Loyola University Maryland

The Office of Academic Affairs

Part-Time Affiliate Faculty

Hiring Policy for New Affiliate Faculty

HRIS receives and reviews contract, employment recommendation, etc. sent from department advising of new affiliate faculty. Documentation must include the following: GL, Department, Employment Start Date (Fall/Summer/Spring), Confirmation that it is an affiliate. HRIS receives and reviews the following documents sent from faculty or department:

  • Background Screen Request form (Employment Unit will request Background Screen)
  • ER or contract containing: Rank, GL, Department, Tenure status, Salary, Employment Start Date (Fall/Summer/Spring)
  • MW-507 (Maryland Tax Deductions)
  • W-4 (Federal Tax Deductions)
  • I-9 (Verification of Work Eligibility)
  • Employment Data Sheet
  • Confidentiality Agreement
  • Direct Deposit Form (optional)
  • HRIS sets up faculty in Colleague (see below for details)

Returning Faculty
If a faculty has not been working at Loyola for more than a year and a day, a new I-9 Employment Verification form must be completed. It is also recommended that new tax forms (W-4 and MW507) be completed.

Find HR Forms here: http://www.loyola.edu/HR/Forms/