Loyola University Maryland

Office of Human Resources

Paid Time Off / Leave Accrual Rates

Full-time Administrators

Vacation and sick leave hours are accrued each pay period.  Your vacation and sick leave begins to accrue on your hire date; however, no vacation will be paid during the 180 day provisional period. Sick leave will be paid after 90 days of the provisional period. No other paid leave is available to you, except holiday pay,during this provisional period. Vacation and sick accruals will automatically stop accruing once leave balances have reached the maximum number of hours allowed. The accrual balance on your paycheck is 1 pay period behind. To get the current accrual balance log in to Inside.Loyola and view your leave summary or add your accrual rate (refer to the chart below for "Hours accumulated per pay") to the balance shown on your pay stub.   Employees will not accrue vacation or sick leave hours while on an unpaid leave of absence. 

  Vacation Sick Personal
Years of Service 1-9 10+ 1+ 0
Hours Accumulated per pay 6.25 7.82 6.25 0
Maximum hours allowed 150 187.5 975 0
Maximum days allowed 20 25 130 0

Note: Part-time administrators earn pro-rated vacation and sick leave benefits.

Responsibility

  • Employee: It is the responsibility of the administrator to submit all leave requests to the supervisor in TimeClock Plus in a timely manner as set by department procedure.  It is the responsibility of the administrator to notify the supervisor in a timely manner when an illness occurs as set by department procedure. 
  • Department: Every supervisor is responsible for managing vacation and sick time in TimeClock Plus used by administrators in accordance with this policy.

Full-time Support Staff, Facilities, and Public Safety

Vacation and sick leave hours are accrued each pay period.  Your vacation and sick leave begins to accrue on your hire date; however, no vacation or sick leave will be paid to you during the 90-day provisional period.  No other paid leave is available to you, except holiday pay, during this provisional period.  Staff accruals indicated on your pay stub are 1 pay period behind. To get the current accrual balance log in to Inside.Loyola and view your leave summary or add your accrual rate (refer to the chart below for "Hours accumulated per pay") to the balance shown on your pay stub.  Vacation and sick accruals automatically stop accruing once the balances have reached the maximum hours allowed. Vacation and sick leave accrue for each hour paid bi-weekly.  Employees will not accrue vacation or sick leave hours while on an  unpaid leave of absence. 

Support Staff and Facilities

  Vacation Sick
Years of Service 1-4 5-9 10+ 1-4 5+
Hours Accumulated per pay 2.89 4.33 5.77 3.47 5.77
Maximum hours allowed 75 112.5 150 975 975
Maximum days allowed 10 15 20 130 130

Public Safety

  Vacation Sick
Years of Service 1-4 5-9 10+ 1-4 5+
Hours Accumulated per pay 3.08 4.62 6.15 3.7 6.15
Maximum hours allowed 80 120 160 1040 1040
Maximum days allowed 10 15 20 130 130

Personal Leave for Support Staff, Physical Plant, and Public Safety

Month Hired July-October November-February March 1- March 15 March 16-June 30
Number of Personal days 3 2 1 0

Note: Part-time employees earn pro-rated vacation and sick leave benefits, but no personal days.

Responsibility

  • Employee: It is the responsibility of Staff to accurately record leave time on timesheets.   It is the responsibility of Staff to notify their supervisor in a timely manner when an illness occurs as set by department procedure.
  • Department: Every supervisor is responsible for managing vacation, sick and personal time used by Staff in accordance with this policy.