Loyola University Maryland

International Programs

Spring Semester

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Important Forms

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Contact Information Regarding Registration

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Before Registration

Know your registration date and time:

  • The Spring 2016 registration date for the Class of 2016 is Oct. 21; Class of 2017 is Oct. 28; Class of 2018 is Nov. 4; and the Class of 2019 is November 11 and November 12.
  • On or around Oct. 2 you will be able to find your time and number by going to inside.loyola.edu, WebAdvisor, Registration, Reg/Appointment Permission.
  • Registration is based on Eastern Standard Time Zone. You will need to take this into consideration.
  • Seniors can register for 6th courses on Thursday, October 22, 2015, from 9:00 a.m. – 5:00 p.m. EST (Baltimore time), provided you have satisfied the prerequisite before going abroad.
  • Juniors and sophomores can ONLY register for 5-3 credit courses, plus 1 or 2 credit labs or courses on your registration day. –
  • Juniors and sophomores will not be able to register for 6-3 credit courses on your registration day.
  • Juniors and sophomores can self-register for a 6th course beginning Monday, November 16, 2015 with major advisor’s permission and provided you have satisfied any prerequisite prior to studying abroad.
  • All class years: if you need a 6th course AND you are taking a prerequisite course(s) abroad for a class you need to take in the spring, and your official transcript has not arrived, you will need to contact Ms. Shannon Woods (scwoods@loyola.edu) in Academic
  • All course-related information is available via inside.Loyola.edu, WebAdvisor (WA) for Students, Search for Sections.
    • Click the hyperlink under the Section Name and Title for additional section information, including prerequisites, co-requisites, restrictions, and course descriptions.
  • Access WebAdvisor for Students, Registration, Undergraduate Registration to search for and place courses on your preferred sections list prior to registration day. This same path is where you actually register for courses on registration day.
    • Doing so eliminates searching for courses during your registration period, but it does not guarantee you space in courses.
  • Course offerings are also available via inside.Loyola.edu, Quick Links, Course Listings.
    • You can use Course Listings to save sections to your preferred sections list but cannot register with Course Listings, only WA.
  • Look out for an email from the Records Office about a month before registration with more information and full WA registration instructions.
  • IMPORTANT: All study abroad students must submit ONE waiver form.
  • IMPORTANT: Complete waiver A if you are selecting to self-register.
  • IMPORTANT: Complete waiver B if you want the Office of International Programs to register you.

IMPORTANT: All study abroad students (Waiver A or Waiver B) must complete the Spring 2016 Registration Form for study abroad students. It consists of 3 pages. The first page you list your first-choice courses. The second page you list your course alternates. The third page you list the courses you are taking abroad and how they fit into your degree program.

IMPORTANT: All study abroad students (Waiver A or Waiver B) must complete the Spring 2016 Registration Form for study abroad students. It consists of 3 pages. The first page you list your first-choice courses. The second page you list your course alternates. The third page you list the courses you are taking abroad and how they fit into your degree program.

Decide how you want to register:

  • Study abroad students have the choice of either selecting to self-register or have the Office of International Programs register them on their designated registration day. See below for more detailed information.
  • If you want to self-register, you must complete waiver A indicating you are selecting to self-register and submit to the Office of International Programs by 5:00 p.m. EST Friday, October 9, 2015 to international@loyola.edu.
  • If you want the Office of International Programs to register you, you must complete wavier B indicating you are selecting to have the Office of International Programs register you and submit it to the Office of International Programs by 5:00 p.m. EST Friday, October 9, 2015 to international@loyola.edu.
  • After you decide how you want to register, complete all 3 pages of the Spring 2016 Registration form and submit it to the Office of International Programs by 5:00 p.m. EST Friday, October 9, 2015. Even if you are selecting to self-register, you have to submit the Fall 2015 Registration form (all 3 pages) to the Office of International Programs at international@loyola.edu.

 Deadline for Submitting Study Abroad registration Materials:

  • The Spring 2016 Registration form for study abroad students consists of 3 pages – (list of first-choice courses, course alternates, and list of courses you are taking abroad).
  • ALL STUDENTS: Whether you self-register or have the Office of International Programs register you, the deadline for submitting the Waiver Form (either waiver A OR waiver b) and the spring 2016registration (3 pages) is 5:00 p.m. EST, Friday, October 9, 2015 to international@loyola.edu.
  • It is possible you may not know your time and number before the Office of International Programs’ deadline for submitting your registration documents.

Find all course information for registration:

  • All course-related information is available via inside.Loyola.edu, Quick Links, Course Listing, or WebAdvisor Search for Sections (click the hyperlink under the Section Name and Title column for additional section information, including prerequisites, co-requisites and restrictions, and course descriptions).
  • You can use Course Listings to save sections to your preferred sections lists.
  • You cannot register through Course Listings, only through WebAdvisor.
  • Be sure to place courses on the WebAdvisor (WA) preferred sections list prior to registration day.
  • Doing so eliminates searching for courses during your registration period, but it does not guarantee you space in courses.

