Loyola University Maryland

International Programs

Fall Semester

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Forms, Links and Resources                                               

Before Registration

Deposits for Fall 2014:

  • All students who need to register for fall 2014 must submit a $300 tuition deposit to Student Administrative Services by February 28, 2014
  • All students who need on-campus housing for fall 2014 must submit a $300 housing deposit to Student Administrative Services by February 28, 2014
  • Late payment of the above deposit(s) can result in not being registered for the fall and not receiving on campus housing.
  • All students must complete the online housing selection process for fall 2014 by the deadline, which is Monday, February 10, 2014. Failing to complete the housing application will result in not receiving on-campus housing.
  • Here is the link to Student Administrative Services: http://www.loyola.edu/department/reenrollmentdeposit.aspx

Know your registration date and time:

  • The fall 2014 registration date for the Class of 2015 is March 19; Class of 2016 is March 26; and the Class of 2017 is April 2.
  • On or around February 13 you will be able to find your time and number by going to inside.loyola.edu, WebAdvisor, Registration, Reg/Appointment Permission to see your registration time, any holds that would prevent you from registering on your assigned day and time.
  • Depending on the day this information becomes available to you, you may have to decide to self-register or have the Office of International Programs register you prior to knowing your registration time and number.
  • On your registration day, it is very important to check that you have been registered and are in the appropriate classes 20 minutes after your assigned time!
  • Daylight Saving Time in the United States (Baltimore time) begins Sunday, March 9, 2014.

Find all course information for registration:

All course-related information is only available via inside.loyola.edu 

  • Quick Links Course Listings
    • Use Course Listings to save sections to your preferred sections list
    • You cannot register through Course Listings, only through WebAdvisor.
  • WebAdvisor Search for Sections
    • Click the hyperlink under the Section Name and Title column for additional section information, including prerequisites, co-requisites, restrictions and course descriptions.

How to access registration:
Two paths of access to the registration system are offered. Choose one:

  • 1) https://inside.loyola.edu (Portal)
    • WebAdvisor, Registration, and click Register for Sections
  • 2) https://www.loyola.edu/webadvisor (WebAdvisor Direct)
    • Students, click Register for sections
    • This path is useful in case there are ever problems with the portal
  • Contact the Student Technology Center at 410-617-5555, if you have any technical difficulties with inside.loyola.edu or the direct WebAdvisor site.
  • You can use Course Listings to save sections to your preferred sections list.
  • Be sure to place courses on the WebAdvisor (WA) preferred sections list prior to registration day.
  • The Office of International Programs will give you electronic permission to register; not your major advisor. You will not be able to see our permission on WebAdvisor. Exception: Sociology majors must receive electronic permission from your major advisor.

When Registration Forms are due in the Office of International Programs:

  • All registration forms are due Monday, March 3, 2014
  • All study abroad students must complete all 4 forms and submit them to international@loyola.edu :
    • Fall 2014 Registration Form
    • Alternate Course Form
    • Courses Taken Abroad Form
    • Either Waiver A for self-registering OR Waiver B for having the Office of International Programs register you
    • Do not submit both waivers. Submit only one: either waiver A OR waiver B

Reasons to complete all forms if you choose to have Office of International Programs register you:

  • The Waiver B Form indicates your decision to have the Office of International Programs register you.
  • By submitting the Fall 2014 Undergraduate Registration Form for study abroad students, the Course Alternate Sheet Form, and the Courses Taken Abroad Form, you will have the best chance of obtaining a full course load if one or more of your first five course choices is either closed or canceled.
  • We can override prerequisites if you complete the Courses Taken Abroad Form
  • If you do not complete all four forms and you have elected to have the Office of International Programs register you for courses, you run the risk of not getting a full course load for the fall, and you will have to add/drop via email with the Academic Advising and Support Center.

Reasons to complete all forms if you choose to self-register

  •  The Waiver A form indicates your decision to self-register.
  • If you run into any technical difficulties (e.g., system goes down abroad), and you decide you want International Programs to register you instead, we will have all of your forms and we can step in to register as soon as we are available.
  • Students will be registered on a first-come, first-served basis, and depending on the volume of requests, it may be later in the day or the following day before students experiencing technical difficulties abroad are registered.
  • You will not be able to register for a fall course that has a prerequisite you are taking abroad or registered for in the fall (year-long students). Your program coordinator will have to register you for any course you are currently taking or have taken in the fall any prerequisite course(s) abroad. Your program coordinator will only be able to register you for the course(s) that has a prerequisite if you submit the Courses Taken Abroad Form to the Office of International Programs so that your program coordinator can verify you are taking the prerequisite now or took the prerequisite in the fall (yearlong students). In this case, if you should register for the courses you can (courses without prerequisites), get out of your student record, contact your program coordinator and ask him/her to register you for the course in question.
  • If you do not complete all four forms, you are taking full responsibility if anything goes wrong when you self-register, and you are limiting what the Office of International Programs can do to assist you.

