General Guidelines for Proposals
(Includes one-time proposals for grants below, and above, $1,000) Grant Proposal Form (The cover page for proposals) Guidelines for Proposals Over $1000 GUIDELINES FOR PROPOSALS UNDER $1,000 ELIGIBILITY 1. Faculty members of all ranks, administrators, or academic programs or departments in the College may submit proposals to the Center. All proposals must involve projects in keeping with the mission and purpose of the Center. Applicants, including Members of the Steering Committee, may not submit proposals which would benefit themselves financially (By-Laws, Article 5.1). STANDARDS FOR PROPOSALS 2. Proposals to the Center must aim to foster more effective teaching, enhanced scholarly research or creative work, improved morale in the humanities, and/or increases in the number of students majoring or minoring in the humanities. The Center ordinarily will not fund events open only to students enrolled in specific classes. 3. Budget: Proposals must include an itemized budget of judiciously determined expenses. This budget should be set forth on the proposal cover sheet known as the "Grant Proposal Form," available at www.loyola.edu/humanities/grantform.html or from the Programs Coordinator, Patty Ingram, x2617. A more detailed budget, or an annotated budget may be provided as part of the proposal, if necessary. Guest speakers should ordinarily spend no more than one night in Baltimore and should usually stay at a hotel recommended by the College. Receptions should be planned with restraint and according to the status of the speaker, the size of the event, etc. No more than one reception should occur within 24 hours for the same event. Meals for guests should balance hospitality with reasonable economy--restaurant meals should be limited to three or four faculty, students, and/or administrators, selected for professional reasons. Spouses or other guests should reimburse the Center. If circumstances require an exception to any of these guidelines, the reasons for this should be explained in the proposal itself. 4. Selection of Speakers and Honoraria: To ensure that the committee is considering realistic program proposals, proposed speakers should be contacted before the proposal is submitted, and tentative commitments secured; at the same time, the amount deemed appropriate for that speaker's honorarium should be confirmed. In cases in which a proposed speaker is unable to make a commitment until closer to the planned event, those planning the event should at least determine from the speaker that it is a realistic possibility that he or she will be willing to come to campus. The amount of a speaker's honorarium should be commensurate, of course, with his or her stature. The Center does not pay honoraria to regular Loyola faculty members. In many cases, adjunct faculty may be reimbursed through the Center's program "Stipends for Adjunct Faculty Sponsoring (or significantly participating in) Programs." 5. The criteria for approval, applied more rigorously according to the amount of the request, include the following: a. the academic excellence of the proposed program;
b. the contribution of the program to its discipline;
c. the contribution of the program to interdisciplinary exchange (does the program involve more than one department? does it address interdisciplinary topics?);
d. the probable interest of the program to the Loyola community and/or a wider audience;
e. whether funding from other sources has been secured.
f. The extent to which the proposal has followed the guidelines and procedures set forth in this document.
6. Funds from the Center for the Humanities will not be approved for what can be considered normal College expenditures. PROCEDURES 7. All proposals should include the following: a. a Grant Proposal Form (available from the Center or here);
b. a description of the event or program proposed and an explanation of its benefit to the humanities within its discipline, in the College and/or the local and larger academic communities;
c. the backgrounds and credentials for featured speakers;
d. a more detailed budget than that on the proposal form, if necessary;
e. publicity plans; facility plans and reservations.
8. The completed application should be sent electronically to the Programs Coordinator (Patty Ingram, HU 231B, x 2617, pingram@loyola.edu). 9. The Steering Committee's decision, and a brief explanation if the proposal is rejected, will be sent to the applicant in writing by the Programs Director of the Center. 10. A one-page narrative report and an account of funds spent must be submitted to the Director of the Center no more than 30 days after the actual event. This report should describe the success of the program, any difficulties encountered, the size and composition of the audience, etc. DEADLINES 11. Proposals for less than $1,000 are due on the last (working) day of the Month, September through April; Successful Small Grant Proposal Revised April 2011 Return to Main | 