Loyola University Maryland

Public Safety

Section5

5. Timely Warning Procedures

Loyola University will issue a Timely Warning Notice if deemed necessary due to an ongoing or serious threat posed against the Loyola community.  Timely Warning Notices are typically issued for the following Uniformed Crime Reporting Program (UCR)/National Incident Based Reporting System (NIBRS) crime classifications: major incidents of arson, aggravated assault, criminal homicide, robbery, and rape. Cases of aggravated assault and rape will be considered on a case by case basis depending on when and where the incident occurred, when it was reported, and the amount of information known by the Department of Public Safety. For example, if an assault occurs between two students who have a disagreement, there may be no on-going threat to other Loyola community members and a Timely Warning Notice would not be distributed. In cases involving rape, they are often reported long after the incident occurred, thus there is no ability to distribute a “timely” warning notice to the community. Incidents which are reported three (3) days after the event took place are not considered timely.  Each incident will be assessed on a case by case basis for other notification options. 

Cases involving property crimes will be assessed on a case by case basis and Timely Warning Notices will typically be sent if there is a discernible pattern of crime. Loyola’s Director of Public Safety or designee reviews all reports to determine if there is an on-going threat to the community and if the distribution of a Timely Warning Notice is warranted. Timely Warning Notices may also be posted for other crime classifications and locations, as deemed necessary.

Timely Warning Notices are typically written and reviewed by the Director of Public Safety, the Associate Vice President for External Affairs or their designee. The Director of Public Safety, Assistant Director of Support Operations and Access Control Systems, or Assistant Director of Public Safety usually distribute the Timely Warning Notices, through the University’s Greyhound Alert emergency text messaging system and blast email to the Loyola community.  Additionally, the University’s Greyhound Alert system sends emergency messaging to all University desktop computers and digital signage, which have been placed around campus to notify the community of serious or ongoing threats. Additional follow-up information relating to Timely Warnings will be disseminated to the community as needed.  Timely Warning Notices shall be provided to students and employees in a manner that is timely, but withholds the names of victims as confidential, and that will aid in the prevention of similar occurrences. The Assistant Director of Support Operations and Access Control is the authorized backup for creating and sending messages.

Loyola Greyhound Alerts System

System to use

PRIMARY

Primary Message Creator

Authority for approving & sending messages

Primary Message Sender

Text Messaging System

DDPS, AVPEA, ADPO

DDPS, AVPEA, ADPO

DDPS, ADSOAC, ADPO

Siren/Public Address System

ADSOAC

DDPS, AVPEA

ADSOAC

PM Evergreen (Blast email)

DDPS, AVPEA, ADPO

DDPS, AVPEA, ADPO

DDPS, ADPO

Incident Alert

DDPS, AVPEA , ADPO

DDPS, AVPEA, ADPO

DDPS, ADPO

Desktop Alert System

DDPS, AVPEA

DDPS, AVPEA

DDPS, ADSOACADPO

SECONDARY

Face to Face Communication

DDPS, AVPEA, ADPO

DDPS, AVPEA, ADPO

DDPS, ADPO

AVPEA: Associate Vice President for External Affairs
DDPS: Director of Public Safety

ADSOAC: Assistant Director of Support Operations and Access Control
ADPO: Assistant Director of Police Operations

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