Loyola University Maryland

Office of Human Resources

Federal Work-Study Job Listings

2018-2019 Academic Year

Fall 2018 Semester

 

Students may not begin working until all required employment paperwork is submitted to the human resources office, the I-9 form has been completed and the documentation has been verified. Please see the Student Employment page for the required forms and refer to the Federal Work Study Handbook for program information and student responsibilities.

For your convenience, an HR Representative will be on campus in the Humanities Building, HUM 022 from September 4th to September 14th, Monday through Friday, 9:00 am to 3:00 pm. After September 14th, you will need to take your completed paperwork to the main HR office which is located at 5000 York Road.

Note to department contacts: If there is a change in contact, position description or the position has been filled, please email Xiomara Almenas at xalmenas@loyola.edu to pull or update the listing.

Department  Position Title    Contact Description 
Academic Affairs

  Joanna Alexander/Ext. 5184 VPAA Student Employees provide support to the all members of the office of Academic Affairs. One of your primary and most important responsibility while you are here is to answer phones and greet visitors with a smile and an offer of refreshments. There will be some additional assignments which may include data entry; typing labels and envelopes; copying materials for distribution; preparing workshop packages; and doing research on the internet.
Academic Events
  Joanna Alexander/Ext. 5184 Student(s) will assist with the coordination of academic events across campus. Job requires basic office duties and data management. Student(s) will be required to assist with evening and weekend events. Strong customer service skills, problem-solving skills, and attention to detail a must.

Advancement Events and Donor Relations

 

  Shannon Pote/ Ext. 2973 The Office of Advancement Events and Donor Relations has consistent interaction with the university’s president, vice presidents, and major donors. For this reason, it is critical that the students working in this office maintain a superior level of professionalism, maturity, and commitment to customer service. The duties require attention to detail and the ability to work well under deadlines. On the flip side, our work is a great deal of fun and we enjoy a strong comradery among coworkers that is shared with our student assistants. Students will provide overall clerical support integral to the functioning of the Office of Advancement Events and Donor Relations. On the Advancement Event side, students will have the opportunity to experience the full cycle of special event management from conceptualization to post-event follow-up. Specific responsibilities will include preparing mailings, taking RSVPs, building databases, preparing nametags and other print collateral, staffing events, and guest communication. On the Donor Relations side, students will participate in both the universities gift acknowledgment and endowed fund reporting process. Specific responsibilities will include preparing mailings, managing inventory, filing, compiling reports, working with spreadsheets and databases, and communication with donors and other students. Recommended skills include familiarity with office equipment (printers, copiers, scanners), intermediate to advanced knowledge of Microsoft Office programs (Word, Excel, PowerPoint, Access), an outgoing personality, and attention to detail. Special projects from various staff members will also be assigned on an individual basis.
Advancement Services
Records Research Assistant
Elizabeth Lassiter-Sykes/ Ext. 7205 Records Research Assistant
ALANA Student Services
Student Assistant
Joseleen Gomez / Ext. 2310 Assist with the basic functions of the office (faxing, copying, etc.),Serve as the point of contact to visitors, Assist the office with programmatic tasks via preparing mailings, creating publicity, etc. Provide appropriate response or redirection to emails received via the ALANA account, Help with the maintenance of the ALANA web site, Compile data from ALANA assessment tools, Other duties as assigned
The ideal applicant will understand the mission, goals, programs & services of ALANA Services. The student will also possess computer literacy and be proficient in Microsoft Word, Excel, Power Point or other publication software. The student assistant must be a responsible individual who arrives on time, completes tasks by deadline, with little supervision and is accustomed to handling confidential information. The student assistant should provide excellent customer services on the job.
Annual Giving
Phonathon Associate
Elizabeth Rigsbee/ Ext. 5289 Phonathon Associate call alumni and parents to reconnect them with the Unviersity and solicit an annual donation.
Athletics
Athletics Video Production Assistant  Ryan Eigenbrode / Ext. 2337 Student(s) will assist Athletic Communications staff at Loyola athletics events in live video production of games. Valuable experience can be gained for those interested in digital media, video and production. Experience in Adobe Premiere Pro, After Effects, and/or Photoshop a plus. Duties at games will include camera operation, set-up and break-down of video and camera equipment, and assistance with production of game. Office work may include production of on-demand videos to be used on LoyolaGreyhounds.com and athletics’ YouTube channel, logging of video clips and assistance with other projects.
Athletics
Athletics Communications Assistant  Amanda McClure / Ext. 2777 This job will be a game-day assistant at volleyball, basketball, soccer and lacrosse events. Hours will be limited and mostly nights and weekends. The employees will provide assistance to the Athletic Communications office in compiling and providing stats to the media, coaches and team representatives in a timely manner.  
Athletics
Athletic Marketing Assistants
Melissa Hassen / Ext. 5963 Athletic Marketing is seeking individuals who are creative, self-motivated and socially outgoing to assist in the development, coordination and implementation of marketing and promotional efforts for all Loyola University Maryland intercollegiate athletic programs. Candidates should be team oriented and must be willing to work events scheduled on nights and weekends including home sporting events. Excellent oral and written communication skills are essential and knowledge of sports and an interest in the sports marketing industry are a plus. Candidate must be able to effectively interact with fans, students, staff, and coaches when necessary.

