Counselor Fly-In

Welcome to the resource guide for the Loyola University Maryland Counselor Fly-In! We compiled this information based on common questions we received from counselors who attended the program in prior years. If you have any additional questions about the event, please contact Kelly Lussier, assistant director of undergraduate admission, at kelussier@loyola.edu.

Counselor Fly-In: April 4 - 5, 2019

Event Description

The Counselor Fly-In program, hosted by the office of undergraduate admission, is designed to provide high school counselors an inside look at Loyola and all it has to offer their students. Our two-day itinerary will include a robust program on campus and time off campus to get to know the city of Baltimore.

Program Schedule

A detailed itinerary will be sent to all confirmed participants in advance. Considering we have so much to share with you in a short time, we kindly request that you arrive in Baltimore by Wednesday, April 3 and stay for the full duration of the program. Programming will begin at 8 a.m. on Thursday and conclude at 3 p.m. on Friday. To allow for retrieval of luggage and transportation to the airport, flights should be booked for no earlier than 6:30 p.m. on Friday.

Wednesday, April 3

  • Counselors travel to Baltimore independently
  • See "Transportation" and "Accommodations" tabs for more information

Thursday, April 4

  • Shuttle to the Evergreen Campus
  • Welcome from the office of undergraduate admission
  • Student-led campus tour
  • Lunch with campus community members
  • Student panel
  • Presentations from campus community members
  • Networking/free time
  • Cocktail and dinner reception 

Friday, April 5

  • Breakfast with campus community members and current students
  • Class visits
  • Small-group faculty discussions
  • Working lunch with the office of undergraduate admission
  • "Campus Walkabout" with student development and student services
  • Departure from campus

Transportation

Air

Loyola is conveniently located less than an hour drive from Baltimore-Washington International Airport (BWI).  Major air carriers including American Airlines, Delta, jetBlue, Southwest, and United utilize BWI as a hub and should provide plenty of options to all participants. Uber and Lyft are easily available at the airport, along with traditional taxi cabs.

Train

Baltimore Penn Station is located 10-15 minutes south of Loyola and serves Amtrak train lines throughout the east coast.

Personal Vehicle

Parking for personal vehicles can be arranged with advanced notice on campus. Please email Kelly Lussier (kelussier@loyola.edu) if you require reserved parking for the duration of the program.

Transportation during the program

Shuttle transportation will be provided between the hotel and campus on Thursday and Friday; from the hotel to dinner and back Thursday evening; and on a limited basis to the Baltimore-Washington International Airport and Baltimore Penn Station on Friday afternoon. Participants are responsible for arranging their own transportation to the hotel upon arrival in Baltimore on Wednesday, and if they choose to extend their stay beyond Friday afternoon.

Reimbursement

Loyola will sponsor a stipend of up to $400 per participant to cover travel costs. A reimbursement form will be provided to all participants and must be returned to Kelly Lussier (kelussier@loyola.edu) by Friday, April 19 in order for Loyola’s business office to remit payment.

  • Receipts are required for air, rail, ride-share, or other travel costs incurred.
  • Participants who use their personal vehicles may be reimbursed at a rate of $0.54/mile plus parking costs, with submission of appropriate documentation.
  • The stipend will be paid as reimbursement to the participant's institution following submission of a request form, unless other arrangements are made in advance.

Accommodations

Single-occupancy rooms for Wednesday, April 3 and Thursday, April 4 have been reserved at the Hyatt Place Baltimore/Inner Harbor, located in the downtown area, approximately 20 minutes from Loyola’s campus. Amenities include free Internet access, 24/7 fitness center, indoor pool, and business center. The Hyatt Place is conveniently located at the crossroads of several unique Baltimore neighborhoods: the new Harbor East shopping and dining district, Little Italy, historic Fell’s Point, and downtown Baltimore.

Attire

Daytime dress for the program is business casual. Please keep in mind that Thursday’s programming will include a campus tour, which will last approximately 75 minutes, and comfortable walking shoes are encouraged. Thursday evening’s dinner is business dress.

Contact Information

Please contact Kelly Lussier at kelussier@loyola.edu or 410-617-5622 with any questions you have about the event.