Ms. Renee Harris
Office of International Programs
Thank you for your interest in our study abroad programs! The goal of this page is to help you better understand the Paris semester study abroad program and highlight distinguishing features and components that will interest you as a parent. More detailed and updated information is given to your son or daughter in information sessions, academic interviews, workshops, and pre-departure orientations. Once you read this information, we strongly encourage you to discuss this with your son/daughter first. Please know all information is given to the students, and we ask students to share all of this with you.
Sending students abroad is a partnership that includes students, parents, university personnel, and our overseas partners. We realize that you will have questions, and if our website or your son/daughter cannot answer those questions, we will be happy to discuss the study abroad process and program information with you. Please keep in mind that due to the FERPA federal regulation (Family Education Rights and Privacy Act), we will not be able to discuss specific information regarding your son/daughter; however, if your son/daughter is willing to sign a waiver form indicating the specific information to be shared with you, we will be more than happy to discuss specific matters regarding your son/daughter.
We hope you find this information helpful in assisting your son/daughter to accomplish his or her goal of learning, living, and serving abroad. We look forward to working with you and your son/daughter
**Please keep in mind that study abroad information, dates, benefits, and fees are subject to change without notification. You are encouraged to contact the Office of International Programs directly for the most up-to-date information regarding any study abroad programs offered at Loyola.
Students study at the American University of Paris (AUP). The university was established in 1962, and it is the oldest American university of higher education in France. It is an American university, accredited by the Middle States Association of Colleges and Schools. However, AUP is an international institution. Faculty and students come from around the world. AUP faculty represent close to 20 different nationalities and most are bilingual. Students represent more than 100 different nationalities and 140 dialects. AUP offers undergraduate and graduate programs. In addition, AUP receives a significant number of applicants from students who want to study for a semester.
AUP is an urban campus. Various buildings make up the AUP campus. Their layout is similar to a NYU but with less buildings. It is located in the 7th arrondissement in Paris, and it is very close to major Paris attractions, like the Eifel Tower, the Left Bank, and the Seine.
Choosing when to Study in Paris
Students can study in the fall or spring at the American University. We do not recommend that students study for the full year in Paris. There is not enough course offerings to study for the year.
Courses offered in the fall may be entirely different than the courses offered in the spring. The course offerings will be posted in April for the fall and in November for the spring. Therefore, it is very important to have as many course options as possible, including electives to counter any registration problem you might experience.
Students must submit a completed online application before 5:00p.m., December 2, 2015, the Wednesday after Thanksgiving. Along with submitting an on-line application by the deadline, students must also submit a Course Planning Form by the deadline, too. APPLICATIONS SUBMITTED LATE WILL BE MARKED LATE AND EVALUATED LAST. Students will receive the Course Planning Form after submitting the on-line application.
All students must declare their major and any intended minors before they submit their study abroad application on-line. Students will be turned down for the Paris program if they have not declared a major. We strongly recommend that students submit any paperwork that involves declaring a major and/or minor or any change of major or minor far in advance of the December 2, 5:00p.m deadline, since the above form has to go to several different departments and submitted to the Records office for processing before it is officially declared.
Criteria for Acceptance
Students must apply to be considered for admission. Typically, sophomores with a cumulative GPA of a 3.00 or higher can be considered for the Paris program. Students with a solid 2.800 (without rounding up) can apply, but all admission into this program is based on the competitive pool of the applicants for that given year. Students accepted into the Paris program must maintain a cumulative GPA of a 2.800 or higher during their last semester before going abroad. In addition, students must be able to find enough courses that will work in their declared degree program and not have a history of serious disciplinary problems or continued small incidents on campus before and after acceptance.
A student who receives any disciplinary sanctions after being accepted can be removed from the program and the student will be financially responsible for any payments made on his/her behalf.
Criteria for Remaining in the Program
Studying abroad is a privilege that students have to earn their spot in the program by receiving and maintaining the required cumulative GPA to be accepted into the Paris program. Students must also demonstrate through their disciplinary record (on and off campus) to the Office of International Programs they are able to represent Loyola University Maryland and the United States through the display of personal responsibility, honesty, and integrity for oneself and others, by making wise choices and avoiding risky and/or harmful behavior that could jeopardize their privilege to study abroad, and/or harm the reputation of Loyola University, the host institution and their fellow students.
