A6a. Cancelled Periodicals

Search title from cancellation list in SHARC (start with Journal Title< search)

Check the 599 field; does it match the beginning date on the cancellation list?

If yes, go to the MFHD

1. Update MFHD
   1. Use CanPerMFHD1 macro [ALT+CTRL+l] (letter l not 1)
   2. Update volumes in 866; use multiple 866 fields if there are gaps
   3. Delete original 852 field
   4. Update Leader , Type of Record, to y
   5. Use CanPer008 macro [ALT+F8]
   6. Save record to SHARC



2. Return to bib record
   1. Delete the following fields: 012, 898, 998
   2. For records with 049 of LOYY, also delete: 090, 590, 599
   3. Save record to SHARC
3. Check for earlier title(s) listed in 780 field(s) and also update these using information in the 599. Keep MFHD 866 indicator 1 as a 3 to indicate the holdings have not been verified by checking the shelves.
   1. For earlier titles, update the 008 using the Alt+F8 macro and then change the following fields:
      1. Receipt Status: 2
      2. Cancellation Date: blank (none)
      3. Completeness: 1 (if only lacking a few volumes; leave at 2 if many vols are lacking)
4. Other:
   1. If the beginning date on the cancellation list does not match the beginning date in bib field 599, check Denise's Roladex
   2. If the ending date on the cancellation list looks strange given the cancellation date of Dec. 2001 for subscription year 2002 check Denise's Roladex
   3. If notes on the cancellation list indicate non-bound issues or gaps, check the shelves and do level 4 holdings (For example of level 4 holdings, see: Records of the American Catholic Historical Society of Philadelphia)
   4. If the shelving title does not match the bib record 245 title, add the shelving title to the 852 field in a |l (letter l) (For example of shelving title, see: Records of the American Catholic Historical Society of Philadelphia)
   5. If a 590 or 599 note indicates incomplete volumes, add the information as a |z in the 866 field and highlight the title on your list so the holdings can be updated to level 4 later. Example:
   6. 
      If there are any additional processing instructions given in the 852, move them to a 583. See above example.
   7. If you run into any situations not covered here, or you have any questions, ASK!