Accommodations for exams are sometimes recommended for students registered with Loyola's Disability Support Services (DSS) office. Students who have test or exam modifications as one of their academic adjustments have provided the University with medical or psychological documentation of disability which supports the request for an exam modification. A faculty member will know that a student has recommendations for testing accommodations from e-mails or letters that the student requests from DSS each semester. The student is responsible for providing these notifications to professors and discussing the recommended accommodations. The student, professor, and DSS work together to make the arrangements for each test, quiz, or exam.
Test Accommodation Process
The student will notify his or her faculty of the accommodations needed for each class as soon as possible. Faculty members will receive an electronic accommodation letter from the DSS office soon after a student makes the request. Shortly after the accommodation emails have been sent, students should meet with their faculty members to discuss arrangements of accommodations.
After conferring with his or her instructor regarding how test and exam accommodations will be provided, a student should notify DSS a week before the exam if DSS is needed to make arrangements to have a test or exam proctored. This can be done by logging in to the DSS database account one week before the test. If the program does not allow the student to submit the request, he or she should email DSS@loyola.edu, or by call 410-617-2750. The student must provide the faculty member’s name, course, and the date and time the faculty member approved for the student to take the exam.
Accommodation Coordinator’s Responsibilities
The Accommodations Coordinator oversees the reservation of a space, the arrangements for a proctor (or a reader, scribe or adaptive technology), and calculation of the amount of time the student will receive. A confirmation will be sent to both the student and the faculty member as the test or exam nears.
Upon receipt of the accommodation letter email, a faculty member should complete the DSS proctor agreement form, which is in an embedded link, and submit it. The agreement will provide the faculty member the ability to indicate how he or she will get the exam to the DSS office, how he or she wants it delivered back to him or her, and other conditions of the test.
Proctors will administer the test using the guidelines outlined by the faculty member and the accommodations approved for the student by the DSS office. The proctor will check the student’s identification before the exam, have the student sign the Honor Code Pledge, and take the student’s belongings. Personal belongings are not allowed in testing rooms (e.g., backpacks, purses, cell phones, and study materials) and a proctor can store these items, but security is not guaranteed. The proctor monitors the student during the exam, takes the exam when the allotted time is up, seals the test in a security envelop, and places it in a lock box for pick up or delivery.
Completed tests are returned in sealed security envelopes via a DSS student worker. One delivery is made per business day. DSS tries to return tests to the department within twenty-four (24) business hours. A department representative must be available to sign for the test. Tests that cannot be signed for will be returned to the DSS office and placed in the lock box until the next day’s delivery. If preferred, faculty members may pick up tests, and this preference should be noted on the faculty exam proctoring agreement. Also, faxing and scanning of tests and exams can be arranged by DSS.