The Library will help faculty digitize and process articles, book chapters or other material to meet accessibility standards for use in Moodle or Joule. The Library no longer hosts e-reserves. All materials will be provided to faculty to place in Moodle or Joule. If you are not currently using Moodle/Joule we will be happy to place items on physical reserve in the library. To get assistance setting up Moodle/Joule courses you may contact the Faculty Resource Center at Notre Dame or Technology Services at Loyola.

How to request:

  1. Identify articles or book chapters needed.

  2. Make sure items are not available in electronic format in one of our databases using the Curriculum Builder tool. For more information on using Curriculum Builder see our Curriculum Builder Worksheets or contact our Research and Instruction librarians.

  3. Ensure your request adheres to copyright law.

    Copyright law does not usually allow us to digitize entire books (just selected chapters) or multiple journal articles from a single issue if permission has not been cleared with the publisher. We do not digitize entire course packs.

    • The item must be owned or licensed by the Loyola Notre Dame Library or a legally owned personal copy of the instructor, department, or university. Interlibrary Loan materials may not be placed on e-reserve. If you wish to use an item not currently owned by the library or yourself please fill out the purchase request form or contact the library liaison for your department to order it.

    • For items that are not accessible via online databases but under copyright, instructors are responsible for evaluating on a case-by-case basis whether their reserve request qualifies as a fair use. (Instructors should use the fair use checklist to help make a fair use determination. They may contact Danielle Whren Johnson at dwhren@loyola.edu, dwhren@ndm.edu or (410) 617-6872 for further help with fair use.)

    • Instructors may only request the amount of the material needed to accomplish their specific educational purpose.

      • Typically, use should be limited to no more than 10% of a book with no chapters or fewer than 10 chapters, or for a book of 10 or more chapters, 1 chapter or one article per journal issue.

      • Use may exceed the above standards with a well-reasoned fair use argument.

      • If none of the above options apply, the library will obtain permission to use the item as long as the royalties do not exceed $200 per course per semester. Please note that any copyright permissions obtained will be for the current semester only. Additional uses of the material beyond the current semester will require additional permission fees to be paid.

  4. Send in your requests via the reserves form.

  5. For items not owned by the library, send your materials along with your name, course and the date needed by to the Library Circulation Department (410) 617-6801. Photocopies need to be clean with no writing or errant marks on them.

  6. Once materials have been processed they will be sent to faculty to place in Moodle/Joule. Loyola Faculty must load their own materials into Moodle unless they provide access to Youlanda Halterman as a manager. Notre Dame Faculty may load their own materials to Joule or request that the library do it on their behalf.   
  7. Specific questions can be directed to our digitization specialist, Youlanda Halterman ( 410) 617-6862