Government Grants

a.  Departments receiving federal grants shall be in compliance with
     the procurement guidelines as stated in U.S. Government Office
     of Management and Budget Circular A-110. These may be
     obtained from the following websites:

• http://www.Whitehouse.gov/WH/EOP/html/circulars/a110/a110.html

b.  Grant recipients are to comply with any additional terms   
     contained within the grant regarding use of funds with respect
     to the acquisition of goods and services.

c.  Provisions of A-110.44(a)(3) will be considered whenever
     applicable.

d.  Records Maintenance:

1. Records of all purchases and lease transactions exceeding twenty-five thousand dollars ($25,000.00) shall be maintained for a period of three (3) years beyond the close of the fiscal year in which the transaction occurs.
   
2. Documentation will include any of the following:

• At least three written quotes or proposals with an attached bid summary supporting supplier or contractor selection. Evaluation may include factors other than price, such as quality, timely delivery, service, minority supplier considerations, etc.
  
• Sole source justification, verified by the Director of Logistics and Support Services.
  
• Contract or purchasing agreement verified by the Director of Logistics and Support Services.

     3.  Records will be retained for three (3) years beyond the close
          of the fiscal year of the closing date of the grant when
          federal funds are involved or in compliance with the terms
          of the grant.  

Go to Delivery