Repeat/Replacement Forms

This form indicates a student's desire to either repeat or replace a course.  There are different guidelines for which courses can be repeated or replaced. 
If a course is repeated, there are two different grades that figure into the QPA.  If a course is replaced (meaning the student has changed his or her major), the grade of the new course replaces the older grade in the QPA.  In both cases, there are still two grades listed on the student's transcript, but the way in which either case affects the QPA is different. 

Repeating a Course:

• A student may repeat any course. 
• There is no minimum grade to warrant a repeat. A student can repeat a course that he or she earned a "B" in if desired. There is no limit to the number of times a student can repeat a course.
• In the case of repeated courses, the original grade remains on the transcript and the repeat course appears with an "R" next to the new grade on the transcript.
• All grades for a repeated course will be included with the original grade in the computation of the cumulative QPA. 
• Students repeating courses specifically required in the core or major must repeat the same course. 
• If a course is failed in a core area, it may be repeated by another course in that area.  Similarly, a major elective must be repeated by a course within the major elective group. 
  In other words, a student can take a free elective, fail it, and then repeat a completely different free elective.  For example, a student takes SC 104 as a social science core requirement and decides to do a "repeat" and take PY 101 to fulfill the requirement. That is a repeat and the grades are averaged. The student is repeating an elective requirement versus repeating an exactly equivalent course. Taking a different course as a repeat is also possible when the major requirement accepts any of a range of classes.
• In all circumstances, both the original and repeated grades count in the cumulative QPA.  Thus, the QPA is affected by repeating a course just as it would be affected by taking any other course.  If a student first earned a 'D', and later repeated the course to earn a 'B' both grades would be factored into the QPA just like any other two courses.  This is different from replacing a course where the 'D' would actually be dropped out altogether.  Thus, the only real advantage for a student in repeating a course is that he or she is given another chance to do well in a required class.  In replacing a course, the advantage is that the objectionable grade drops out of the cumulative QPA altogether.

Replacing a Course: 

Students changing majors will find that major course requirements are significantly different from department to department.  These students may be permitted to replace grades in major courses from the original major with grades in major courses from the new major. 

• To replace a course, a student must be replacing an old major requirement with a new major requirement.  (Changing minors does not count.)
• In the case of replacements, the original grade is not calculated into the QPA. The replacement course grade is the only one calculated into the QPA, even if it is a lower grade than the original course's grade.
• There is no minimum grade to warrant a replacement.
• The original course taken and grade appear with an "X" on the transcript next to the grade.  

 Necessary Signatures

• Faculty Advisor (though A.A.S.C. administrator may sign during the DROP/ADD Period.)
• Student

• Student

Important Notes

•  A Repeat/Replacement Form is must be submitted with an Undergraduate Registration Form during Registration or a Change of Registration Form during Drop/Add. 
• A student may only replace a course if he or she is also submitting, or has already submitted, a Change of Major Form.
• The repeat/replacement policy only applies to courses taken at Loyola.