order, has been processed, and that Human Resources has a complete file in order to provide the necessary authorization to Payroll for you to be paid. Ask your department’s Administrative Assistant to check on the progress of your paperwork. You cannot receive authorization into the Loyola system, obtain your Loyola ID card, or receive access to Blackboard or GroupWise until you have been officially processed into the Loyola Human Resources system, so follow up is essential. Stay on top of it! {Certainly affiliates are welcome to call and follow up to ensure that their paperwork has been received. However, if it is properly sent to HR by the Administrator, indicating that the paperwork is for a new affiliate and what department, follow up should not be necessary.} |
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