Requirements: Please describe the skills and/or experience needed to perform the job effectively, i.e., computer skills, interpersonal skills, special certifications and/or training. Ability to effectively communicate both verbally and in writing, Outgoing personality, Positive attitude and eagerness to complete the tasks necessary to reach our collective goals, Computer and desktop publishing experience preferred (Word, Excel, Photoshop), Strong desire to work with intercollegiate athletics.

Athletics Athletic Mascot
Melissa Hassen/ Ext. 5963 The Loyola mascot is an integral part of the Greyhounds Athletics experience, whether it is at a basketball game, soccer or lacrosse games or local community events, Iggy is a highly visible representative of the university and athletics. In order to attain the most professional representation of Loyola University Maryland Athletics the mascot must be someone who shares the same spirit and enthusiasm for the school as the Athletic department staff. Additionally the mascot needs to be trained to display the appropriate actions in different performance settings. The person who performs as Iggy must accept the responsibility that they are a representative of the school and athletic department, and in doing so also commits to perform as Iggy in accordance with the following responsibilities. Perform at all home games at either Reitz Arena or Ridley Athletic Complex which includes arriving an hour before each game and in the costume 30 minutes prior to game time. Perform all duties of the mascot as scripted by the Athletic Marketing Department. Meet and greet fans prior to and after the game. Perform at all necessary community and team appearances.

Requirements: Please describe the skills and/or experience needed to perform the job effectively, i.e., computer skills, interpersonal skills, special certifications and/or training. Some experience is preferred, but not required, Must be available to work flexible hours including all home games, some nights, and some weekends, Fan friendly and outgoing individual, Works well with children and others at many events, Good physical condition (athletic) and must be able to work in a costume.
Biology
Animal Care Technician
Scott Deamond/ Ext. 5486 Provide care for animals used in both research and classroom exercises according to USDA regulations. Duties include; cage changes, health monitoring, recording data and assisting faculty with research protocols. Requirements: Must be comfortable handling diverse species including rodents, insects and amphibians. Experience working with animals helpful. Biology majors preferred.
Biology
Lab Assistant II
Scott Deamond/ Ext. 5486 Lab Assistant II will be responsible for lab preparation of upper level biology courses. This work will include cell and bacterial culture, as well as quality control. Lab Assistant II will assist in the training of new employees. They will serve as primary support for departmental staff. Requirements: At least one year of lab experience . Should be proficient in general lab techniques and operation of laboratory equipment . Requires the ability to work independently. Biology majors preferred
Biology
Lab Technician
Scott Deamond/ Ext. 5486 This is an advanced technical position. Lab Technician will provide instruction , training and supervision of other work studies. They will perform advanced techniques as necessary for lab preparation. Lab Technician will operate and monitor lab equipment and alert staff to irregularities and malfunctions. Lab Technicians will assist faculty with research projects as requested. Requirements: Two years of lab experience, including bench work. Familiar with lab equipment
Biology
Office Assistant
Terri Cancila/ Ext. 5486  Updating paperwork, maintaining documents and word processing. Helping organize and maintain office common areas. Performing general office clerk duties and errands. Maintaining supply inventory. Maintaining office equipment as needed. Entering information into databases. Requirements: Familiar with clerical/office work. No experience necessary
Cataloging & Metadata
  Lorena Dion/Ext. 6814
 Reporting to Cataloging & Metadata Librarian, this position will assist the members of the full-time staff with the following responsibilities: Process new physical materials including books and media, Work on cataloging database maintenance projects, Assist with physical collections control including minor repairs and relabeling