Know where you can register for courses and who will give you electronic permission to register:

  • The Office of International Programs will give you electronic permission, not your major advisor, UNLESS you are a Sociology major. Sociology majors MUST receive electronic permission from their major advisor. The Office of International Programs will NOT give electronic permission to register to sociology majors.
  • You will NOT be able to see the electronic permission from the Office of International Programs.
  • You can only register through WebAdvisor. You cannot register through Course Listings.
  • We HIGHLY recommend that you contact your major advisor before registering to confirm what courses you plan to take and to check if you missed something for spring 2016.

Confirm you are not on a financial hold:

  • Students on financial holds will not be allowed to register for courses. Therefore, you should check if you are on a financial hold by going to insideLoyola.edu, WebAdvisor, Reg/Appointment Permission.
  • Sometimes holds are added just prior to registration, so be sure to check this screen the day before you register.
  • If you are on a hold, you should contact SAS (Student Administrative Services) at SAS@loyola.edu or call 410-617-5047 to resolve the matter before registration.
  • Here is the link to Student Administrative Services:

Deposits for Spring 2016:

  • All students who need on-campus housing for spring 2016 must submit a $300 housing deposit to Student Administrative Services by October 30, 2015
  • Late payment of the above deposit can result in not being registered for the spring and not receiving on campus housing.
  • If you plan to live on-campus spring 2016, study abroad students must complete the first step of the online housing selection process for spring 2016.  Failing to complete the first step of the on-line housing process will result in students not able to continue with the on-line housing process for the spring. As a result, students who do not complete first part of the on-line application will not receive on-campus housing. 

Confirm what courses you plan take:

  • Check times and professors for courses you want to take spring 2016.
  • Just before you send in your registration form, confirm that courses, times, and/or professors have not changed since you started to review the spring 2016 course offerings on WebAdvisor or through inside.loyola.edu.
  • Confirm you did not create any time conflicts.
  • Juniors (Class of 2017) should check their registrations after the seniors (Class of 2016) have registered to see if any of their course choices have closed.
  • Contact your major advisor and let your advisor know what you are registered for abroad and the abroad courses are working in your degree program.
  • Review with your major advisor what courses you plan to take spring of 2016. 
  • Confirm if you need to take a sixth course. Remember, your major advisor must give you electronic permission to take a sixth course.
  • Sociology majors must receive electronic permission from their major advisor for fall courses.
  • Remember the Office of International Programs will give all students (with the exception of Sociology majors) electronic permission to register for courses (5-3 credit courses and labs. However, the Office of International Programs will not give electronic permission to register for a sixth (3 credit) course. You must receive your major advisor’s electronic permission to register for a sixth course.

Confirm if your course selections have a prerequisite(s) or need electronic permission from the instructor/department chair:

  • Check all courses you plan to take to see if they have a prerequisite(s) or needs electronic permission from the instructor.
  • The computer will not allow you to register for courses you have not satisfied the prerequisites.
  • Prerequisite courses taken abroad this spring will not be recognized by the computer, so you will NOT be able to register for it.
  • If you took a course over the summer (2015) but you did not have the official transcript sent to the Records Office for processing, you will not be able to register for a course(s) that has the summer course(s) taken in 2015 that has the summer course(s) as a prerequisite(s).
  • If a course needs electronic permission from the instructor, it is YOUR responsibility to contact the instructor before your registration date and time to receive the electronic permission.
  • We recommend getting the permission from the instructor in advance of your registration date.
  • Email permission from the instructor will be accepted, but you will need to send the email permission before your registration date to your study abroad coordinator in the Office of International Programs AND THE Office of International Programs will have to register you for the course(s).
  • Email permission(s) from instructors must be received by Friday, October 16, 2015 for the Class of 2016, Friday, October 23, 2015 for the Class of 2017, and Friday, October 30, 2015 for the Class of 2018.
  • If you do not receive electronic or email permission, you will not be able to register for the course(s).

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Sixth Course

  • All students (including those with prerequisites) must get electronic permission for a sixth course from their major advisor.
  • If you are unable to self-register for a sixth course because of a prerequisite issue, you can contact Ms. Shannon Woods in the Academic Advising and Support Center (AASC) via her email, scwoods@loyola.edu. She will refer to the registration form you originally submitted to the Office of International Programs, which she receives after the registration period has ended for each class year.
  • If you are a senior, you can self-register for a sixth course on Thursday, October 22, 2015 beginning at 9:00 a.m. EST Baltimore time.
  • If you are a junior or sophomore, you can self-register for a sixth course starting November 16, 2015 beginning at 9:00 a.m. EST time.

