Guidelines for
Faculty Travel Request Funds & Reimbursement

The following guidelines are to aid in the application, approval and reimbursement process for Faculty Travel Funds. 

Please complete Steps 1-5 BEFORE making travel arrangements.

Step 1:  Plan the purpose, destination, dates, and proposed budget
            for your travel.

            -  Refer to the Loyola College Travel Program website for
               assistance in projecting costs associated with:

                      Air
                      Lodging
                      Ground
                      Per Diem Rates

Step 3:  Upon return from the trip, the faculty member must submit
            all claims for reimbursement on the
            Travel Reimbursement Worksheet
            (as required by Accounts Payable) to the Department Chair,
             including:

              -  Original receipts
              -  Expense amounts recorded in appropriate column/row
              -  Total reimbursement amount

Step 4:  The Department Chair completes the Travel Reimbursement
             Worksheet by filling in the following information:

              -  Signature and Date
              -  Amount of expenses covered by department
              -  Departmental GL# for payment

Step 5: Faculty member submits Travel Reimbursement Worksheet
             to Accounts Payable