Required Skills: Creativity, Attention to detail, Work accuracy, Organizational skills
Hours: Daytime, weekday hours
Center for the Humanities
Office Assistant
Patricia Ingram/ Ext. 2617
Copy, collate, deliver, file, organize, some answering of phone, cover office I am away, oversee computers in HU324 and supplies, run campus errands. Involves work for Center for the Humanities, Honors Program and Humanities Symposium and some additional programs as they are needed, i.e. Cardin Chair, Lecture, etc. Archive CFH materials after each meeting.
Chemistry
Chemistry Lab Assistant Heather Schmidt/ Ext. 2584
Student employees are expected to learn most of the aspects of the tasks which must be accomplished in order for the department to have a functioning laboratory program and to perform these tasks under the limited supervision of a member of the Chemistry Department. Students are expected to learn new tasks each semester such as the preparation of reagents, setting up reagents and materials, putting away materials, cleaning equipment, preparation of chemical waste for appropriate disposal, or taking inventory of chemicals and equipment. Due to the nature of the position, it is important that students be carefully trained to work safely. Requirements: Students employed in this position must have prior work experience in the Chemistry Department, and, due to the problem solving requirements, the experience should also include significant Chemistry laboratory experience. Student employees are expected to work closely with the Laboratory Manager and the faculty.
Chemistry
Chemistry Lab Assistant II   Heather Schmidt/ Ext. 2584 
Student employees are expected to understand all aspects of which must be accomplished in order for the Department to have a functioning laboratory program and can independently prepare the solutions, reagents, and set up the equipment needed for a laboratory course. Students must possess organizational abilities as well as technical skills and be able to prepare a teaching laboratory for a given Chemistry session in a timely fashion. Student employees are expected to help in the training of other employees in some of the technical processes required. Due to the nature of the position, it is important that students are carefully trained to work safely. Students will work under the limited supervision of a member of the Department. Requirements: Students employed in this position must have prior work experience in the Chemistry Department, and, due to the problem solving requirements, the experience should also include significant Chemistry laboratory experience. Student employees are expected to work closely with the Laboratory Manager and the faculty.
Client Services
Student Technician
Thomas Breiner/ Ext. 5172
(No experience required - will be trained by staff and peers ) Perform, on-site analysis, diagnosis, and resolution of computer and presentation technology problems for end-users. Document incidents that are reported and resolution details.Assist professors and students in the use of technology specific devices and software applications. Requires lifting and moving of technology equipment. A valid driver's license is a plus.
Computer Science
 
  Margaret Daley/ Ext. 2464
Tutor for CS classes as well as be available for help in office.
Dean of Education
School of Education Office Assistant
Candra Healy/ Ext. 2827
Must be proficient in Microsoft Excel and Word; have some experience working in an office environment and answering phones, light typing, filing, using document management systems for electronic and paper documents; able to manage and order office supplies, distribute/file all incoming mail, perform tasks that assist daily functions, and perform general reception duties.