How to Register: Self-Register or Have the Office of International Programs Register You

  • Before making a final decision, you should first investigate how reliable your Internet connection is abroad. You must keep in mind that not all study abroad programs have the same computer access, speeds, or capabilities.
  • If you encounter technical difficulties with web registration while abroad, you must decide whether you would like to try registering yourself again later in the day or have the Office of International Programs register you. Instructions on how to have the Office of International Programs register you are below.
  • You should NOT be missing class to register for courses. So if you are in class during your registration time, the Office of International Programs should register you. You should complete waiver B to give us permission to register you.
  • If you will be traveling AND not near a computer, the Office of International Programs should register you. However, if you can access your schedule to see what the Office of International Programs registered you for right after your registration time, you should consider self-registering.

Self-registration pros and cons:

  • From your registration time up to 4:00 p.m. Baltimore, Eastern, Standard time (Baltimore time), you will be able to register yourself, add, and drop courses.
  • You are in control of your schedule.
  • Do not attempt to register earlier than your official registration time on the registration menu. If you do, you will receive an error message that says you cannot register at this time. You will then have to begin again.
  • If your schedule does not include any courses that require prerequisites, you should be able to register for the courses you want provided there are no time conflicts, the course(s) is still running, and there is no special requirement associated with the course.
  • However, you may not be able to register for a course(s) due to the following reasons: course closed; time conflict; course cancellation; missing a prerequisite(s); missing permission from instructor; do not meet registration restrictions; or did not qualify on the placement exam.
  • IMPORTANT: If you are taking a course abroad that is a prerequisite for a course you want/need to take in the spring, you will NOT be able to register for this course(s). We do not have your official transcript from the fall yet, so the computer does not have this information to allow you to register for this course(s).
  • IMPORTANT: If you transferred a course or took a substitution course as a prerequisite for a course you want to register for in the spring, you may not be able to register for that course(s) in the spring because the computer may not recognize those transfer or substitution courses as fulfilling prerequisites.

Problems if you self register:

  • If you encounter technical difficulties when self-registering and you would like for the Office of International Programs to now register you, you must email your study abroad coordinator informing him or her that you now would like for the Office of International Programs to register for the spring. Give them the following information: your full name, student ID number, program name, and written confirmation you now want the Office of International Programs to register you.
  • Example: John Smith, ID000000, Ghana Program, I chose to self-register, but now I would like for the Office of International Programs to register me. Put in the subject heading of the email, “Registration Difficulties”.
  • IMPORTANT: Please be advised students who selected to self-register and who run into registration problems will be assisted by the Office of International Programs on a first come, first serve, basis, and depending on the volume of requests, it may be later in the day or the following day before students experiencing technical difficulties abroad are registered.

Have the Office of International Programs Register you: Pros and Cons   

  • We can assist you with registration in the event you are unable to self-register.
  • We can also override prerequisites provided you are in the process of completing the prerequisite(s) abroad. It is important that you complete the registration form in its entirety to help us get you a full-time load of courses.
  • The Office of International Programs will do our best to get you 5-3 credit courses, but sometimes due to courses being closed or time conflicts, we may not be able to register you for a full-time load. Also, we may get you 5-3 credit courses, but it may not be the exact courses you had on your Spring 2016 Registration form (page 1). We may have to go to your course alternates.
  • If you do not receive the schedule you want or if you want to make any changes, you will need to contact Ms. Shannon Woods in Academic Advising and Support Center to make changes to your schedule.

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Reasons Why You Must Complete All 3 Pages of the Registration Form

Self-registering students:

  • If you run into any registration difficulties, the Office of International Programs can step in to assist you provided we have your registration form (all 3 pages) and we are not registering students who asked us to register them at that time. We do not have to wait to get the materials; we have it already.
  • We can verify prerequisites.
  • If we have your registration form (all 3 pages completed), we can check your course selection to see if there are any prerequisite issues you might have missed. If you choose not to submit your registration form, you are taking full responsibility for any problems you encounter with registration.
  • We cannot give electronic permission (exception sociology majors) if we do not have the completed registration form.

Office of International Programs registering students:

  • If you complete all 3 pages of the Spring 2016 Registration form and submit them, you are giving us the tools we need to have in order to register you for classes.
  • This will assist us in attempting to get you a full-time schedule for you.
  • We can verify prerequisites.
  • We cannot give electronic permission (exception sociology majors) if we do not have the completed registration form (3 pages).

Submit Your Registration Forms to the Office of International Programs

Deadlines and recommendations:

Complete either waiver A for waiver B to indicate your registration preference by Friday, October 9, 2015.  

  • DO NOT COMPLETE TWO WAIVER FORMS. JUST COMPLETE ONE.

  • The Spring 2016 Registration Form (all 3 pages) by Friday, October 9, 2015.

