Some new employees may be reimbursed for relocation expenses up to a specified maximum amount, when the terms are discussed prior to hire and agreed to in writing as a condition of hire. Relocation reimbursements are approved if the distance from the administrator’s residence prior to the date of hire at the College is in excess of thirty-five miles from his/her new Baltimore area residence. Receipts shall be submitted to the Payroll Office and must be accompanied by the Employee Certification Moving Expense Reimbursement form and the Supervisor Certification of Employee Moving Expense Reimbursement form before reimbursement is made. Reimbursement requests, within the specified amount, may be submitted for the following expenses only:

• Transporting household furnishings, clothing, etc., from the previous residence to the Baltimore area. These are reimbursed at the IRS mandated rate for moving expenses. Reference www.irs.gov for more information.

• Transportation that includes up to two trips to the Baltimore area to locate housing, for a total of up to six days. This includes travel costs, lodging, and meals. Mileage incurred using your personal vehicle will be reimbursed at the College’s current mileage rate. Reference www.loyola.edu/procurement/travel/rental1.htm for more information.

Portions of the reimbursement may be subject to taxation based on IRS regulations.  It is the new employee’s responsibility to identify and manage those tax implications.  Contact the Payroll Office at extension 1349 or 2622 for additional information.

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