Loyola University Maryland

Public Safety


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16.  Annual Fire Safety Report – Policies and Procedures

  1. General Fire Evacuation Procedures:

General fire evacuation procedures include the following directions for occupants of any University building. When the fire alarm system is activated the Department of Public Safety (DPS) will immediately notify the Baltimore City Fire Department (BCFD) and respond to all fire alarms and emergency situations.

If the fire alarm sounds:

  1. Occupants of all floors will immediately evacuate the building.
  2. Remain calm and go to the nearest stairwell. Walk; DO NOT run on the right hand side. Do not use elevators they will not be in service during a fire alarm condition.
  3. Exit out of the building. Go to the designated Rally Point and tell leaders you are out of the building.  Follow instructions from DPS from there.

In the event you discover a fire:

  1. Remain calm and pull the nearest red manual pull station (usually on the wall near stairwells and exits). This will activate the building’s fire alarm system and the alarm will sound.
  2. Close all doors when leaving rooms and walk to the nearest stairwell. Walk; DO NOT run on the right hand side.  Remember to take your keys.
  3. Keep low and crawl in any smoke filled areas.
  4. Do not use elevators they will not be in service during a fire alarm condition.
  5. Exit out of the building and go to the designated Rally Point.
  6. Report the fire (regardless of size) to DPS at (410)-617-5911 once you are safely out of the building. Give the following info:
    1. Your Name
    2. Location of fire (Building name, Apt, Room # or area)
    3. Number of injured people (if any)
  7. Assist in the evacuation of the building.  Give any disabled occupant information to DPS or the BCFD upon exiting.
  8. If your room/apt door is hot to the touch and smoke is beginning to filter into your room; place a wet towel under the door or seal it with tape.  Wave a sheet or large garment out the window. Wait for assistance from the BCFD.
  9. Do not re-enter the building until the all clear has been announced, this occurs after the BCFD gives their all clear and DPS has completed a survey.

If a member of the Loyola University community finds evidence of a fire that has been extinguished, and the person is not sure whether DPS has responded, the community member should immediately notify DPS by calling (410)-617-5010 to investigate and document the incident.  They may also contact one of the following individuals:

  1. Director of Public Safety: 410-617-2863
  2. Director of Environmental Health and Safety: 410-617-1120
  3. Chief Fire Safety Officer: 410-617-2972
  4. EHS Technician: 410-617-1121
  5. Environmental Compliance Coordinator: 410-617-1142

  1. Residence Halls:  The Department of Public Safety and Student Life Staff will assist in the complete evacuation of the building and control the occupants in the assembly area until the emergency has been abated (see specific building evacuation procedures).

  2. Academic Buildings:  The Department of Public Safety and any designated fire wardens present in the building will assist in the complete evacuation of the building and control the occupants in the assembly area until the emergency has been abated (see specific building evacuation procedures)

  1. Fire Drills:  During any given calendar year there are several fire drills conducted and documented.  Two formal fire drills were conducted during the 2015 calendar year, during the weeks of January 20 – 23, 2015 and September 8 – 11, 2015, additionally there were also 70 evacuations in residence halls that were documented fire alarm events.  After action reviews were also documented in order to train, educate, and improve upon evacuation times with DPS and Student Life staff.

  2. Policies on Portable electrical appliances, smoking and open flames:  Smoking, candles and open flames are prohibited in Loyola University Maryland residence halls.  No portable electrical appliances, hot plates, fireworks, firearms, electric heaters, or halogen lamps are allowed in Loyola University housing.

  3. Student Housing Evacuation:  A policy involving the mandatory evacuation of each residence hall upon fire alarm activation is in effect.  A community citation is issued to all residents that fail to evacuate, whereby the judicial process may levy fines ($250) and sanctions (community service/fire safety education) for each violation.

    1. Student Housing Evacuation Procedure
      1. If you hear the fire alarm, immediately evacuate the building using the nearest available exit.  Do not attempt to fight a fire unless you have been trained to do so.
      2. Awaken any sleeping roommates or suitemates.  Prepare to evacuate by putting on shoes and a coat if necessary.  Feel the door knob and the door with the back of your hand.  If they are hot, do not open the door.  If they are cool, open slowly, if heat or heavy smoke rushes in, close the door immediately and remain inside.
      3. When leaving your room, be sure to take your key with you in case it is necessary to return to the room should the conditions in the corridor deteriorate.  Make sure to close the door tightly when evacuating.
      4. Student Life staff members who are present on their floors should facilitate the evacuation of their floor section if possible.  When the building alarm sounds shout (Example: there is an emergency in the building, leave by the nearest exit) and knock on doors as the make their way to the nearest exit and out of the building.
      5. When exiting in smoky conditions, keep your hand on the wall and crawl to the nearest exit.  Always know more than one path out of your location and the number of doors between your room and the exit.
      6. DO NOT USE ELEVATORS.  Elevator shafts may fill with smoke or the power may fail, leaving you trapped.  Elevators have features that recall and deactivate the elevator during an alarm.  Standing and waiting for an elevator wastes valuable time.
      7. Each resident should report to their assigned assembly area.  Student Life staff should report to their assigned assembly area and make sure that students have cleared the building.  Conduct a head count and do not allow reentry into the building until directed to do so by DPS.