Therefore, once your son/daughter is conditionally accepted into the Paris program, it is your child’s responsibility to keep their spot in the program. This includes their academic and disciplinary records at Loyola, which the Office of International Programs will review a second time prior to departure.
Students must maintain a cumulative GPA of at least 2.800 (no rounding up) by the end of the semester prior to going abroad. Not maintaining the cumulative GPA of 2.800 could result in removal from the program. Summer (at Loyola or away) school will not be considered as an appeal to remain in the Paris program. Students will be financially responsible for any bills incurred by the Office of International Programs on the student’s behalf. This includes but not limited to tuition deposits or full payments, etc. The student will be billed for these items.
In addition to maintaining the academic requirement to study abroad, a student must also maintain the disciplinary requirement and not get into ANY disciplinary trouble after being accepted into the program. When a student gets into disciplinary trouble AFTER receiving his/her acceptance, this strongly indicates to the Office of International Programs the student is not taking the opportunity he/she has been given to study abroad seriously, and it could also be an indicator of potential behavioral problems while abroad. If a student receives any disciplinary sanctions after being accepted into the Paris program, he/she can be removed from the program, and the student will be financially responsible for any payments made on his/her behalf. This includes but not limited to tuition or full payments, etc. The student will be billed for these items.
Loyola University Maryland and the Office of International Programs consider studying abroad as an academic endeavor for students. This is not travel abroad. Students should take their studies abroad seriously while abroad. Students are expected to attend classes regularly, review and read materials associated with the course on a daily basis.
Therefore, it is very important for your child to pay close attention to the recommendations given by the Office of International Programs and the overseas site directors on how to approach their studies abroad.
Students select 4 courses from the approved list of courses. A full-time load at AUP is 4 – 4 credit courses for a semester. The majority of the AUP courses are worth 4 semester-hour credits. Students have the option of receiving credit for 5 courses, provided they have a free elective to use to absorb the extra credits earned on this particular credit system.
All courses, grades, and credits will transfer from the American University of Paris to Loyola, and are calculated into the student’s GPA. This includes a grade of F if earned abroad. Even though the American University of Paris is an American institution, the university is an international school with faculty and students from around the world. Students studying at AUP will experience an international education.
Registration takes place just prior to departure. Students should have as many course options as possible, because students can encounter the same registration problems at AUP as at Loyola. For example, courses could be closed or canceled after students submit their course selection form. Students select courses and submit them to AUP for processing. AUP will inform students of what classes they receive prior to departure. AUP does not guarantee students they will receive their top 4 choices. This is why it is important for students to have as many course options as possible.
Students with double majors, or students with majors and minors may have difficulty finding enough course options for abroad. If students still choose to study abroad under these circumstances, parents need to be aware their son or daughter may have to take summer courses and/or sixth courses to keep them on track for graduation. In the worst case, it could jeopardize their graduation date.
As part of the process, we ask students to meet with their major advisor or department chair to discuss their study abroad plans. This is extremely helpful, because students can get recommendations on how to schedule major or minor courses at Loyola based on what is may be offered abroad, or indicate any potential problems missed by the student.
Students should not request to have their final examinations moved to another date. Students are expected to take their examinations on the scheduled dates. If a student decides to return earlier than the date on their airline ticket, it is the student’s responsibility to ensure he/she has completed all final exams and/or papers before making any ticket changes. Students/parents are responsible for any ticket changes.
Students should take their studies seriously while abroad. Students are expected to attend classes regularly, review and read materials associated with the course on a daily basis. Cramming is not recommended. Overall, students who study at the American University of Paris do just as well at AUP as they do at Loyola. However, grades earned abroad can be higher or lower than what has been earned at Loyola. Students will be learning in a different educational environment and this may reflect in their grades abroad.
