Loyola University Maryland

The Career Center

Policies & Procedures

The events organized by the staff at The Career Center provide students and alumni with the opportunity to interact with the educational, business, and professional community. Therefore, it is in the best interest of all participants to be professional, organized, and prepared. The Career Center policies and procedures are established to ensure a favorable impression of Loyola University Maryland students and alumni to the community.

Fraudulent Job Postings
On-Campus Recruitment Program - Participation Guidelines
On-Campus Recruitment Program - Interview Information
On-Campus Recruitment Program - Snow Policy
Reciprocity Services
Reneging an Offer of Employment

Fraudulent Job Postings

Loyola University Maryland makes no guarantees about any position listed through HireLOYOLA.  The Career Center makes every effort to screen employers and job postings received.  However, it is the responsibility of the job seeker to research the integrity of the firm/organization to which he/she is applying. The student is advised to use caution and common sense when applying for a position with an organization or private party. Utilize Google Maps Street View to make sure the address is legitimate.  The job seeker should never go alone to a residential address to apply for a position. Do not put yourself in a vulnerable situation. Even the best opportunity is not worth jeopardizing your personal safety.

Students, please be aware of fraudulent job postings. We do our best in The Career Center to delete questionable postings before you ever see them, but we are not always successful. It is also a good practice to google the employer and/or visit the employer website before you provide them with any personal information.  If you receive a suspicious email or phone message from an employer, or have suspicious contact with an employer during a phone or in-person interview, it is extremely important for you to use caution and alert The Career Center immediately.

How to Identify a Scam or Fraudulent Job Posting

  • If you receive an unsolicited email message about a job opening. 
  • An upfront fee is required for materials or products prior to your work start date.
  • The potential employer does not provides a physical address and phone number in the ad.
  • The potential employer asks for your social security number, credit card or bank account numbers, or copies of personal documents.
  • The potential employer requires you to send payment by wire services or courier and will reimbursed you via check by priority mail.
  • The potential employer offers a “reward” in exchange for allowing the use of your bank account – often for depositing checks or transferring money.
  • You receive an unexpectedly large check in the mail with instructions to deposit the check into your bank account and await further instructions.
  • There are multiple spelling and/or grammatical errors in the job announcement.
  • The potential employer uses the name of a legitimate employer but spells it slightly different.
  • The job opportunity sounds too good to be true.

If you feel uncomfortable about an employer or job opportunity you receive or find on an electronic job board, please notify The Career Center by emailing thecareercenter@loyola.edu, calling (410) 617-2232 or stopping by The Center.  We would also like to assure students that all information you provide to The Career Center about an issue is considered confidential. Your career advisor may consult with other professional staff members within the division to ensure that you receive the best assistance possible. Information, however, will not be released outside the division without your consent, except when required by law (i.e., reasonable suspicion of child or elder abuse, imminent danger to self or others, etc.).

For further information, visit the Federal Trade Commission website about job scams and fraudulent job postings - http://www.consumer.ftc.gov/articles/0243-job-scams.

Reviewed information provided by Clemson University’s Center for Career and Professional Development, New York University’s Wasserman Center for Career Development and Spotlight article.

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On-Campus Recruitment Program - Participation Guidelines

1. Participants must log into their account and update their profile on HireLOYOLA

2. Participants must meet all company requirements (i.e. abide by company stipulated GPA cut-offs and major requirements) before signing up for an interview.  Interviews are open to all Loyola undergraduate and graduate students who meet the requirements set forth by the employing organization. Alumni/ae are able to participate in the On-Campus Recruitment Program.

3. All participants must attend the Effective Resumes and Employment Correspondence, Interviewing for Success Part I, and Interviewing for Success Part II workshops before the date of their first on-campus interview appointment.  Interested participants can register for these workshops on Moodle or by contacting The Career Center at (410) 617-2232.

4. Once a participant schedules an interview with a company, the participant is automatically obligated to attend that appointment.  In the event that participants are unable to keep an on-campus interview appointment, that individual must notify The Career Center immediately or at least 2 class days in advance.  One (1) no-show constitutes suspension from the recruitment program.  Students should only cancel interviews in person (preferred), by phone, or via email.  Please contact Mary DeManss at The Career Center at (410) 617-2322 or thecareercenter@loyola.edu with any questions regarding your interview schedule.

