Departmental Responsibilities

• Provide each driver with a written department contact – name and phone number.
• Department will designate a trip leader, head, and follow-up vehicle.
• Review day’s route each morning. AAA will provide maps, trip tix, guide books, etc.
• Review emergency protocols and phone procedures with all drivers at least once a semester.
• Enforce seat belt usages for all passengers.
• Ensure vans are not overloaded with people or cargo.
• Always review motor pool users guide.

Driver Responsibilities

• Check vehicle each morning for proper operations including, but not limited to oil, tires, wipers, lights, fuel, doors, hitches, and trailers.
• Driver’s responsibility to see that everyone wears a seat belt.
• Driver ensures vehicle is not overloaded.
• Driver knows route and has reviewed with other drivers. Take frequent rest breaks.
• Fuel vehicles at same time – keep vehicles clean.
• Driver’s responsibility to ensure no alcohol in vehicles.
• Understands emergency and phone procedures.
• Keep all gas receipts; store them in plastic pouch with credit cards.
• Return van clean with a full tank of gas; return all paper work
• Report all problems on check-in sheet.

Breakdowns

• Pull as far off the road as possible.
• Call AAA on phone at 1-800-AAA-HELP for road side repairs and towing. Then call the department of parking and transportation at 1-410-617-5396.
• Use only AAA approved, EXXON, or dealership for repairs.
• If repairs are over $500, call 1-410-617-5396 for advice during the day.
• Call your destination with revised arrival time.
• Call your sponsor with details of the problem
• Use your best judgment and stay calm.

Accidents

• Stop immediately, keep calm. Secure your vehicle.
• Warn on-coming traffic, use emergency equipment found in yellow box
• Help the injured. Do not render first aid unless you are trained. Use phone to call a doctor or ambulance if necessary.
• Do not argue, accuse anyone, make any admissions or blame, or apologize for the accident.
• Call the appropriate law enforcement agency (highway patrol, police, sheriff, etc.)
• Obtain complete information called for in the USF&G “In Case of Accident” booklet, and an accident report form completed in detail.
• Call your departmental sponsor.
• Call the department of parking and transportation at 410-617-5396.
• Do not talk to media, refer them to Loyola public relations at 410-617-5025.
• Refer to AAA booklet for towing/repair/bail bond/rental vehicles, etc.
• Take care of your passengers, stay calm.
• Call your destination. Advise them of your situation.