Loyola University Maryland

Academic Advising and Support Center

Advising Handbook

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The Advising Handbook

Next to teaching, advising is one of the most important responsibilities the faculty has to its students. The Academic Advising and Support Center created the Advising Handbook to provide current information to assist you in your advising responsibilities. The handbook provides information on:

  • Advising First-Year Students
    A guide to advising through summer orientation, the roles and responsibilities of the core advisor, and information specific to a student's first year at Loyola
  • Registration
    An overview of the forms and processes required prior to, during, and after the registration period.
  • Offering Personalized Support to Your Advisees
    Information about tailoring students' curriculum and course selection, special programs (study abroad, honors, Sellinger scholars, and advising student athletes), and supporting students through withdrawals, leaves of absence, and academic dismissal/probation
  • Advising Tools 
    Adivsing charts, instructions and support for WebAdvisor and WebNow technology, Degree Audit, and more

Click to download the PDF version of the Advising Handbook.

Academic Advising: Role and Responsibilities

Academic advising is a personalized dialogue between a faculty member and an individual student; its purpose is to maximize the fit between the student’s interests, needs, and aptitudes and Loyola’s educational goals and academic resources. Academic advisors fulfill the essential goal of Loyola’s advising system by:

  • Helping students achieve the maximum benefit from the core curriculum, which is fundamental to a Jesuit education regardless of the student’s major.
  • Assisting students with the transition from high school to college.
  • Guiding students to assess their potential, monitoring their academic progress, and helping them to clarify their objectives in terms of courses, major, and future careers.

The faculty advisor has three areas of responsibility when working with advisees: academic advising, career exploration, and mentoring. 

The five primary academic advising responsibilities include:

  1. Know the Loyola Curriculum 
    The curriculum at Loyola University Maryland requires the satisfactory completion of at least forty courses (three- or four-credit) and at least 120 credits for an undergraduate degree. The overall curriculum is divided into three principle parts: the core, the major, and free and non-departmental electives.

  2. Know Your Advisees Academically
    Each student has different academic and personal needs. Encourage all advisees to develop a four-year plan and assist in planning their program of study for the next term. Meet with your advisee at least once each semester to evaluate their academic progress.
     
  3. Use Advising Tools Effectively 
    WebAdvisor is the electronic database tool that is utilized by faculty, students, administrators, and staff at Loyola, to view real time information. You will use this, as well as WebNow, through which you may view documents for your assigned advisees quickly from your web browser. More information on these tools, as well as academic worksheets, degree audit information, and other helpful resources may be found here. 

  4. Prepare Advisees for Registration 
    Encourage advisees to contact you to make an appointment one to three days before registration. You may need to arrange for additional office hours prior to and during each registration day. Discuss course selection and several alternative selections with each student. Students are not permitted to register unless they have obtained their faculty advisor’s written or electronic permission.

  5. Approve Choices Knowledgeably
    Your official approval for registration means that you think that the choices the advisee is making are appropriate for the advisee’s course of study. Advisors have the right to refuse approval for an advisee’s choice if they do not think a student’s request is appropriate.

To advise students in career planning and exploration, encourage each advisee to discuss career and vocational plans, including graduate study possibilities, with you and to become familiar with the services of the Career Center.

To fulfill your role through personal mentoring,  we encourage you to become acquainted with your advisees outside the formality of the office or classroom. The Dean of First-year Students and Academic Services can provide modest funding for advisor-student gatherings. We also encourage you to become acquainted with on-campus resources and to be available to refer the student to these offices if necessary. Please note that because it is important for students to feel comfortable with their advisor, a student may request a change of advisor for good cause.

The Academic Advising and Support Center provides the Loyola community with assistance regarding academic matters. The staff provides advising and registration support, academic success workshops, and other services designed to help students achieve academically. Please contact us for more information and for answers to your advising questions.