The Loyola University Maryland procurement card program has been established to provide an efficient and effective means with which to pay for travel expenses and make purchases. At the same time, the procurement card will help reduce the costs associated with initiating and processing payment for those purchases. The program is designed to replace a variety of processes including petty cash withdrawals, cash advances, local check writing and small dollar purchase orders. All cards are issued at the request of the account administrator of the budget to which transactions are to be charged. Card usage will be audited by the accounts payable office and may be rescinded by the A/P Supervisor at any time.
The procurement card is a charge card that can be used for business purchases from any merchant that accepts MasterCard as a form of payment. In order to reduce the amount of time spent processing individual payment for small dollar items; the procurement card is to be used as the primary payment method for such purchases. An exception to this would be charges for the desktop delivery of office supplies which will continue to be billed to a blanket purchase order issued to the office supply vendor, currently Chesapeake Office Supply.
The procurement card must not be used for personal purchases or by anyone other than the cardholder.
The procurement card is a Corporate Liability Card and as such will not reflect on your personal credit. The University will pay a consolidated monthly invoice directly to the card issuer for all procurement card purchases provided the cardholder has complied with procurement card policy and procedures, which are detailed below.
If you should have any questions concerning this program, please contact Karen Pratt at 410-617-1357 or firstname.lastname@example.org.