Graduate Assistant for Program Operations
The Campus Ministry staff seeks a Graduate Assistant to work with the Program Assistant/Wedding Coordinator and Campus Ministry team. The GA’s primary responsibilities include co-managing the department’s operating budget, providing weekly updates about the department’s finances, and monitoring program spending.
Hours & Wages
Remuneration: the GA position will be part-time position, 15 hours per week for 20 weeks, beginning the third week in August and ending the third week in May. The GA will be compensated a total of $7800: Tuition remission $3,900 (50%) and Stipend $3,900 (50%). The GA may also choose a 40% stipend and 60% scholarship distribution.
* Compensation may be prorated depending on when position is filled and how many hours of work will actually be completed during the semester.
- Graduate degree candidate.
- Demonstrate understanding of, and commitment to, Jesuit educational and spiritual values including an appreciation of the role of faith development as part of a Jesuit education.
- Show a willingness to grow, learn and share in a faith-based community.
- Exhibit exceptional skills in time management, organization and attention to detail.
- Model commitment to dependability and accountability.
- Commit to confidentiality in all matters.
- Communicate effectively (e.g., be able to ask for assistance or ask questions when one is unsure).
- Demonstrate motivation and ability to self-manage to bring projects to completion.
- Take initiative and demonstrate leadership.
- Exhibit strong relational skills, as well as an ability to engage students in educational opportunities.
- Collaborate and work effectively on a team.
- Be flexible with regard to specific duties and willing to assist with outside projects.
- Celebrate and welcome the diversity of views, faiths, spiritualities, race, gender, and sexual identities embodied in our community.
- Be open to learning about and working with sensitivity to diversity and privilege in order to create educational opportunities.
- Respect supervisors, peers, the office and partnership.
- Care for self and others.
- Demonstrate competence in the following computer applications including Microsoft Office – specifically Word, Excel, Access and PowerPoint – and demonstrate ability to learn My Budget (program used to track University-wide budget).
- Availability for two year commitment (upon re-evaluation at the end of the first year) would be preferred, although not required.
- Attend training day with previous Graduate Assistant in spring 2015 (Date TBD).
- Attend on-campus training days: August 17 – 18, 2015
- Attend occasional staff meetings and formation days throughout the academic year (Dates TBD)
- Engage in regular (weekly or bi-weekly) supervision with the Program Assistant.
- Provide regular feedback on job skills and performance, improvements regarding professional skills and self-care, increasing efficiency, etc.
- Update budget status report (Excel spreadsheet) at the start of each week in readiness for the professional staff meeting every Tuesday morning.
- Regular data input of all transactions into Excel sheet at least twice monthly.
- Reconciliation of Excel spreadsheet and Loyola’s online budget system (My Budget).
- Coordinate ongoing budget transactions for the office and professional staff.
- Manage monthly credit card statements, including collecting all professional staff receipts, inputting transactions into the PNC online system, and maintaining in-house records of all transactions.
- Maintain updated and comprehensive records of all Campus Ministry Budget transactions on the H-drive for staff to review.
- Establish a working relationship with campus departments (including Accounts Payable, Resource Management, Human Resources, Controller’s Office and Technology Services) to resolve budget issues and troubleshoot problem transactions.
- Reconcile and close end of Fiscal year account electronically.
- Create electronic files for the new Fiscal year.
- Self-manage workload.
- Communicate regularly with Program Assistant and staff as needed.
- Edit, copy, draft, file, and create multiple documents related to all budget processes for Campus Ministry as needed.
- Maintain effective online filing system.
- Assist with special program budget management (e.g., Immersion Programs, Retreats).
- Perform other assigned tasks as delegated, including assisting with undergraduate intern applications.
- Be willing to learn and implement a new online filing system when the University transitions to electronic files in the future.
Additional Responsibilities for Housing (5 hours per week)
St. Alphonsus Responsibilities & Residence Hall Ministry Responsibilities
- Collaborate with Student Life & Residence Hall Assistances to provide programming in the halls
- Work with University Chaplain & Campus Ministry Student Interns to plan and facilitate St. Alphonsus House Dinner Program.
- Ensure St. Alphonsus house is clean and hospitable for user groups.
The Graduate Assistant will be supervised by and accountable to the Assistant Director & University Chaplain. Input and observations may also be provided by other Campus Ministry professionals.
Program Assistant and Wedding Coordinator