New employees must complete the following forms, available from our "Forms" page:
- I-9 Employment Eligibility (New hires must complete section 1 of the Form I-9. The employer completes section 2. Loyola's employer code is 14129. Employment verification must be completed within the first three days of employment. Please bring the required original documents to human resources for verification.)
- W-4 Federal Tax Withholding certificate
- MW 507 State Tax
- Confidentiality Agreement
- Direct Deposit Agreement
- Personal Data Form
Eligible new employees may participate in benefits the first month coinciding with or following their date of hire or eligibility date, depending on the benefit. New employees must complete the following within 30 days of their start date:
- Online Benefits Enrollment
- Medical Default Notice (complete and return to the benefits unit)
Weekly Benefits Orientation
Eligible employees are scheduled to attend a benefits orientation conducted by the office of human resources. During the benefits orientation, employees receive information regarding University policies, compensation, benefits, safety programs, and other general information about employment at the University. Employees should use the benefits orientation to learn about applicable employment policies and benefits before enrolling. Employees must complete all employment forms to participate in University benefit plans. Employees who fail to complete benefit enrollment forms within 30 days after their start date must wait until the next open enrollment period to register for benefits. Open enrollment occurs once a year.
Quarterly New Employee Orientation
New employees are scheduled by the office of human resources to attend one of the New Employee Orientation sessions, which are held quarterly or as needed throughout the year. The purpose is to familiarize new employees with the University’s history, mission, vision, values, strategic plan, campus layout, services, and to meet the University president and other key employees. Supervisors are expected to provide their new employees with a more specific orientation about their department and the employee’s new position.