  • You can email your waiver form and the fall 2015 registration form to international@loyola.edu

  • We must have your completed forms by the above deadline BEFORE we can give you electronic permission to register. Sociology majors must complete the forms and submit them along with the waiver, but they will need to obtain electronic permission from their major advisor.

  • You will NOT be able to see our electronic permission on WebAdvisor.

  • Before submitting the spring 2016 registration form (3 pages), make sure you check WebAdvisor after the class ahead of you registers to ensure the courses you are selecting are still open or running.

  • If you submit your registration forms to the Office of International Programs, but discover one or more of your course sections are closed or cancelled, you can send an email asking us to update your registration form OR you can submit another registration form with the updated changes.

  • Send your updated requests to your program coordinator (either email or a new form) no later than October 23, 2015 for class of 2017; and October 30, 2015 for the class of 2018.

Course Override Form

What to do if a course you need is closed:

  • If a course you need to take in the fall is closed, you will need to complete a Course Override form.
  • You will have to complete a separate Course Override form for each course that you want to take.
  • Here is the link for the Course Override form: http://www.loyola.edu/department/aasc/students/registration
  • You need to submit the Course Override form to Academic Advising and Support Center at aasc@loyola.edu.

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Registration Day: Self Registering

What you should do if you are self-registering:

  • If you are self-registering, you should begin at your exact time or later.
  • If you know you will not be able to register for a course because you are taking the prerequisite(s) abroad, you can register for all other courses yourself. Next, contact your program director in the Office of International Programs to ask him/her to register you for the course in question.
  • Send your program director in the Office of International Programs an email to say you are no longer in your student record and you want him/her to register you for the course(s) you cannot enter.
  • Make sure you are logged out of your student record when you request your program director to register you for the course(s) you cannot enter yourself.
  • In addition, your program director in the Office of International Programs must have confirmation (the Courses Taken Abroad form) that you are indeed taking the prerequisite course(s) abroad.
  • Therefore, if you did not turn in the registration forms as requested, your program director will not be able to register you for it.
  • If you experience technical difficulties from overseas while registering, you will have to decide if you want to try registering yourself again later in the day, or whether you would like international programs to register you on your behalf.
  • If you encounter technical difficulties and would like the Office of International Programs to register you now, you must email international@loyola.edu with your full name, Loyola student ID, program information, and written verification in an email saying you now want international programs to register you due to technical difficulties.
  • If you are having difficulty registering for a particular course(s), before contacting the Office of International Programs, check to see if:
    -you have satisfied all of the prerequisites for the course in question
    -the desired course(s) section(s) is not closed
    -you have permission (electronic or email) from the instructor (if necessary)
  • The above are all common reasons that some courses may not be available.
  • If you are running into registration problems and it is not one of the reasons above, you should send a detailed email describing the problem to international@loyola.edu using "Registration Issues" in the subject line.
  • Be as detailed as possible in describing the registration problem that you are encountering, including the course title, number and section for every course you are having difficulties registering.
  • Remember: Students will be assisted on a first-come, first-served basis, and depending on the volume of requests, it may be later in the day or the following day before students experiencing problems registering for certain courses are registered.

Registration Day: Office of International Programs Registering you

What you should know:

  • What the Office of International Programs will do on Registration Day: We will register you at your assigned time and on your assigned day:
  • If you elected to have the Office of International Programs register you, you cannot go on WebAdvisor to register yourself! This could jeopardize your registration. Only one person can be in a student's record at a time. If you go into your record after you have given the Office of International Programs permission to register you, this will lock your record and you will not be registered for courses.
  • You should wait at least 20 minutes after your registration time to see your course selections. Please confirm that you have been registered!
  • Remember: Two people cannot be in the same record at the same time. It will cause the record to lock and this will delay your registration. This is why you must wait at least 15-20 minutes after your registration time to check your course schedule.

Changes to schedules after your registration time

What to do after Registration:

  • Most students should have a full course load (five courses/15.0 credits) once they have registered through WebAdvisor or through the Office of International Programs.
  • If you elected to have the Office of International Programs register you and you want to make changes to this schedule, you need to email Shannon Woods at scwoods@loyola.edu in Academic Advising Support Center. She will be assisting study abroad students with add/drop.
  • You will need to send her an email outlining the specific course you want to drop and the course you want to add. You need to give the course number, course title and course section.
  • Requests will be handled in the order that they are received.
  • If you self-registered, you have until 4 p.m. Eastern Standard time (Baltimore time) on your registration day to add and drop. Once it is closed, you will need to send your course schedule changes to Shannon Woods at scwoods@loyola.edu in Academic Advising and Support Center.
  • All students (whether you self-registered or had international programs register you) have the option of changing their schedule using WebAdvisor. WebAdvisor add/drop opens on Monday, November 16, 2015 at 9 a.m. Eastern Standard time (Baltimore time).

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