Loyola University Maryland

Center for the Humanities

Guidelines for Proposals Under $1,000


Faculty members of all ranks, administrators, or academic programs or departments in the University may submit proposals to the Center. All proposals must involve projects in keeping with the mission and purpose of the Center. Applicants, including members of the steering committee, may not submit proposals that would benefit themselves financially (By-Laws, Article 5.1).

Standards for Proposals

Proposals to the Center must aim to foster more effective teaching, enhanced scholarly research or creative work, improved morale in the humanities, and/or increases in the number of students majoring or minoring in the humanities. The Center ordinarily will not fund events open only to students enrolled in specific classes.

Budget: Proposals must include an itemized budget of judiciously determined expenses. This budget should be set forth on the proposal cover sheet known as the grant proposal form or from the Programs Coordinator Patty Ingram, ext. 2617. A more detailed budget, or an annotated budget, may be provided as part of the proposal, if necessary.

Guest speakers should ordinarily spend no more than one night in Baltimore and should usually stay at a hotel recommended by the University. Receptions should be planned with restraint and according to the status of the speaker, the size of the event, etc. No more than one reception should occur within 24 hours for the same event. Meals for guests should balance hospitality with reasonable economy—restaurant meals should be limited to three or four faculty, students, and/or administrators, selected for professional reasons. Spouses or other guests should reimburse the Center. If circumstances require an exception to any of these guidelines, the reasons for this should be explained in the proposal itself.

Selection of speakers and honoraria: To ensure that the committee is considering realistic program proposals, proposed speakers should be contacted before the proposal is submitted, and tentative commitments secured; at the same time, the amount deemed appropriate for that speaker's honorarium should be confirmed. In cases in which a proposed speaker is unable to make a commitment until closer to the planned event, those planning the event should at least determine from the speaker that it is a realistic possibility that he or she will be willing to come to campus.

The amount of a speaker's honorarium should be commensurate with his or her stature. The Center does not pay honoraria to regular Loyola faculty members. In many cases, affiliate faculty may be reimbursed through the Center's program, Stipends for Affiliate Faculty Sponsoring (or significantly participating in) Programs.

The criteria for approval, applied more rigorously according to the amount of the request, include the following:

  • The academic excellence of the proposed program;
  • The contribution of the program to its discipline;
  • The contribution of the program to interdisciplinary exchange (does the program involve more than one department? does it address interdisciplinary topics?);
  • The probable interest of the program to the Loyola community and/or a wider audience;
  • Whether funding from other sources has been secured; and
  • The extent to which the proposal has followed the guidelines and procedures set forth in this document.

Funds from the Center for the Humanities will not be approved for what can be considered normal University expenditures.


All proposals should include the following:

  • Grant proposal form;
  • Description of the event or program proposed and an explanation of its benefit to the humanities within its discipline, in the University and/or the local and larger academic communities;
  • The backgrounds and credentials for featured speakers;
  • More detailed budget than that on the proposal form, if necessary;
  • Publicity plans, facility plans, and reservations.

The completed application should be sent electronically to the Programs Coordinator Patty Ingram, HU 231B, ext. 2617, pingram@loyola.edu.

The Programs Coordinator sends to the applicant, in writing, the Steering Committee's decision, and a brief explanation if the proposal is rejected.

A one-page narrative report and an account of funds spent must be submitted to the director of the Center no more than 30 days after the actual event.
This report should describe the success of the program, any difficulties encountered, the size and composition of the audience, etc.


Proposals for less than $1,000 are due on the last (working) day of the Month, August through April.

Sample Small Grant Proposal

Grant Proposal Form

Faculty Sponsor,:Giuseppina Iacono Lobo
Event Date: Week of October 12, 2015
Project Title: "Conscience, Past and Present" Lecture by Paul Strohm
Summary Budget: Proposed 

Travel: $220
Lodging $175
Advertising  $100
Food: $400
Misc $50

Requested from the Center:  $745
Funds from other Sources: $700
Total Budget:  $1445.00
Have you consulted your chair? __x_ yes    ___ no  
FINAL REPORT DUE: November 16, 2002

I write to solicit the CFH's support of an exciting event scheduled for next fall, a lecture by Paul Strohm, the Anna S. Garbedian Professor Emeritus of the Humanities at Columbia University. Formerly the J.R.R. Tolkien Professor of English Language and Literature at the University of Oxford, Professor Strohm is a prolific and well-known Chaucerian. His published monographs include Theory and the Premodern Text (Minnesota, 2000), Politique: Languages of Statecraft Between Chaucer and Shakespeare (Notre Dame, 2005) and Chaucer's Tale: 1386 and the Road to Canterbury (Viking, 2014). For a complete list of Professor Strohm's publications please see the attached curriculum vitae.

Recently Professor Strohm's research has focused on the topic of conscience in medieval and early modern literature, as in his chapter titled "Conscience" in Cultural Reformations: Medieval and Renaissance in Literary History (Oxford, 2010), and even on the historical development of this concept, as in his Conscience: A Very Short Introduction (Oxford, 2011). The latter traces conscience from its Pauline origins to the heady days of the English Reformation to the present day with its last two chapters, "Is conscience a civil right?" and "The voice of conscience: is it still to be heard?" This last February, Professor Strohm also wrote a provocative piece called "Conscience in the Modern World" for Oxford University Press's blog, Academic Insights for the Thinking World. He framed his discussion of conscience with the Michael Brown case in Ferguson, Missouri, particularly Darren Wilson's assertion that his conscience is clean and the Brown family's response.

I corresponded with Professor Strohm earlier this month, and invited him to deliver a lecture on conscience that will appeal to students and faculty from across the Humanities. The talk is tentatively titled "Conscience, Past and Present," and will take the idea of seventeenth-century "cases of conscience," or profound moral dilemmas, and show how such crises of conscience still arise today through current examples. With its focus on conscience, this event will appeal to students and faculty in the Departments of English, History, Theology and Philosophy, and with its focus on the present day, Professor Strohm's talk has the potential to attract a campus-wide audience. I am confident that, as with his written work on this topic, Professor Strohm's lecture will challenge his listeners to reconsider not only the historical meaning of conscience but also its place in our lives and world.

In addition to giving his lecture, Professor Strohm will also visit my Honors Seminar, EN 409: Books of Conscience, to discuss the idea of conscience in a medieval and early modern context. One of my colleagues, Kathleen Forni, also expressed interest in including some conscience-related material in her core syllabi leading up to the event, and I hope to encourage my colleagues across the Humanities to do the same once I secure funding for the event. The chairs of the English, History, and Theology have already expressed interest in Professor Strohm's talk, suggesting that it will have the potential to attract a broad student base.

Pending approval and funding by the Humanities Steering Committee and Education for Life, I have tentatively booked Professor Strohm's talk for the week of October 12. I intend to reserve the Fourth Floor Programming Room for the event, which most likely begin around 5:00 pm

An itemized budget follows:
Honorarium: $500
Travel: $220
Lodging for 1 night: $175
Lunch with Students $50
Dinner Reception $400
Publicity $100
Total Cost $1,445.00

My sources of secured and pending funding are as follows:
English Department $100
History Department $100
Theology Department $100
Total Secured $300

Center for the Humanities $745
Education for Life $400
Total pending: $1145

Total Funding $1445
Total request from the CFH $745

I appreciate your time and consideration. If you need any additional information, please let me know.

CV attached.

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