  4. Fire Safety Education:  Various training and educational seminars are conducted during the summer orientation sessions with students.  Residence Assistants, graduate assistants, and assistant directors in Student Life are the first group of students to undergo annual fire safety training.  Locations of rally points, evacuation procedures, and apartment style kitchen fire safety tips are all delivered by the Environmental Health and Safety Department (EHS).  During numerous sessions such as new employee orientation training, departmental training sessions and fire prevention week, EHS delivers fire safety and fire prevention tips to the entire campus community.  Students are trained on how to extinguish a small kitchen grease fire with a variety of extinguishers after a classroom session on fire extinguisher use.  Fire safety and fire extinguisher training is also available by request for a specific area or hazard.  Rally Point Maps and other pertinent emergency evacuation training is conducted for all new employees, student life staff and posted on Loyola’s intranet. Department of Public Safety personnel receive over ten hours of in depth new hire fire safety training, including at least two hours of hands-on fire alarm system field training.  EHS consists of a staff of four individuals that have direct responsibility for fire alarm systems, maintenance, inspections, testing and the overall fire safety program.

  5. Contact points for reporting fires:  There are several methods in which a student, faculty, staff or other person within Loyola’s community can report a fire.  If you wish to report that a fire has occurred please contact one of the following individuals or departments: Department of Public Safety or Environmental Health and Safety.

  1. Director of Public Safety: 410-617-2863
  2. Director of Environmental Health and Safety: 410-617-1120
  3. Chief Fire Safety Officer: 410-617-2972
  4. Fire Alarm Technician: 410-617-1121
  5. Environmental Compliance Coordinator: 410-617-1142

  1. During an emergency please call 410-617-5911 in order to report the fire; this is the main DPS emergency number.  A variety of other methods can be used to report a fire, whether it is outside a residence hall (i.e. mulch fires) or within the confines of a building. 

    1. Blue light emergency phones - call button goes directly to the Public Safety Operator
    2. Elevator phones - call button goes directly to the Public Safety Operator
    3. Any Loyola phone – call 911 to directly report a fire to the BCFD, give proper street address when talking to a fire dispatcher; Public Safety will also respond when a 911 call is made.
    4. Call 410-617-5010 which is the non-emergency number for DPS, calls are then taken in the order that they are received. 

  2. Future improvement plans:  Future improvements for fire safety include the following measures:
    1. Update and enhance our fire safety training programs campus wide
    2. Consistent educational reinforcement for students causing nuisance alarms
    3. Fully sprinklered residence halls across campus (35% of all residence halls are currently sprinklered)
    4. Upgrading of older (10-15 year life cycle) fire alarm systems in order to maintain current technologies
      1. Lange Court fire alarm system upgrade
      2. Campion Tower fire alarm system upgrade
    5. In the accordance with local laws that prohibit the use of electronic smoking devices inside buildings and residence halls will be added to the policy manual.
    6. Adding centrally monitored Carbon Monoxide (CO) detection to residential buildings as fire alarm systems are upgraded, currently CO alarms are local only devices (Lange Court and Campion Tower)

  3. Fire Statistics (Residence Halls):
    1. For the time period of January 1, 2015 through December 31, 2015 the following statistics summarize the number of fire incidents for each on-campus housing facility. (see table below)
    2. No arsons were reported for the year of 2015, therefore no arsons need to be reported in the crime statistics

  4. Description of Residence Hall Fire Alarm Systems:  All residence halls are equipped with stand-alone fire alarm systems that are then connected through a dedicated wide area fiber optic network.  The network is supported by a proprietary central monitoring station which is backed-up with emergency power at the Department of Public Safety Support Operations Center.  These fire alarm systems are also backed up with battery power at each building, and contain all monitoring of sprinkler, suppression, detection and relay devices.  There are smoke detectors in nearly every bedroom (minimum of one smoke detector per apartment) and 24/7 monitoring that meets, or in most cases exceeds the National Fire Alarm Code requirements.  Please see the chart below for a description of each building’s fire safety systems.
  5. Fire Log:  Thefire log is an easily understood report that identifies actual fires that have occurred in residence halls on our campuses.  The log is maintained by the EHS office and can be found at the following link: http://www.loyola.edu/department/environmental-health-safety/fire-safety/annual-fire-log. The fire log includes data on the entire calendar year and gets updated monthly or as actual fires occur.  The fire log is available in paper form upon request, Monday – Friday from 7:30 am until 4:00 pm excluding holidays or when the campus is closed, by contacting Environmental Health and Safety (EHS) located at 5104 York Road, Suite 200J at (410) 617-2972 or by email at (ehs@loyola.edu).  Below is the fire log for the 2015 calendar year, as well as, the previous two (2) calendar years.

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