Faculty Instructions for the Administration of Standard Student Course Evaluation Forms* Faculty Information All course information is printed on the form. Faculty codes are no longer be used. VERY IMPORTANT: Make sure the students use only blue or black pen and instruct them that they are to make an X in the appropriate box (Do not shade in the entire box as previously done). All comments should be made on the back of the form in the boxes provided. Should you have any optional questions, please have the students respond in question fields 2.1-2.6. Read or paraphrase the paragraph describing the evaluation form (see below). Appoint a student to administer the process and read the instruction sheet provided in the packet to the class. They should return the completed forms to the departmental liaison immediately following the class. Make sure the student knows where the forms are to be returned. Leave the room.
General Information - The forms used for evaluation should be administered no earlier than the last quarter of the class and no later than the last day of the class.
- The forms should be distributed in a normal classroom environment in which normal classroom activities are planned. Course evaluation guidelines set by the Faculty Evaluation Committee do not allow us to accept any evaluations which are not filled out in class. Students who are late or absent cannot send in individual evaluations after the fact. Nor can we accept evaluations that were administered outside the normal classroom environment, or which are returned to us in a manner not consistent with the process outlined here.
- Students should be read the standard instructions explaining both the form and how the form is used.
- Students should be given at least 15 minutes to complete the form.
- The faculty member must not be in the room when the forms are being completed or collected. The faculty member should not handle the completed forms at all.
- On the Evergreen campus, the student should return the forms immediately to the departmental liaison (administrative assistant) or a designated drop-off location.
- At the Graduate Centers in Timonium and Columbia, students are to return the completed forms to the designated drop-off box in the reception area of the Center. Students are not to return the forms to the Evergreen Campus.
- Evaluations are processed as they arrive at the Office of Academic Affairs. Do not be alarmed if you only receive one class’s evaluations. The others will arrive soon.
- Please Note: In April of 2006, the Faculty Senate approved a ‘time on task’ question for use on the student course evaluation form. The data generated by this question will not be used for the purposes of faculty evaluation. It is for use solely by individual faculty members and in an aggregated form for institutional insight and understanding. After three years, the data gathered will be reviewed and assessed by the Faculty Evaluation Committee. Any further recommendations would be made after that assessment. This data will not be collected until the appropriate safeguards to insure its appropriate use are in place.
Please Read or Paraphrase the Following Statement to the Students: This process is an important element in the University’s efforts to meet a high standard of excellence in the classroom. It is important for you to be thoughtful and reflective and for your individual responses to reflect your experience over the entire semester. The completed forms will not be returned to the faculty member until after final grades have been submitted. The form has two parts. The quantitative part is scored and summarized. The qualitative part of the form is read by the faculty member and the department chair and used to develop the course in the future. The results of this survey are one of the factors used in considering faculty promotion, tenure, and compensation. It is important to receive each individual’s independent assessment of the course and the instructor, so from this point forward please do not make comments that might affect others’ evaluations. Remember, this evaluation is a serious responsibility. |
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