- Download page one of your proposal form
- If your chair sits on the steering committee of the Center and you have received verbal approval for this proposal, check "yes" on the first page of your proposal form instead of attaching a letter from your chair.
- A more detailed budget is necessary if any of your proposed expenses are high or complex (e.g., honoraria for several speakers should be listed individually).
- If you include lunches or dinners, please indicate the number of people to attend and the composition of the party (e.g., faculty, students, guests).
- Your abstract will make the work of the steering committee more efficient and it will be reprinted (unedited) in a monthly bulletin announcing the steering committee's decisions.
The rest of your proposal should include the following information:
- The value of the program to the humanities (in your department, in the University, and/or in the larger local and academic communities);
- Credentials for guest speakers;
- Publicity plans; and
- Scheduling and facility plans and reservations.
Send an electronic copy of the complete proposal to Patty Ingram. The deadline for proposals for $1,000 or under is the last day of the month for the following month's meeting. Steering committee meetings are held on the second Wednesday of each month, from September-May. The deadline for proposals over $1,000 is the last working day of March; these programs must be scheduled for the following year.
Recently, the steering committee has rejected a number of proposals or returned them for revision, for the following reasons:
- The proposal was unclear in its details;
- No other funding had been secured even though it was available and appropriate. Other Loyola funding sources that might supporting your event are: individual departments, Education for Life, Multicultural Affairs, Student Activities, and Catholic Studies or other academic minors. Check with these programs to find out their criteria and proposal guidelines; and/or
- Some expenses (e.g., honoraria, travel, meals, or advertising) were excessive or out of proportion to the proposal as a whole and/or unexplained.
If a proposal is returned for revision it may be resubmitted to the Center only once. Faculty sponsors who have failed to submit a final report for a previous program are not in a favorable position to apply for a new program. If your proposal is approved, save this form, enter your actual expenses, and return it with your final report (30 days after the event).