Here is information about the 2015 - 2016 Housing Selection process. Please read this information carefully, even if you have gone through this process before, as we revise the process every year. It is important that you complete the phases below by the deadlines if you want to live in Loyola housing. We provide housing on a space available basis. It is important for you to check your Loyola e-mail as we will communicate specific instructions for each class year in this manner. Additionally, we encourage you to check back on this page as we will be updating it as the process progresses.
February 2nd - February 9th
Phase One: Intent for 2015 - 2016
All students [with the exception of those that are graduating in May 2015] need to complete this phase. You will need to log in to your Inside Loyola account and select RoomRez Housing Portal, located under Quick Links. During this phase, you will declare your intent for the 2015-2016 academic year, update your home and emergency contact information and select your meal plan. You will then be prompted to “sign” or agree to the housing contract if you want to live in Loyola housing.. If you are considering living off campus and have questions, please contact Dave Tiscione. If you are considering pursing other educational opportunities at another school, please contact Megan Rowe.
Phase One Questions:
What is Intent to Return?
This phase lets the Office of Student Life know what your plans for next year are. We make decisions based on the number of students who plan to live in Loyola housing, those who plan to live off campus, and those who plan to study abroad. By completing this phase we understand what kind of communication we need to send you in the future.
Do I need to complete this phase if I am studying abroad in the fall of 2015 or for the full 2015-2016 academic year?
YES! All students who currently live on campus, or are currently studying abroad in Loyola programs MUST complete this phase. More information about housing options for the spring of 2016 will be shared with you when you are abroad.
Do I need to complete this phase if I am going to live off campus?
Yes! All students who plan to move off campus need to complete this phase and let us know your intention to live off campus. This will also give you the opportunity to select a meal plan if you choose to. Just a reminder that once you move off campus if you wish to return to Loyola housing you will be put on the housing waitlist and placed on a space available basis.
Should I complete this phase if I am planning on perusing other educational opportunities at another school?
Great question! Since you will be required to pay a non-refundable deposit of $600 in order to select housing we strong encourage you to consider how serous your plans are. If you KNOW you will not be returning to Loyola in the fall than we encourage you to NOT fill out this phase and instead let us know by sending an email to Megan Rowe. If you are unsure but are worried about paying the $600 deposit knowing you will not be refunded if you decide to leave Loyola we encourage you to speak to your family and make the decision that is right for you. If you decide to not complete this phase and later want to live on campus we are always happy to add you to the housing waitlist and place you on a space available basis.
What should I do if I am unsure if I plan to live off campus in non-Loyola housing?
This year we have more students who want housing than ever before. We have a plan to accommodate as many students as possible, however in fairness to your fellow Loyola students we encourage you to make a final decision about living off campus prior to February 9, 2015. A reminder than once you pay your $600 deposit it is non-refundable.
I was interested in the new “off campus but still Loyola” living option I got an email about. Do I need to fill out my intent to return if I am interested in that?
Yes! Since this is going to be a campus living option you should sign up for on campus housing. We will be sending out more information about this exciting opportunity so keep your eye on your inbox!
Do I have to select my meal plan before February 9, 2015?
Yes! This year we have incorporated meal plan selection into the housing selection process so it is easier for all students. You can make changes to the meal plan until ADD DATE HERE by returning to the portal and changing your selection. If you have any questions about the meal plan, or want more information please visit http://www.loyola.edu/department/dining/mealplans or email email@example.com
How serious is the housing contract?
The housing contract is a legally binding agreement between the student and the University. Similar to a lease you would sign for an apartment, it is important that you read and understand it contents BEFORE you agree to it. If you agree to the contract and later want to back out there are penalties so please think about your choice carefully. A copy of the 2015-2016 housing contract can be found here.
What happens if I miss this deadline?
You cannot proceed in the process and will not be able to live with your friends and may not even get to live on campus. We are really not kidding about that, you need to complete this phase and all others on time!
Does everyone in my group have to fill this out or can I just do it for everyone?
Everyone has to fill it out. Since you will be updating your emergency contract information, selecting a meal plan, and agreeing to your housing contract this process has to be completed by each individual student.
Why do I need to update my emergency contact and sign up for my meal plan?
We hope we never need to use your emergency contact information, however if we do we need it to be accurate. We have you sign up for your meal plan during this phase because it is the only phase where each individual student is logging onto the portal.
February 16th - February 20th
Phase Two: Roommate Group Formation/Verification
During this phase, you will need to form a roommate group. Each group will designate a group leader to create the group, and assign a username and password for the group. Once this is done, the group leader will then assign students to the group or give the group members the username and password so they may join the group themselves. Groups must be comprised of 2, 4, 6, or 8 individuals in order to be complete. Incomplete groups will not be permitted to participate in room selection. The group leader must be the one to choose the room during the assigned timeslot. Once the group is complete, the group leader will need to log in and verify the group.
Phase Two Questions:
How many people can be in my group?
Groups can be 2, 4, 6, or 8. We have a specific amount of each size room so we encourage you to make a plan that best suits you keeping in mind that you should also have a backup plan. A list of all of the rooms on campus separated by group size can be found here.
Do I have to make a group or can I just go “random”?
In order to select housing you must be part of a group. Student Life will host roommate socials so you can find a group and give opportunities to put up a roommate add. We encourage you to take part in these processes so you can have a say in where you live.
What happens if I sign up with a group and later decide that I don’t want to live with them anymore?
Selecting the right group can be challenging. We encourage you to make your decision carefully and make sure you are comfortable living with the whole group. One you agree to join your group and your group is given a lottery time you are locked in and cannot go to another group. Trust us, it is MUCH easier to have tough conversations about things you might be concerned about now than waiting to have these conversations when you are living with each other.
What happens if there are not enough rooms for the size group I want to live with?
Every year we have to reconfigure groups once lottery times come out. Last year we had to reconfigure 45 groups of rising sophomores who wanted to be in a group of 6 so it is important that you have a backup plan in case your group is told you need to reconfigure. Please know that we will contact you as soon as possible to let you know if you need to reconfigure and assist you in making a new group.
There is someone I want to live with but they are currently on a leave of absence from Loyola, how do I get them in my group?
You can only group with people who are currently living on campus OR those that are in a Loyola study abroad program. You cannot leave a space open for your friend but they can be placed on the housing waitlist and our office will work with them to get campus housing on a space available basis.
Help! I am in a group and need another member OR am a single needing a group!
Don’t worry! Student Life will be hosting roommate socials on February 16, 2015 so you can find a group or a member for your group. We will also be sending out information on how to post a roommate add so keep an eye on your inbox!
Phase Three: Housing Deposit Due
A deposit of $600 [$300 for tuition and $300 for housing] is required for all students who want to return to on campus housing. This deposit is paid to Student Administrative Services. The deposit is non-refundable.
Lottery Times Assigned
All roommate groups will be assigned a time for room selection and will get an e-mail with the group's assigned room selection time and directions on what to expect when the process begins. Much like registration for class, you will not have access to the room selection process until your scheduled time.
March 13th - April 3th
Phase Four: Explore Housing Options
This is your chance to see all of the housing options for next year. More information will be communicated via e-mail.
March 25th - April 15th
Phase Five: Room Selection
Room selection is done through an on-line process. Rising seniors will select on March 25. Rising juniors will select on April 7. Rising sophomores will select on April 15.