Six Myths about Studying Abroad in Paris
As you prepare for your semester overseas, you will receive a lot of advice on how to prepare for this new educational experience. Some advice will be good and some not so good regarding academics at AUP. When you listen to the advice given on how to study at AUP from past students, you will need to distinguish between the myths and the realities of academic life there. Below are some common myths about what it is like to study abroad:
1) “You don’t really need to go to class; you can cram during the study week and pass.”
Some classes will lower your grade if you miss a certain number of classes. One hundred percent attendance is expected. Even though this is an American University abroad, the school has matriculating students who are there to earn a degree. Students and faculty take academic studies seriously.
You are expected to attend class and take detailed notes in class; it is part of the learning experience. You will need to be self-disciplined and be motivated to succeed. Faculty at AUP consider it the student’s responsibility and “job” to come to class and do his/her work without needing constant reminders. Going to class is your first encounter with the material and the professor’s priorities. It establishes the basis from which you can then work for mastery of the material on your own. Professors have been known to mention something in class, and it will then show up on the exam. Professors have often mentioned “recommended reading” in class, which turned out to be critical on part of the exam. You will need a lot of academic self-discipline in order to succeed abroad, and you cannot wait to be told what to do every day (More on this below).
2) “It’s not really necessary to pace yourself because it’s totally possible to do a whole semester’s worth of work during the exam period, which is really long by American standards.”
Pacing is essential. This is important at Loyola and for your studies abroad. You need to start work in the very first class and keep a consistent level of study and research throughout the semester, as what is presented in class are the guidelines, and the student is expected to do the work. The study and exam periods can indeed be long, but we are talking about a semester’s worth of learning. And any educational psychologist will tell you that relying exclusively on your short term memory when taking an exam is a recipe for failure. Frantically cramming in everything in the last two weeks is not structure, it is craziness. It also all but guarantees that you will remember very little of the material and you are very likely to receive a very poor grade. Also note that even though the exam period may be three weeks long you might, by luck of the draw, end up with three or four exams in one week, maybe even the first week! You will need a lot of academic self-discipline in order to succeed abroad and you cannot wait to be told what to do. Successful local students spend a lot of time working on weekends and prior to the study period in order to do well academically. Thus, one American student was heard to say after a bad exam, “I just wish I had had one more day to study” when in fact she had not started studying until the end of the semester.
3) Classes that are boring or over our heads makes it hard to care about them as much as I would at Loyola.
Many foreign systems are not as interactive as the American educational system. Some require very little, if any, active participation from undergraduate students. Professors have spent their entire professional lives becoming experts in their subjects. Undergraduate students are expected to learn from them, under their guidance. In these systems, undergraduate students are expected to demonstrate first how much they have learned and how much they know, before they can present their own opinions on a subject. It is very important to take very detailed notes during such classes. Some Loyola students find these different educational traditions “boring” because they are not interactive. They are however an integral part of the international experience that enables our Loyola students to take integrated courses so they understand better how other nations educate their students to compete with our students in the global economy.
4) “Professors abroad will not fail you because they know you are there just for one semester.”
On a whole our students do just as well abroad as they do at Loyola, but some students have received grades lower than what they have been accustomed to at Loyola and even a small number have actually failed courses abroad. So the reality is professors don’t fail students. Students produce work and it is either acceptable or not acceptable, and if it is not acceptable, you will receive lower marks and even failing grades. Therefore, since you are not familiar with the new academic system you are going into, wouldn’t it be wise on your part to make sure you are doing everything you can (attending class, keeping up with your assignments, taking good notes, etc.) to try to get the best grades possible?
Don’t panic! Students have consistently adapted to these different systems and done very well. If not, study abroad would not be as popular as it is at Loyola. It’s not impossible; indeed it’s not necessarily more difficult; but you need to be aware of what’s going on. You have to be proactive and tailor your academic habits to fit the new environment.
Length of Stay
- AUP gives a date when all students must arrive in Paris. You cannot arrive earlier than the date.
- Fall semester students leave in late August to participate in the on-site orientation. Classes start after the orientation. The program ends before Christmas.
- Spring semester students depart in early January. Spring semester classes usually begin early in January and go until the middle of May.
