Loyola University Maryland

Office of Human Resources

Graduate Assistantship Vacancy - Campus Ministry Operation and Budget

Department

Campus Ministry

Position

Graduate Assistantship for Operation and Budget

Hours & Wages

The GA position will be part-time position, 15 hours per week for 20 weeks, beginning the third week in August and ending the third week in May. The GA will be compensated a total of $7800: Tuition remission $3,900 (50%) and Stipend $3,900 (50%). The GA may also choose a 40% stipend and 60% scholarship distribution.

Qualifications

  •  Must be enrolled as a graduate student at Loyola University
  •  Willingness to grow, learn and share in a faith-based community
  • Exhibit exceptional time management, organizational skills and detail-oriented; demonstrate strong work ethic and initiatives
  • Model commitment to dependability and accountability
  • Commitment to confidentiality in all matters and communicate effectively
  • Appreciation of the role of faith development as part of a Jesuit education.
  • Serve as a member of Campus Ministry staff, including attending monthly Campus Ministry Graduate Assistant meetings with the director and supervisors and assisting Campus Ministry with office events and initiatives including major liturgies, celebrations, promotions and processes, etc.
  • Willingness to learn about and work with sensitivity to diversity and privilege.
  • Ability to engage students with diverse views and experiences
  • Appreciation for the role of faith development as part of a Jesuit education
  • Respect for supervision, peers, the office and partnership
  • Care for self and others
  • Availability for two-year commitment (upon re-evaluation at the end of the first year) would be preferred, although not required.
  • Familiarity and willingness to learn about Ignatian Spirituality and the life of St. Ignatius
  • Maintain regular office hours and a frequent presence in Campus Ministry office for 15 hours per week
  • Be flexible with regard to specific duties and willing to assist with outside projects when needed
  • Experience in accounting and budgeting preferred, but not required
  • Demonstrate competence in the computer applications, especially Excel and Word; demonstrate ability to learn My Budget system

Responsibilities

  • Assist with the office operational projects and tasks
  • Engage in regular supervision meetings with Program Assistant
  • Regular data entry of all transactions to Campus Ministry Budget Book; Coding all transactions online at PNC Bank website for all Pro-Staff on a regular basis
  • Maintain accurate records of all transactions in Campus Ministry Budget Book
  • Reconcile Campus Ministry Budget Book with Loyola online budget system – My Budget
  • Prepare monthly credit card statements, including collecting all professional staff receipts, coding transactions into the PNC online system, and maintaining in-house records of all transactions.
  • Provide Campus Ministry budget status summary report on a regular basis or when required
  • Report any financial discrepancies in a timely manner to the Program Assistant and troubleshoot any problems relate to all transactions
  • Coordinate ongoing budget transactions within the department as well as outside the department
  • Communicate regularly with Program Assistant and staff as needed
  • Manage and maintain effective filing system both electronically and hard-copies
  • Assist in reconciling and closing the fiscal year budget
  • Attend on-campus training days from August 19-23, 2019, preferred
  • Attend occasional staff meetings and formation days throughout the academic year (Dates TBD)            

Contact

Hong-yu Li

Program Assistant of Campus Ministry

Hli1@loyola.edu

410-617-2768

Graduate Assistant Employment Application