Getting Paid

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Part-Time Affiliate Faculty

Getting Paid

The Human Resources Department provides the authorization to Payroll for a part-time affiliate faculty member to be paid. No other individual or department can provide this. The Human Resources authorization is given only upon the receipt of the following:

Action Required	By Whom
Completion of the Form W-4	Faculty member being hired
Completion of Form MW 507	Faculty member being hired
Completion and Required Documentation Verification for Form I-9	Faculty member being hired
Technology Access Form[1]	Faculty member being hired
Signed Contract	Dean’s Office and faculty member being hired
Authorization by Academic Affairs	College Dean’s assistants must notify Academic Affairs of new hire

You can obtain copies of the required forms from the Loyola website by clicking on the link below:

http://www.loyola.edu/hr/Forms/

You can facilitate this process by getting the tax and other forms properly completed and your signed contracted returned in a timely manner to your Department Chair or Administrative Assistant. Take responsibility to follow up to be certain that all of the appropriate paperwork is in order, has being processed, and that Human Resources has a complete file in order to provide the necessary authorization to Payroll for you to be paid. Ask your department’s Administrative Assistant to check on the progress of your paperwork. You cannot receive authorization into the Loyola system, obtain your Loyola ID card, or receive access to Blackboard or GroupWise until you have been officially processed into the Loyola Human Resources system, so follow up is essential. Stay on top of it!

[1]All new employees to Loyola must complete the “Access Form for Web-based Accounts.” This form is available at the above web address: http://www.loyola.edu/hr/Forms/. You should fill this out and get it to Human Resources as soon as possible, which will trigger set up of your electronic accounts and passwords for GroupWise (Loyola’s email system), Blackboard (electronic classroom), and Web Advisor (Loyola’s internal system of classes, course schedules, advisor information, electronic posting of grades, etc.