| Planning an Event Reserving a Facility on Campus Before requesting a facility on campus, consider a few things: Is the facility you are considering conveniently located so students can find it easily and do not have to travel far to get there? Do students know the facility exists? Does the facility accommodate all accessibility needs? Will students be comfortable in the facility? Are there many distractions in the facility? Is the facility large enough to hold the expected crowd. Does the facility support the "mood" of the event you are planning? Have you allowed ample time to request a facility (at least one week before the event)?
**Please note that Event Services will not honor any request that is not submitted three working days prior to an event.
THEN... - Go to the Student Activities Office (located on the 3rd floor of the Student Center) to obtain an Event/Facility Registration Agreement Form.
- Fill out the form COMPLETELY, including any special arrangements/equipment necessary.
- Have your club/organization moderator/advisor sign the form.
- Bring the form back to Student Activities, and a staff member there will sign the form, then fax the form to Event Services.
- **No event is approved officially nor any calendar reservation made until a Facilities Confirmation Form is mailed/faxed back to Student Activities.
- Stop by Student Activities about 3 days after submitting the form to see if a confirmation has arrived.
Links to help with planning a successful event: |