Know where you are can register for courses and who will give you electronic permission to register:

  • You can only register through WebAdvisor. You cannot register through Course Listings.
  • The Office of International Programs will give you electronic permission; not your major advisor. However, you will not be able to see the Office of International Programs’ permission on WebAdvisor!
  • Exception: Sociology majors must receive electronic permission from their major advisor.

Confirm you are not on financial hold:

  • Students on financial hold will not be allowed to register for courses. Therefore, you should check if you are on financial hold by going to inside.loyola.edu and clicking WebAdvisor, then Reg/ Appointment Permission. 
  • Sometimes holds are added just prior to registration, so be sure to check this screen the day before you register.
  • If you are on hold, you should contact Student Administrative Services (SAS) at SAS@loyola.edu or call 1-410-617-5047 to resolve the matter before registration.

Summer courses and fall registration:

  • Summer courses at Loyola: If you are planning to take a summer course at Loyola, you will need to contact AASC (Academic Advising and Support Center) by email (aasc@loyola.edu) and receive permission from AASC to register for courses on Web Advisor. AASC will check prerequisites and give you permission to register for summer courses at Loyola. You will have to register for the summer course(s) BEFORE you can self-register or have the Office of International Programs register you.
  • The Class of 2015 must complete the above steps no later than 3:00 p.m. EST (Baltimore time) on Friday, March 7, 2014. The Class of 2016 must complete the above steps no later than 3:00 p.m. EST (Baltimore time) on Friday, March 14, 2014.
  • Here is the link to AASC’s website: http://www.loyola.edu/department/aasc/students/summer-courses.aspx
  • Summer Courses Away: If you are planning to take a summer course away, you will need to fill out the Summer Away Request Form (www.loyola.edu/aasc) with all of the information before Thursday, March 6, 2014. Also, some departments require syllabi. Academic Advising and Support Center has detailed information on which courses can be taken away. If the summer course(s) is a prerequisite for a course you plan to register for in the fall, you will not be able to register for it. The Office of International Programs will have to register for it.
  • Please note that you do not need to receive permission from AASC (Academic Advising and Support Center) to take the course away from Loyola before being registered for the fall course(s), because the process can take a while. However, you need to start the process with AASC first by completing the Summer Away Request form before March 6, 2014.
  • Here is the link to the Records Office website with information on summer away: http://www.loyola.edu/department/aasc/students/summer-form.aspx
  • Here is the link to the Records Office website with information on summer courses at Loyola: http://www.loyola.edu/department/records/undergraduate/summer-registration.aspx

Check all courses you plan to take to see if they have a prerequisite(s) or need electronic permission from the instructor:

  • The computer will not allow you to register for courses if you have not satisfied the prerequisites.
  • Prerequisite courses taken abroad this past fall or current spring will not be recognized by the system, so you will not be able to register for the subsequent course. If you took a course over the previous summer (2013), but did not have the official transcript sent to the Records Office for processing, you will not be able to register for a course(s) that has the summer course(s) as a prerequisite(s).
  • If a course needs electronic permission from the instructor, it is your responsibility to contact the instructor before your registration date and time to receive the electronic permission.
    You must receive the permission in advance of your registration date.
    Email permission from the instructor will be accepted, but you will need to send the email permission before your registration date to your program director in the Office of International Programs and they will have to register you for the course(s).
  • Email permissions from instructors must be sent to the Office of International Programs by March 7, 2014.
  • If you do not receive electronic or email permission, you will not be able to register for the course(s).

Check to see if your course selections are still open or running:

  • Make sure to check WebAdvisor after the class ahead of you registers to ensure that the courses you are registering for are still open. This is for the Class of 2015.
  • If you submit your registration forms to the Office of International Programs but discover one or more of your sections are closed or canceled, you must submit a new Registration Form with updated information to the Office of International Programs.
  • Send the updated form to your program coordinator in the Office of International Programs no later than March 10, 2014 for rising seniors and March 17, 2014 for rising juniors

Check the times and professors for the courses you want to take:

  • Make sure times and/or professors have not be changed since you started to review the fall 2014 course offerings on WebAdvisor or through inside.loyola.edu.
  • Try not to create time conflicts. Use the block schedule form to help you create a schedule without time conflicts.

Contact your major advisor to discuss your course selections:

  • Discuss your course selections with your major advisor. Determine if there are courses you must take in the fall.
  • Sociology majors must receive advisor permission to register for spring courses.
  • Inform your major advisor of what you are currently taking abroad and how those courses are working in your degree program. 
  • Determine if you need to register for a sixth course.
  • Discuss any changes in your major that may impact your fall schedule.
  • If you need to take a sixth course, your advisor will need to give you electronic permission to register for a sixth course.
  • Electronic permission to register all other courses will be given by the Office of International p\Programs, not by your major advisor. The only exception is Sociology majors.
  • Sociology majors must receive advisor permission before registering.

