We are pleased to announce that we will be replacing the existing paper and EMMA hourly time reporting methods with a new time entry system for all hourly employees. This system will have two components – a time clock version and a desktop version. Employees who currently use time clocks will use the new time clocks. Employees who currently use paper timesheets or the EMMA desktop version will use the new web-time entry application, accessed through Inside Loyola. Supervisors will approve all time (including time entered through the clocks) in the new system through Inside Loyola.
We are rolling the system out in two phases. The first phase includes all departments that will be using time clocks in any capacity.
These departments include:
- Environmental Health and Safety
- Parking and Transportation
- Public Safety
- Student Administrative Services
We need your help, as a supervisor, to ensure a smooth transition. We will be conducting two tests of the new system. During these test periods, time will need to be entered and approved in both the old and new systems. The test payroll periods will be Nov. 29–Dec. 12 and then again from Jan. 10-23.
To prepare for the new time entry system, including the test period, we need your support. At this time you must:
Register to attend a supervisor training session via Inside Loyola.
Training will be held on Thursday, November 20 from 1–3 pm and Monday, November 24 from 7–9 am. Supervisors must attend one of the two sessions offered. To register, click on the link above. Go to the calendar and click on one of the two sessions, and then click My Registration to register. The training session will provide details on how to use the new system, as well as answer any questions you may have.
After receiving training, please log into the time entry system and identify which of your staff will be clock users and set automatic lunch deductions (to be explained in detail at the training).
Thank you for your support as we work to roll out this new time entry system! If you have any questions, please contact the Technology Services Help Center at ext. 5555.
We highly recommend that you view the online training video and available guide available online!
Access the Test System
(Loyola login may be required - Changes made within 1 business day)
Report FMLA Time
Online Training and Guides
Frequently Asked Questions
Report FMLA Time