Campus Ministry

Graduate Assistant for Program Operations

The Campus Ministry staff seeks a Graduate Assistant to work with the Program Assistant/Wedding Coordinator and Campus Ministry team.  The GA’s primary responsibilities include co-managing the department’s operating budget, providing weekly updates about the department’s finances, and monitoring program spending.

 Remuneration:  the GA position will be part-time position, 15 hours per week for 20 weeks, beginning the third week in August and ending the third week in May.  The GA will be compensated a total of $7800: Tuition remission $3,900 (50%) and Stipend $3,900 (50%).  The GA may also choose a 40% stipend and 60% scholarship distribution.

* Compensation may be prorated depending on when position is filled and how many hours of work will actually be completed during the semester. 

• Graduate degree candidate.
• Demonstrate understanding of, and commitment to, Jesuit educational and spiritual values including an appreciation of the role of faith development as part of a Jesuit education.
• Show a willingness to grow, learn and share in a faith-based community.
• Exhibit exceptional skills in time management, organization and attention to detail.
• Model commitment to dependability and accountability.
• Commit to confidentiality in all matters. 
• Communicate effectively (e.g., be able to ask for assistance or ask questions when one is unsure).
• Demonstrate motivation and ability to self-manage to bring projects to completion.
• Take initiative and demonstrate leadership.
• Exhibit strong relational skills, as well as an ability to engage students in educational opportunities.
• Collaborate and work effectively on a team.
• Be flexible with regard to specific duties and willing to assist with outside projects.
• Celebrate and welcome the diversity of views, faiths, spiritualities, race, gender, and sexual identities embodied in our community.
• Be open to learning about and working with sensitivity to diversity and privilege in order to create educational opportunities.
• Respect supervisors, peers, the office and partnership.
• Care for self and others.
• Demonstrate competence in the following computer applications including Microsoft Office – specifically Word, Excel, Access and PowerPoint – and demonstrate ability to learn My Budget (program used to track University-wide budget).
• Availability for two year commitment (upon re-evaluation at the end of the first year) would be preferred, although not required.

• Attend training day with previous Graduate Assistant in spring 2015 (Date TBD).
• Attend on-campus training days: August 17 – 18, 2015
• Attend occasional staff meetings and formation days throughout the academic year (Dates TBD)
• Engage in regular (weekly or bi-weekly) supervision with the Program Assistant. 
• Provide regular feedback on job skills and performance, improvements regarding professional skills and self-care, increasing efficiency, etc.
• Update budget status report (Excel spreadsheet) at the start of each week in readiness for the professional staff meeting every Tuesday morning. 
• Regular data input of all transactions into Excel sheet at least twice monthly.
• Reconciliation of Excel spreadsheet and Loyola’s online budget system (My Budget).
• Coordinate ongoing budget transactions for the office and professional staff.
• Manage monthly credit card statements, including collecting all professional staff receipts, inputting transactions into the PNC online system, and maintaining in-house records of all transactions.
• Maintain updated and comprehensive records of all Campus Ministry Budget transactions on the H-drive for staff to review.
• Establish a working relationship with campus departments (including Accounts Payable, Resource Management, Human Resources, Controller’s Office and Technology Services) to resolve budget issues and troubleshoot problem transactions.
• Reconcile and close end of Fiscal year account electronically.
• Create electronic files for the new Fiscal year.
• Self-manage workload.
• Communicate regularly with Program Assistant and staff as needed.
• Edit, copy, draft, file, and create multiple documents related to all budget processes for Campus Ministry as needed.
• Maintain effective online filing system.
• Assist with special program budget management (e.g., Immersion Programs, Retreats).
• Perform other assigned tasks as delegated, including assisting with undergraduate intern applications.
• Be willing to learn and implement a new online filing system when the University transitions to electronic files in the future.

Additional Responsibilities for Housing  (5 hours per week)

St. Alphonsus Responsibilities  & Residence Hall Ministry Responsibilities

• Collaborate with Student Life & Residence Hall Assistances to provide programming in the halls
• Work with University Chaplain & Campus Ministry Student Interns to plan and facilitate St. Alphonsus House Dinner Program. 
• Ensure St. Alphonsus house is clean and hospitable for user groups.

The Graduate Assistant will be supervised by and accountable to the Assistant Director & University Chaplain. Input and observations may also be provided by other Campus Ministry professionals.

Contact Information:
Anne McSweeney
Program Assistant and Wedding Coordinator
amcsweeney@loyola.edu
410-617-2768