Study Abroad Budget**
Items not included in the Loyola charges but should be budgeted for on this program:
*required for the Paris program
- *Meals (past students suggest budgeting $1,800- $3,500)
- *Shared apartments through Comforts of Home (800 Euros per month for a double bedroom and 1400 Euros per month for a single bedroom)- subject to change and students/parents should confirm prices on the Comforts of home website http://comfortsofparis.com/visiting-transfer-spring
- *CampusFrance registration – currently $100
- *Long-stay student visa – currently $70
- *Student health center charge (currently 43 Euro)
- Photos for documents (4)
- cell phones and other communication expenses
- USPS pre-paid envelope to receive your documents for travel
- Medical and dental check-ups (immunizations up to date)
- *Start-up costs (bedding, cleaning supplies, etc)
- *Health insurance (if you do not have a health plan that is accepted by AUP)
- Travel to and from the airport (United States to Charles De Gaulle)
- Public transportation (Métro or subway)
- Personal travel (hostels, hotels, airline or rail tickets, food, etc)
- Late fees assessed by AUP or Comforts of Home
Additional Information Regarding Costs
- Students are eligible for consideration for all forms of federal, state, institutional and private sources of aid, with the exception of the federal work-study assignment.
- Loyola's financial aid can be used on this program.
- Federal College Work study is forfeited for the entire year when a student studies abroad for either one semester or for the full year.
- Students must select if they want a shared apartment with a double bedroom or a shared apartment with a single bedroom. Here is the link for more information on housing through Comforts of Home: http://comfortsofparis.com/visiting-transfer-spring
- All students must have a comprehensive health plan that meets or exceeds the requirements for AUP. Proof of health insurance must be submitted by October 15 for the spring and April 15 for the fall. Please see the section Health Insurance.
- All students must have a valid passport. The passport must have at least six months left after the study abroad program end date.
- All students must register with CampusFrance to start the visa process.
- All students must obtain a long-stay student visa.
- Students must budget for meals in the apartments.
- Students must budget for public transportation.
- Students must budget for student health fee for Health and Wellness Center.
- All students must purchase a USPS pre-paid envelope to receive passport and visa documents from French Embassy.
- Students who receive college work study and study abroad may lose their college work study for the returning semester to Loyola. Contact the financial office for specific information.
- Students should budget for any start-up costs associated with study abroad.
- Students pay a study abroad fee and a reduced comprehensive fee.
- Accepted students must submit a study abroad deposit to hold his/her spot in the program.
- Please consult the Financial Aid office regarding your financial aid package.
Items not included in the Loyola charges but should be budgeted for:
(These items do not normally occur but could happen depending on the student and unforeseen circumstances:)
- A hotel stay abroad for an emergency (snow storm or flight cancellation);
- Lost keys or room damage;
- Illness (payment of services rendered expected at the time of service); and
- Summer school (student is behind in their degree program or a course is not offered abroad).
Health Insurance and AUP
- ALL students will be enrolled in the AUP French health insurance for abroad. https://www.aup.edu/student-life/resources-services/health-wellness/health-care-plan/visiting-students
- However, students can be exempted from the mandatory AUP health insurance if you can provide the following in a letter from your health insurance company verifying you have the following coverage for your child.
- Coverage for at least $45,000 US Dollars
- Hospitalization coverage
- General medical treatment
- the exact dates of coverage is listed in the letter (must say you are covered from the date of departure from the States straight through the date of return to the States
In addition, you must also have the items listed below, but Loyola will enroll you in a travel assistance plan that covers the following:
Return of mortal remains
The travel assistance plan that Loyola will enroll you is NOT medical health coverage.
If you do not have the above coverage OR your health insurance company will not put the above information in a letter, you have only 3 options:
Option I – you can go back to your health insurance company to see if any of the items not listed in your insurance letter are in writing either in a policy manual or on the website. If the information is listed in a policy manual or on the website, you can print out the pages that supports you have the coverage listed above and submit for review. Please make sure the student’s name is listed on the materials submitted to AUP for review.
