Loyola University Maryland

Records Office

Registration FAQs

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What details are important when preparing my schedule?

  1. Closed Courses: Students must complete an override form and submit it to the Academic Advising and Support Center (MH 043) in person or via e-mail (aasc@loyola.edu). AASC will work with the department chairs for the override process. Students should only see the department chair in person for override permission during the first week of classes.

  2. Prerequisite Requirements: You can only register for courses for which you have met the required prerequisites. Review your Degree Audit (under WebAdvisor for Students > Academic Profile) or check with the Records Office to make sure that courses taken away over the summer or through study abroad programs are recorded on your record before registration. Prerequisite or registration overrides must be signed by the department chair and submitted with a paper Registration Request Form or Change of Registration Form. Students cannot register themselves electronically for specialized studies, prerequisite overrides, repeats, or closed courses. Overrides are not accepted from advisors or instructors.

  3. Major/Minor/Specialization Information: If your correct major/minor/specialization information is not on file in the Records Office before your assigned registration day, you cannot be registered for courses restricted by major/minor/specialization. If necessary, submit a Change of Major (or Minor) Form to meet major (or minor) restrictions. Refer to your Degree Audit (under WebAdvisor for Students > Academic Profile) for academic program information.

  4. Corequisite Requirement: Be sure to register for corequisite courses as listed in Course Listings and Search for Sections (click course title hyperlink).

  5. Time conflicts CANNOT be processed.

  6. Class Year: The correct class year must be on file in the Records Office before registration. Class year may affect priority in course selection. Class year is listed on the Degree Audit (under WebAdvisor for Students > Academic Profile). Students who choose to accelerate their program will not be moved up one year.

  7. Alternate Course Selection: When preparing your schedule, select alternate courses/sections in case your original requests are closed.

  8. Degree Audit: Have your copy of this report with you when registering. It will be helpful if you need to select alternate courses. (Available under WebAdvisor for Students > Academic Profile)

  9. Exceptions to academic policies must have the approval of the Dean of First-Year Students and Academic Services (MH 145).

What are the necessary forms/signatures required for registration?

Get all the necessary forms and signature(s) before your assigned registration date and time. You cannot register for courses if you do not have the required materials or permissions.

  1. Registration Request Form: Students fill out this form; however, advisors will give their permission electronically. If an advisor does not give electronic permission, then the student must submit a signed registration form to the Academic Advising and Support Center (MH 043).

  2. Course Permission Slip: This form must be completed and signed for courses requiring special instructor permission. Students using WebAdvisor must still complete this form, unless electronic permission has been granted by the instructor or department personnel. Students may submit appropriately signed permissions to the Records Office prior to registration, and Records Office personnel will enable electronic registration for these courses. On registration days, students without electronic permission must submit this signed form to the Academic Advising and Support Center (MH 043).

  3. Block Schedule: Use the block schedule for mapping course selections to make certain that no time conflicts have been scheduled.

  4. Repeat/Replacement Form: A completed form signed by your advisor must accompany your Registration Request Form if you are registering for a course(s) as a repeat or replacement. You must submit this form to the Academic Advising and Support Center (MH 043). Repeats cannot be processed via WebAdvisor.

  5. Specialized Study Form: This form is used for independent study, internship, and private study courses. It is available in the Records Office (MH 141). A completed form, including all required signatures, must be submitted at the time of registration. Requests for these courses will be accepted during registration but will be processed within 72 hours. Students must submit the signed form to the Academic Advising and Support Center (MH 043) on their registration day or to the Records Office prior to the end of the registration period. Specialized studies cannot be processed via WebAdvisor.

Where can I get open course information and schedule changes?

  1. Course information can be accessed via Course Listings or Search for Sections. Be sure to check this information frequently on your assigned registration day. Courses/sections will be closing as students are registering.

  2. Advisors have access to Course Listings and Search for Sections, your Degree Audit, and a Permit to Register screen for supplying electronic permission via WebAdvisor.