Abbreviations/Acronyms
Acronyms are acceptable after full first usage. For acronyms of more than two letters, do not use periods: The Center for Community, Service, and Justice (CCSJ) employs more than 20 student workers, and the CCSJ offers a variety of programs.
Exceptions: see Religious Congregations and Degrees.
Academic and administrative titles
Lowercase titles when after the name: Gary Epstein is the traffic manager for the office of marketing and communications.
Capitalize titles before names: Traffic Manager Gary Epstein keeps the office of marketing and communications running.
Addresses
Follow AP style: Use the abbreviations Ave., Blvd., and St. only with a numbered address: 1600 Pennsylvania Ave. Spell them out and capitalize when part of a formal street name without a number: Pennsylvania Avenue. Lowercase and spell out when used alone or with more than one street name: Massachusetts and Pennsylvania avenues. All similar words (alley, drive, road, terrace, etc.) always are spelled out, even in a numeric address. Capitalize them when part of a formal street name. Spell out streets using First through Ninth; use figures for 10th and above.
The North Charles Street campus address should be written:
4501 N. Charles St. (only spell out North when not used with the numeric address)
Baltimore, Md. 21210 (Maryland may be written out in formal uses, i.e., invitations)
Important exception:
When setting up BREs you should use the following standard:
LOYOLA UNIVERSITY MARYLAND
4501 N CHARLES ST
BALTIMORE MD 21210
It is all caps and does not use punctuation.
Return addresses on envelopes and postcards should use the general version using the USPS abbreviation for Maryland, MD.
4501 N. Charles St.
Baltimore, MD 21210
See State abbreviations.
Admission
Use “admission” not “admissions.” The office of undergraduate admission. The office of graduate admission.
Affiliate faculty
Use the term “affiliate” rather than “adjunct.”
African-American
Preferred use is African-American with a hyphen. Only use “black” when used in quotes and in names of organizations.
Alma mater
Italicize.
Alumni
Alumni, alumna, and alumnus are the preferred references. However, alums is acceptable. Avoid the use of “alum.”
Lowercase alumni unless part of a title: Alumni Association.
Use “alumnus” for a male graduate, “alumna” for a female graduate. Use “alumni” for a group of graduates. Use “alumnae” only for a group of Mount Saint Agnes graduates.
Commas set class year apart from name: Sarah Smith, ’98, is a physicist for NASA. Ben Fry, ’04, MBA ’08, is starting his own business.
For graduate alumni, include the master's degree: Thomas McCurley, MBA ’92, works as a consultant. Jack Greenburg, EMBA ’84, lives in New York. Sarah Young, M.Ed. ’78, is principal at Holy Angels.
See also Degrees.
Alumni classes
When referring to individual classes, capitalize Class: The Class of 1994 contributed $50,000 to the campaign.
Ampersands
Never use ampersands, unless they are part of a formal name.
Athletics
Lowercase names of athletic programs and teams: men’s soccer, women’s basketball, club sports, intramural sports.
Teams can be referred to as “the Hounds.” Do not use “the Lady Hounds.”
Use “Greyhounds” as an adjective before teams, not “Greyhound.”
A team is an it, not a they. Noun-verb agreement should follow accordingly.