Dates:
10 Month position: 15 hours per week. August 15 – June 15 (approximately)

Compensation:
Tuition remission ($4,500) and Stipend ($4,500); Fall (300 hours) and Spring (300 hours)

• Graduate degree candidate.
• Availability for 15 hours per week.
• Exceptional organizational skills as well as an eye for details.
• Must be committed to confidentiality in all matters.
• Good communication skills (ability to ask for assistance or ask questions when one is unsure) are a must.
• Commitment to nurturing own spiritual life.
• Understanding of, and commitment to, Jesuit educational and spiritual values.
• Flexibility with regard to specific duties.
• Competent in the following computer applications: Colleague, Microsoft Office – specifically Word, Excel, Access and PowerPoint.
• Fluency in Site Executive or willingness to learn.
• Exceptional organizational skills, highly motivated and a demonstrated ability for (and belief in) collaboration and teamwork.
• Self-directed to work on projects.
• Ability to self-manage and bring projects to completion.
• Availability for two year commitment (upon re-evaluation at the end of the first year) would be preferred, although not required.

Basic Responsibilities:

• Maintain regular office hours and is a frequent presence in Campus Ministry office for a minimum of 15 hours per week.
• Attend Intern Training Retreat August 24 -26, 2011 at Loyola Retreat House in Western Maryland and Intern Formation on January 28, 2012.
• Engage in regular (Weekly or Bi-weekly) supervision with the Program Assistant.
• Provide regular feedback on job skills and performance, improvements regarding professional skills and self-care, increasing efficiency, etc.
• Update budget status report at the start of each week in readiness for the professional staff meeting every Tuesday morning.
• Monthly data input of all micro account into excel sheet at least twice monthly.
• Reconciliation of excel account and colleague print-out balances.
• Update excels spread sheets binder at least once a month.
• Coordinate ongoing budget transactions for the office and professional staff.
• Maintain updated and comprehensive records of all Campus Ministry Budget transactions keeping the H-drive accurate and current for staff to review.
• Establish a working relationship with the Disbursements Department to resolve budget transfers, invoices not recorded in Colleague and trouble shoot problem transactions.
• Establish a working relationship with the technology services/instructional services.
• Reconcile and close end of Fiscal year account electronically as well as manually.
• Create and open up electronic and manual files for the new Fiscal year.
• Self manage work load.
• Continuous communication with Anne and staff on as needed basis.

Additional Duties:

• Edits, copies, drafts, files, and creates multiple documents related to all budget processes for Campus Ministry as needed.
• Maintain effective filing system.
• Performs other assigned tasks as delegated.
• Teachable to learn new fiscal budget numbers as University transitions into using a new accounting system of My Budget.