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Deciding Whether To Self-Register

Self-registration things to consider:

  • The majority of study abroad students choose to self-register for courses.
  • From your registration time up to 4 p.m. Eastern Standard Time, you will be able to register yourself, add and drop courses.
  • You are in control of your schedule.
  • Do not attempt to register earlier than your registration time according to the official time on the registration menu. If you do, you will receive an error message that says you cannot register at this time. You will then have to begin again.
  • If your schedule does not include any courses that require prerequisites, you should be able to register for the courses you want.
  • However, you may not be able to register for a course(s) due to the following reasons: course closed; time conflict; course cancelation, missing prerequisite(s), missing permission from the instructor, do not meet restrictions, or did not qualify on the placement exam.
  • If you cannot register for a course because you are taking the prerequisite(s) abroad, transferred a prerequisite course or have taken a course substitution, you should register for the courses you can, and send an email to your program director in the Office of International Programs asking them to register you for the courses you cannot register for in the fall. If we can verify you have fulfilled the requirement(s), then we will be able to do it. If we cannot, then we will not be able to register you and you will have to select another course.
  • If you encounter registration problems with WebAdvisor registration, you may have to wait for assistance before someone can respond to your email or phone call. You will be assisted on a first come, first served basis and depending on the volume of requests, it may be later in the day or the following day before you are registered.

Other considerations:

  • Before making a final decision, you should investigate how reliable your internet connection is abroad. You must keep in mind that not all study abroad programs have the same computer access, speeds or capabilities.
  • If you encounter technical difficulties with web registration from overseas, you must decide whether you would like to try registering yourself again later in the day, or have the Office of International Programs register you. Instructions on how to have the Office of International Programs register you are below.
  • You should not miss class to register for courses. So if you are in class during your registration time, the Office of International Programs should register you. Complete Waiver Form B to give us permission to register you.
  • If you will be traveling but have access to an internet cafe or a laptop, you may want to self-register. Many students do. However, if you will be traveling and not near a computer, the Office of International Programs should register you. Complete Waiver B to give us permission to register you. 
  • If you are taking a course abroad that is a prerequisite for a course you want/need to take in the fall, you will not be able to register for this course(s). We do not have your transcript from the spring yet (or fall if you studied for the year), so the system does not have this information to allow you to register for it. The Office of International Programs will have to register you for the subsequent course(s).
  • If you transferred a course or took a substitution course as a prerequisite for a course you want to register for in the fall, you may not be able to self-register for that course(s) you want/need to take in the fall. The system may not recognize those courses as fulfilling prerequisites. You have two choices; 1) You can either register for the courses you can do yourself, get out of your student record, and contact your program coordinator to ask him/her to register you for the course you cannot do yourself, because you transferred a course or took a substitution course. 2) You can complete Waiver B to give us permission to register you for all of your courses for the fall.
  • Registration is based on the Eastern Standard Time zone (Baltimore time). Daylight Saving Time begins on Sunday, March 9, 2014 in the United States. Also, you need to be aware when Daylight Saving Time begins in your host country.
  • You may encounter technical difficulties. If so and you would like the Office of International Programs to register you, you must email international@loyola.edu with your full name, Loyola student ID number, program information, and written verification that you would like the Office of International Programs to register you instead. Example: John Smith, 0000000, Ghana Program, I chose to self-register, but now I would like for the Office of International Programs to register me. Put in the subject heading of the email, “Registration Difficulties”.
  • Students will be assisted on a first-come, first-served basis, and depending on the volume of requests, it may be later in the day or the following day before students experiencing technical difficulties abroad are registered.

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Completing Waiver A or Waiver B

  • If you choose to self-register, you must confirm your intent by reading, initialing and submitting Waiver A to international@loyola.edu by Monday, March 3, 2014.
  • If you want the Office of International Programs to register you, you must confirm your intent by reading, initialing, and submitting Waiver B to international@loyola.edu by Monday, March 3, 2014.
  • Submit your registration forms and either Waiver A or Waiver B to the Office of International Programs.
  • Before you can register, you must complete and submit all of the registration forms (1:Fall 2014 Undergraduate Registration Form, 2:Course Alternate Sheet Form, 3:Courses Taken Abroad Form and either 4:Waiver A or Waiver B (do not submit both waivers, only one!) to the Office of International Programs by Monday, March 3, 2014.
    We must have your forms by the stated deadlines before we can give you electronic permission.
  • The Office of International Programs will give you electronic permission to register whether you self-register or give us permission to register you for courses.
  • You will not be able to see our electronic permission on WebAdvisor.

