Loyola University Maryland

Office of Educational Technology

Instructional Continuity

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Be Prepared

While it’s not always possible to predict an unexpected campus closing, it pays to be prepared for such circumstances. There are a number of steps that faculty can take to prepare themselves and students for possible interruptions.

This checklist addresses issues that may arise in the event of university closure or unexpected absence. Consider also how these suggestions can be adapted for single absences--such as one student’s prolonged absence due to illness. 

Visit the Loyola Emergency Preparedless website for campus alerts, important contact information, and references. You can also call 410.617.2223 (campus weather line) to learn of weather-related closings.

Visit our blog,Teaching With Tech, for the latest news. Relevant Today- Continuing Learning Through Snow Closures!

Tech Tools to Connect with Students & Continue Coursework

  1. Email icon Email: Campus mail is one of our many ways to share important, timely information. 
  2. Skype Skype: Although not a Loyola Provided solutions, Skype is a recognized, reliable tool for online communication. Plus it’s free and easy to use. Learn more and download Skype.
  3. Moodle icon Moodle: is our learning management system. It allows for sharing robust online resources, distance leaning, and hybrid and online classes. Available tools include: Discussion Forums, Assignments & Quizzes, QuickMail, and the Gradebook. Learn More about Moodle.
  4.  VoiceThread is a way to keep the conversation going outside of the classroom. Have conversations in the cloud with students and your colleagues. Loyola owns a VoiceThread site license which integrates seamlessly with Moodle. Learn more about VoiceThread at Loyola.
  5. Lecture Capture allows you to share recorded lectures, set virtual office hours, or hold live classes online. Two solutions:
  6. Blog icon Blog: Does your department have a Loyola Blog? These sites are useful tools to share information, innovations in the field, and perspective based articles. Blogs are available through the Marcomm Web Request Form.
  7. Library icon LNDL Resources: the Loyola-Notre Dame Library is available on campus or online. Use our library resources to build course specific collections of digital books, video, abstracts, and more. 
Issues to Address Preparedness Resources
  • Communicating with students during an emergency.
  • Ensure students all have access to and are aware of this method.
Email icon Email
Moodle icon Moodle
Blog icon Blog *

  • Make your syllabus available digitally.
Email icon Email
Moodle icon Moodle
Blog icon Blog *

  • Distributing documents and readings during a disruption.
  • Making PDFs from hard copies.
  • Familiarize yourself with how to use LNDL e-reserves
Email icon Email
Moodle icon Make Accessible PDFs
Library icon Loyola-Notre Dame Library

  • Designate a centralized place to collect student submissions.
Email icon Email
Moodle icon Moodle
  • Continuing class discussions in the event of a disruption.
Moodle icon Moodle Discussion Forums
Blog icon Blog *

  • Share lecture material to students during a university closure.
Panopto icon Panopto
AdobeConnect icon Adobe Connect *
  • Research options for holding class / office hours virtually.
  • You can fall back on your chosen option if it is expected that several class periods will be missed.
AdobeConnect icon Adobe Connect *
Panopto icon Panopto Live Broadcast
Skype Skype
  • Online Assessments and evaluations.
Moodle icon Moodle Gradebook
  • Providing students with grades and feedback on their work in an emergency.
Email icon Email
Moodle icon Moodle & WebAdvisor
Blog icon Blog *


* Requires prior account/site creation and training so not suitable for immediate use