Loyola University Maryland

Office of Human Resources

Stipend Entry Workflow for Approvers

image divider

Once the stipend is properly entered by the initiator, an email will be sent to the initiator’s supervisor, who is the person responsible for approving their stipend requests

The approver will be told to go to their My To Do List on WebAdvisor to approve or reject the stipend. The approver should click on the item titled ‘New Stipend to Approve’ to be taken to the approval screen.

If the stipend is ok, then the approver needs to click on the check box labelled Mark Stipend as Accepted and click the Submit button.

If the stipend has been marked as being paid by a grant, an email will be sent to the people in the grants area designated to approve this stipend. If the stipend is not paid by a grant, then an email will be sent to the HR Generalists for further review of the stipend.

Issue with Stipend

If the approver has a problem with the stipend, they will leave the accepted box empty and instead enter a reason as to why they are rejecting the stipend request and the click the Submit button:

The initiator will receive an email informing them that the stipend has been rejected and why. They should return to the My To Do List on WebAdvisor to access the stipend form and make any needed changes and then resubmit it.

The approver will then be informed that the stipend is ready for approval and can approve the stipend request.

Stipends Paid by Grants

If the stipend has been marked as paid by a grant, the person designated to approve these stipends will need to approve the stipend. 

If the grants approver has a problem with the stipend, the initiator will receive an email informing them that the stipend has been rejected and why. The initiator should return to the My To Do List on WebAdvisor to access the stipend form and make any needed changes and then resubmit it.

The initiator’s approver will also receive an email informing them that the request has been rejected and that is has been sent back to the initiator to correct.

After the initiator makes any corrections it is sent back to their supervisor to be approved again. When the request is approved by the supervisor, the grants approver will be informed that is stipend has been submitted for approval again.