One of the pieces of HR paperwork required at the time of employment is the Form I-9, Employment Eligibility Verification. This form confirms eligibility to work in the United States and has sections that are to be completed by the employee and the University. It is critical that human resources be compliant in having accurately completed Form I-9s on file for all employees, including student employees.
I-9 Express is available online and allows new employees to log in prior to beginning work at the University from any Internet-accessible computer. First, the employee completes their section of the form. Next, they bring their document(s) confirming identity and employment authorization to either the HR office, which will then verify the document(s) and complete the online Form I-9. Once the form is completed, it will be stored in an online archive.
If you are a Loyola staff or administrator who assists in verifying Form I-9s for employees, below is information to assist you in this process:
- The initial login for the I-9 Express Administrator site is your employee ID, excluding leading zeros; the initial password is the first eight (8) digits of your social security number
- Instructions for completing the Form I-9s are in the Help sections of the I-9 sites
- Video training
- Online alerts will assist you in properly completing the form, virtually eliminating errors
In adhering to our student employment policy, student employees required to complete the Form I-9 should also fill out section 1 of the form via I-9 Express. It would behoove the student to complete this at a computer prior to bringing employment paperwork to the human resources office. If necessary, the student employee may complete the form at a computer in the HR office.
Please contact Generalist Services (ext. 1370) with questions.