Everyone has a role to play in maintaining the compensation program and ensuring that all the pieces of the program are managed appropriately. 

3.1.1   Role of the Human Resources Department

3.1.2   Role of the Supervisor

3.1.3   Role of the Employee

The Human Resources Department serves as a resource to the College’s supervisors/department heads and employees.  Specifically, the Human Resources Department:

• Communicates programs and guidelines to help supervisors/department heads to understand all aspects of the compensation program,
• Provides (internal and external) information, data and advice on pay levels, policies and practices,
• Provides expert guidance, perspective and support to enable supervisors and department heads to make appropriate pay decisions,
• Reviews compensation decisions to identify and address any significant variations in practices both within and among work units, and
• Provides research and advice to the President and governing bodies of the College.

The Human Resources Department role is to work with supervisors/department heads to help them make appropriate pay decisions, consistent with the College’s salary administration plan.  Human Resources Department’s keeps senior administrators aware of compensation practices across the College and in the market place to ensure equitable treatment.

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Supervisors/department heads also have critical responsibilities for managing the compensation program.  Supervisors/department heads: 

• Establish and maintain equitable pay practices within their areas of responsibility,
• Recommend hiring rates and advancement increases,
• Distribute merit pay increases, consistent with the College’s compensation philosophy, market pay for the position, and budget,
• Ensure that their employees understand the compensation program and changes,
•  Provide open, honest and timely feedback to their employees on performance and compensation issues,
• Answer questions about performance and pay as it impacts employees’ positions, their careers, and the College’s strategic success, with facts,
• Work with their employees to keep position descriptions current, and
• Call upon the Human Resources Department as a resource to ensure appropriateness of decisions and consistency with broad pay guidelines

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While supervisors/department heads are responsible for making pay decisions and actively managing the compensation program, employees also have important responsibilities with regard to compensation:

• Read and learn about the compensation program by using the tools and resources the College makes available,
• Discuss questions or concerns with your supervisor/department head or the Human Resources Department, and
• Work with your supervisor/department head to keep your position descriptions updated when the nature of your work changes significantly.

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