Option II – you can purchase a plan that will cover you for the semester you will be abroad. This plan meets and exceeds the requirements for exemption from the AUP health plan. The company is called ACE/AXA American Insurance Company, and here is the link to it: https://secure.visit-aci.com/insurance/Loyola. Currently, this plan is less expensive than the AUP health plan. If you have any questions on the ACE/AXA health insurance plan, email firstname.lastname@example.org.
Option III – you can opt to enroll in the AUP health insurance plan. You do not have to anything specific. If you do not submit an insurance letter to AUP, you will be automatically enrolled in the AUP health plan. Here is the link to the AUP health plan: https://www.aup.edu/student-life/resources-services/health-wellness/health-care-plan/visiting-students
IF YOU OPT TO PURCHASE THE AUP HEALTH PLAN, DO NOT DROP YOUR US HEALTH PLAN. MAINTAIN BOTH PLANS!!!
Documents for Abroad
Currently, the following documents are needed to travel and study in France:
The following documents you will need to submit in order to obtain your long-stay student visa AND you must submit ALL items by the deadline (TBA) in order to participate in the group submission for the long-stay student visa:
- Valid, signed passport (with sixth months left after the program end date AND 2 empty pages in the passport)
- Copy of the inside information page of your passport
- Must register with CampusFrance
- CampusFrance receipt to proceed to long-stay student visa
- CampusFrance processing form
- Long-stay student visa form
- Official letter of acceptance from AUP
- Official letter of acceptance from Loyola University Maryland
- Letter from health insurance company verifying health coverage that has been accepted by AUP
- Official bank statement from a student’s bank or parent’s bank (if a parent is supplying the bank statement showing specified funds in the account, a letter of affidavit must be submitted by the parent who is providing the official bank statement)
- Credit card authorization form – payment for long-stay student visa
- Letter of support from Loyola University Maryland
- Proof of residence in France
- Airline ticket or airline reservation
- 4 passport-size photos
- One USPS - Priority Express (overnight) envelope
Students who do not meet the deadline will have to apply for the long-stay student visa on his/her own
Handling Money Abroad
Students can easily use both American credit cards (MasterCard and Visa mostly) and American ATM cards to pay for goods and services in France. This is especially useful for visits to the hospital and payments for air travel. Make sure your child contacts their bank and credit card company prior to their departure in order to let them know he/she will be in France for a specific period of time. It is also good to let the banks know if your child traveling outside of France, too, so their card will not be deactivated.
Check to see if your US bank has an agreement or an affiliation. This may cut down on ATM/Debit card user fees. Past students recommend that students take out enough cash to last a few weeks. This cuts down on withdrawing monies every week and thus incurring bank fees.
Students reported spending anywhere from 3500-$9,000 during a semester in addition to paying for tuition and housing. These funds are primarily used for travel, meals, and entertainment. The exchange rate and other factors can affect spending amounts.
France is part of the EU, so the currency used in France is the Euro, which is abbreviated as EUR. You should check the current exchange rate by visiting this website: http://www.xe.com/currencyconverter/exchange
The easiest way to handle money is with an American ATM card. You should check with the issuer to make sure your numerical PIN number will work abroad. You can only draw from a primary (usually checking) account. Be sure to check with your bank to make sure you ATM card can be used in France and Europe. Check with your home bank to see what fees will be assessed by them.
It is also imperative that your bank knows that your child is going abroad to France. For your child’s protection, they will block your credit card to any charge that seems out of the ordinary.
You can use credit cards in France and Europe for everything from drawing cash to buying dinner to taking a cab. While Visa and MasterCard are more widely accepted than American Express for purchases, American Express offers its card holders some very useful financial services. Check with each company before you depart.
Drawbacks to Plastic
Even with careful planning and strict adherence to a budget, it is very easy to overspend. Finance charges can add up quickly if you extend payment on goods or take out cash advances. It is a good idea to establish an online banking account with your bank at home so that you can monitor your spending in U.S. dollars.
Obtaining a Major Credit Card
The card your child presents overseas must be in his/her own name as given on the passport. At a cardholder's request (parent or guardian), most major lenders will issue a dependent's card.