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Sixth Course Instructions

  • Hard copy sixth course forms are no longer required.
  • All students (including those with prerequisites) should get electronic permission for a sixth course from their major advisor.
  • If you are unable to register for a sixth course because of a prerequisite issue, you can contact Ms. Shannon Woods in Academic Advising and Support Center (AASC) via her email scwoods@loyola.edu  and she will add the sixth course for you provided it is still open.
  • Contact your major advisor to discuss your sixth course selection.
  • You can register yourself for a sixth course on WebAdvisor starting July 11, 2014 at 9 a.m. Eastern Standard Time (Baltimore time).
  • Your major advisor must give you electronic sixth course permission on WebAdvisor.
  • Any 1 or 2 credit courses that you are registering for do not count as a sixth course. You can add them to your regular registration form. You can register for them or the Office of International Programs will be able to register you for them.
  • Since sixth courses will not be registered until after all classes have registered (exception seniors), you should check WebAdvisor on the evening (after 6 p.m. Eastern Standard Time) of July 11, 2014 to make sure that your sixth course selection is still open.

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Registration Day: Self-Registering

What you should do if you are self-registering:

  • If you are self-registering, you should begin at your exact time or later.
  • If you know you will not be able to register for a course because you are taking the prerequisite(s) abroad, you can register for all other courses yourself.  Next, contact your program director in the Office of International Programs to ask him/her to register you for the course in question.
  • Send your program director in the Office of International Programs an email to say you are no longer in your student record and you want him/her to register you for the course(s) you cannot enter.
  • Make sure you are logged out of your student record when you request your program director to register you for the course(s) you cannot enter yourself.
  • In addition, your program director in the Office of International Programs must have confirmation (the Courses Taken Abroad form) that you are indeed taking the prerequisite course(s) abroad.
  • Therefore, if you did not turn in the registration forms as requested, your program director will not be able to register you for it.
  • If you experience technical difficulties from overseas while registering, you will have to decide if you want to try registering yourself again later in the day, or whether you would like international programs to register you on your behalf.
  • If you encounter technical difficulties and would like the Office of International Programs to register you, you must email international@loyola.edu with your full name, Loyola student ID, program information, and written verification in an email saying you now want international programs to register you due to technical difficulties.
  • If you are having difficulty registering for a particular course(s), before contacting the Office of International Programs, check to see if:
    -you have satisfied all of the prerequisites for the course in question
    -the desired course(s) section(s) is not closed
    -you have permission (electronic or email) from the instructor (if necessary)
  • The above are all common reasons that some courses may not be available.
  • If you are running into registration problems and it is not one of the reasons above, you should send a detailed email describing the problem to international@loyola.edu using "Registration Issues" in the subject line.
  • Be as detailed as possible in describing the registration problem that you are encountering, including the course title, number and section for every course you are having difficulties registering.
  • Remember: Students will be assisted on a first-come, first-served basis, and depending on the volume of requests, it may be later in the day or the following day before students experiencing problems registering for certain courses are registered.

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Registration Day: Office of International Programs Registers You 

  • What the Office of International Programs will do on Registration Day: We will register you at your assigned time and on your assigned day:
  • If you elected to have the Office of International Programs register you, you cannot go on WebAdvisor to register yourself! This could jeopardize your registration. Only one person can be in a student's record at a time. If you go into your record after you have given the Office of International Programs permission to register you, this will lock your record and you will not be registered for courses.
  • You should wait at least 20 minutes after your registration time to see your course selections. Please confirm that you have been registered!
  • Remember: Two people cannot be in the same record at the same time. It will cause the record to lock and this will delay your registration. This is why you must wait at least 20 minutes after your registration time to check your course schedule.

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Changing Course Schedules After Registration Time: What to Do

What to do after Registration:

  • Most students should have a full course load (five courses/15.0 credits) once they have registered through WebAdvisor or through the Office of International Programs.
  • If you elected to have the Office of International Programs register you and you want to make changes to this schedule, you need to email Shannon Woods at scwoods@loyola.edu in Academic Advising Support Center. She will be assisting study abroad students with add/drop.
  • You will need to send her an email outlining the specific course you want to drop and the course you want to add. You need to give the course number, course title and course section.
  • Requests will be handled in the order that they are received.
  • If you self-registered, you have until 4 p.m. Eastern Standard time (Baltimore time) on your registration day to add and drop. Once it is closed, you will need to send your course schedule changes to Shannon Woods at scwoods@loyola.edu in Academic Advising and Support Center.
  • All students (whether you self-registered or had international programs register you) have the option of changing their schedule using WebAdvisor. WebAdvisor add/drop opens on Friday, July 11, 2014 at 9 a.m. Eastern Standard time (Baltimore time).

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Contact Information 

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