Service-Learning Course Designation Process Confirm that your course meets the basic requirements (Word doc) of a service-learning course at Loyola. Contact Robin Crews, Director of Service-Learning, to inform him that you wish to have your course designated as a service-learning course and e-mail him an electronic version (attached file) of your current course syllabus (ext. 2112; rcrews@loyola.edu).
Robin Crews will review your syllabus. If it falls within the definition of service-learning at Loyola, and meets the Service-Learning Course Criteria, he will contact you and your Department Chair to inform you that your course has successfully been designated as a service-learning course. In the event your course falls outside of the definition and/or course criteria, Robin Crews will be happy to discuss the details and work with you in order to satisfy the basic requirements. A designated service-learning course only counts as a service-learning course when it is taught by the faculty member who submitted her/his syllabus to the Director of Service-Learning for approval. Courses offered every semester or every year will be designated as service-learning courses for a period of three years. Courses offered less frequently will be designated as service-learning courses the next three times courses are taught. After three years (or three semesters when the course is taught) the faculty member is encouraged to reflect on the success of the service-learning aspects of the course with her/his department chair (he/she is also encouraged to do the same with the Director of Service-Learning). The faculty member may then resubmit an updated course syllabus for designation as a service-learning course for another three years. Once the department chair and faculty member have been notified that a course is approved as a service-learning course, the chair is responsible for identifying the course as a service-learning course when he/she submits the master schedule of courses to the Academic Publications Office. The timing of a course release (earned by a faculty member after teaching three service-learning courses) is to be agreed upon by the chair and faculty member in a way that is mutually beneficial for the department and the instructor.
Faculty who teach service-learning courses are responsible for including this information in their annual update reports. Department chairs and deans are responsible for including this information in the annual update process and normal letters they write for promotion and tenure files.
- Mid-October: Department Chairs receive master course schedules. They are due by the first Friday in December.
- November 15: Deadline for faculty to send syllabi to Director of Service-Learning for approval as designated service-learning courses.
- Last Monday in November: Deadline for the Director of Service-Learning to inform chairs and faculty of approved service-learning courses, so that chairs can indicate service-learning courses in their master schedules.
- First Friday in December: Department Chairs must turn in master schedules by this date.
- Mid-April: Department Chairs receive master course schedules. Undergraduate schedules are due by the first Friday in August; graduate schedules are due by the second Friday in August.
- June 1: Deadline for faculty to send syllabi to Director of Service-Learning for approval as designated service-learning courses.
- July 1: Deadline for the Director of Service-Learning to inform chairs and faculty of approved service-learning courses, so that chairs can indicate service-learning courses in their master schedules.
- First & Second Fridays in August: Department Chairs must turn in master schedules for undergraduate and graduate courses by these dates, respectively.
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