Health and Wellness Abroad
The Office of International Programs want students to be healthy and safe while abroad. AUP has a Health and Wellness Center that students can use while abroad. This office supports international students. Not all services may be available or offered at the same level Loyola provides support services for students. For example, there may be a wait time to see a counselor, and there are limits to how many sessions students can have. Appointments with a psychiatrist may require the use of the student’s private health insurance.
Here is the link to the center: https://www.aup.edu/student-life/resources-services/health-wellness
Students studying abroad can experience various emotions, from feeling elated to down in the dumps. This is part of the culture shock some students go through while living overseas. However, if it is more serious than just feeling a little home sick, students should seek the help of a professional immediately.
If students are currently taking prescribed medications, it is not a good idea for your child to go off of his/her medications when abroad. It could make a challenging situation worse. Students should inform their physicians they are going abroad, and ask for any recommendations on how to handle specific conditions, illnesses or medications.
Students should make sure their immunizations are up to date before departing overseas. You can consult the CDC website or Loyola Student’s Health Center to determine what immunizations are required to study in France. If students currently take allergy or flu shots, they need to contact AUP in advance of departure to see if these shots can be continued while abroad.
Students with pre-existing medical conditions or documented learning disabilities should alert the program coordinator ,OR the appropriate personnel at AUP to ascertain if needed support services, such as a specialist, medications, counseling, or special accommodations are available abroad. These services and other medical or disability support need to be discussed and arranged in advance of departure. Please remember that support services differ in availability and/or scope. Accommodations and services provided by the Disability Support Service office may not be the same abroad as the services provided at Loyola. We encourage students to meet with Loyola's Disability Support Service Office to discuss their options for abroad.
AUP requires documentation for any learning disabilities, and it must be presented before attending classes. It is strongly recommended that you submit any documentation you have in advance of departure to ensure any support services you may need are 1) available at AUP and 2) can be arranged for you.
Shipping medication is not recommended, and in some cases illegal. We suggested that you obtain from your doctor and pharmacist enough medication(s) to last for the duration of the program. In addition, we also recommend bringing the name, dosage, and the breakdown of the medication just in case the student needs to purchase a particular medication(s) while abroad. This information should be noted on a doctor’s stationery or prescription pad.
Keep in mind certain medications considered legal in the United States may be deems illegal abroad. This should be discussed way in advance of departure so that other arrangements can be discussed in the event your son/daughter will not be able to take or obtain a certain medication(s) abroad. In addition, allergy or flu shots may not be provided to our students.
Travel to and from France
Students arrange their own flights to and from France. Students will need to inform the program coordinator of their flight information: airline, flight number, departure and arrival times to France, and departure and arrival times to the States.
Students must arrive in France by a certain date. Students will be informed of the date once they are accepted. Students should arrive at Charles De Gaulle International Airport. Students should make their way to Terminal 2C in Charles De Gaulle and look for signs that says, Welcome – AUP Students. Students can make prior arrangements to use the AUP shuttle to take them to campus. Students will not be allowed on the shuttle if they do not make prior arrangements through the My AUP account.
Students should expect to be at the airport for a couple of hours since the AUP shuttles are staggered for the arriving flights on the designated date. Students will be taken to the AUP campus and then to their apartments. Please understand it may take a few days for students to get established, obtain cell phones (if purchasing them abroad), and recover from jet lag.
Students and parents should not make any changes to airline tickets until all exams/papers are completed.
*The information provided on the Office of International Program's website is subject to change without notification
On-Site Support >>
Arrival and Contact Information
Loyola University Maryland
Office of International Programs
410-617-2910 or 2920;
Dr. Marc Montheard
Vice-President and Dean of Student Servicesmmontheard@aup.edu
Tel. 011-3 1 40 62 06 03
Student Services Assistant
Tel. 011-33 1 40 62 06 30
Associate Manager of Student Services
Tel. 011-33 1 40 62 06 31
Student Leadership Program Assistantjgewolb@aup.edu
011-33 1 40 62 08 21