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On-Campus Recruitment Program - Interview Information

1. A Pre-Select interview schedule indicates that the employer will review the resumes and select the candidates they would like to interview on campus.  Once the employer selects the candidates and notifies The Career Center, the interview time slots will be released.

2. An Open interview schedule indicates that any student who meets the requirements listed by the employer is invited to apply and then select an interview time.

3. Sign-ups are on a first-come, first-served basis. Students can sign up on HireLOYOLA on designated sign-up days.  Be sure to confirm your time by looking at the interview schedule before you exit the system.

4. Additions and/or corrections to the On-Campus Recruitment Program will be posted on HireLOYOLA. You are responsible for keeping up-to-date with these announcements.

5. All employers participating in the On-Campus Recruitment Program are expected to comply with equal opportunity employment laws.

                                                                                                                                                                                    THE CAREER CENTER RESERVES THE RIGHT TO REPLACE ANY STUDENT ON A COMPANY SCHEDULE IF THAT STUDENT DOES NOT FOLLOW THE ABOVE ON-CAMPUS RECRUITMENT PROGRAM PARTICIPATION GUIDELINES.

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On-Campus Recruitment Program - Snow Policy

It is the policy of the University to remain open to ensure continuity of service to students, faculty, staff, and administrators.  However, during inclement weather or other emergencies (e.g. natural disasters, major utility failure, or other reasons), the safety of the Loyola community is the highest priority.

In the event of severe weather or other emergencies, the University will provide an orderly and immediate response to the event.  Loyola may decide to cancel classes or activities and/or close offices at the University after considering the information available at the time.   

When classes are cancelled for the entire day, on-campus interviews are also cancelled for that day and all attempts will be made to reschedule.  If classes are delayed due to bad weather, contact The Career Center at (410) 617-2232 for information regarding interview appointments.

For more information on Loyola University Maryland's Inclement Weather Policy, please visit the Loyola University Maryland Emergency Preparedness website.

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Reciprocity Services

The Jesuit Career Center Consortium is a partnership of Jesuit university and college Career Centers in which students and recent alumni can receive a uniform set of services and assistance with internship and job searches from the Career Centers for all students and recent alums at the 28 Jesuit colleges and universities nationally.     

Basic Services Offered:

  • Students and recent alumni from the 28 colleges and universities will have access to the job/internship listings from other Jesuit schools.
  • Students and recent alumni will be able to attend all career fairs and other career events sponsored by the Career Centers at other Jesuit schools.
  • Students and recent alumni will be able to attend job search and career workshops and seminars sponsored by the Career Center at most other Jesuit schools.   

Details & Instructions of Reciprocity:

  • Students/Alums must make the reciprocity request through their home institution's Career Center.
  • Recent alumni are defined as 0-3 years out of school. 
  • The reciprocal agreement will be for a six (6) month period of time.
  • The home institution should make the reciprocity request via e-mail to other institutions as per the guidelines set forth by each individual Career Center.  
  • Students/alums will only be allowed to request reciprocity from one institution at a time.
  • There will be no cost to the student/alum for the three basic services listed above. 

Other Common Services:

Beyond the three basic services listed above, the following are a number of additional career services that may be provided by many of the member institutions:

  • Submission of a resume to the reciprocating school's database of active resumes
  • Resume critique of that resume
  • 15-30 minute counseling/job search session
  • Services for all alumni regardless of graduation date
NOTE:  Many offices will continue to be more liberal with their services to reciprocity candidates by allowing them to make multiple counseling appointments, use services beyond six months, etc. There may be some modest fees charged by some of the Jesuit Career Centers for certain basic services listed above.  

If you are interested in this service, please contact Ms. Mary DeManss, Assistant Director/Recruitment Specialist – Employer Relations, The Career Center at mdemanss@loyola.edu.

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Reneging an Offer of Employment

It is the policy of The Career Center at Loyola University Maryland that once you accept an offer of employment (full time, part time or internship), you are expected to withdraw completely from the search process and inform The Career Center of your decision.  You have entered into an agreement with the employer that is binding.  If you encounter a problem after accepting an offer, the circumstances should be discussed with a member of The Career Center staff.  Reneging on an offer of employment is a very serious matter; it is unethical, unprofessional and jeopardizes the reputation and integrity of your reputation in the corporate community.  Violations of The Career Center’s policy will result in suspension of all recruiting privileges and de-activation of your HireLOYOLA account.

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