Requirements: Experience in an administrative environment, organized, and a positive attitude, Strong computer skills a must with experience using Microsoft Excel and Word, Good internet skills, including use of Microsoft Outlook and group messaging, Good organizational skills and record keeping (attention to detail is critical), Good oral and written communications skills - able to compose and assemble information in proper business form with skills in light typing
Proposed Duties: Perform reception duties at the front desk (e.g. answer phone, welcome guests), Assist all faculty members (including clinical and affiliates) with routine tasks included, but not limited to copying; and scanning; PowerPoint presentations -typing, proof-reading, duplicating, and collating; and assist in obtaining copyright permissions for course and research related material, Maintain conference room and assist with meeting room set-ups; maintaining order of the room, assisting guests, and preparing meeting materials, Maintain organization of all common areas (Kitchen/Supply Room/Reception), monitor and order office supplies from Staples and other vendors – copy paper, letterhead, envelopes, Fed-Ex, etc. (verify receipts, stock items, track inventory), Filing/document management and order of electronic and paper documents, Assists in processing forms or applications; computes or verifies data, fees or payments; enters data and forwards or files paperwork, Operate and oversee office equipment such as printers, copiers, shredders, and fax machines (monitoring equipment operation) and ordering supplies, Receive, sort, and distribute all incoming mail to appropriate mail boxes, Perform tasks that assist daily functions of the office, Update and maintain department staff directory, databases, etc., Type documents, reports and correspondence (at times editing is required), Use spreadsheet software to assist with departmental budget and other reports, Other duties as assigned.
Disability Support Services Front Office Assistant & Proctor  Kathleen Bruns/ Ext. 2750 

Provide front desk coverage and clerical office support. Greet students and visitors who come by office for appointments and general questions. Answer their general questions and direct to appropriate staff as needed. Proctor exams for students registered with DSS in our testing center. Student will report directly to the Accommodations Coordinator in DSS, with oversight from the Director and Assistant Director.

Some tasks may include:
Greet students and families and direct them to appropriate staff, Proctor exams, Pick-up and deliver exams and documents around campus, Maintain a friendly, professional front office atmosphere, Provide assistance as needed with other accommodations that are identified such as scanning books, Prepare exam envelopes for student testing in DSS, Ability to work during midterms and finals.

Skills needed:
Ability to maintain confidentiality, Ability to communicate clearly (both orally and written) in a professional manner to coworkers, visitors, and to DSS students while proctoring exams, Ability to think on feet and problem solve as questions arise during proctoring, Ability to use technology effectively for research, communication, and accommodations.

Education Specialties
School of Education Office Assistant
Jennifer Lyall/Ext. 5094  Must be proficient in Microsoft Excel and Word; have some experience working in an office environment and answering phones, light typing, filing, using document management systems for electronic and paper documents; able to manage and order office supplies, distribute/file all incoming mail, perform tasks that assist daily functions, and perform general reception duties.

Requirements: Experience in an administrative environment, organized, and a positive attitude, Strong computer skills a must with experience using Microsoft Excel and Word, Good internet skills, including use of Microsoft Outlook and group messaging, Good organizational skills and record keeping (attention to detail is critical), Good oral and written communications skills - able to compose and assemble information in proper business form with skills in light typing
Proposed Duties: Perform reception duties at the front desk (e.g. answer phone, welcome guests), Assist all faculty members (including clinical and affiliates) with routine tasks included, but not limited to copying; and scanning; PowerPoint presentations -typing, proof-reading, duplicating, and collating; and assist in obtaining copyright permissions for course and research related material, Maintain conference room and assist with meeting room set-ups; maintaining order of the room, assisting guests, and preparing meeting materials, Maintain organization of all common areas (Kitchen/Supply Room/Reception), monitor and order office supplies from Staples and other vendors – copy paper, letterhead, envelopes, Fed-Ex, etc. (verify receipts, stock items, track inventory), Filing/document management and order of electronic and paper documents, Assists in processing forms or applications; computes or verifies data, fees or payments; enters data and forwards or files paperwork, Operate and oversee office equipment such as printers, copiers, shredders, and fax machines (monitoring equipment operation) and ordering supplies, Receive, sort, and distribute all incoming mail to appropriate mail boxes, Perform tasks that assist daily functions of the office, Update and maintain department staff directory, databases, etc., Type documents, reports and correspondence (at times editing is required), Use spreadsheet software to assist with departmental budget and other reports, Other duties as assigned

Engineering
  Margaret Daley/Ext. 2464
 Help in the labs and with some research with professors.
English Department
Student Office Assistant- English Dept
Lori Neikirk/Ext. 2418
Duties: Copying, scanning, collating, and posting a variety of materials for the English Dept. Delivering and retrieving items around campus, library, post office, posting signs. Data entry in Word and Excel. Possibly help maintain department's website. Taking pictures at department events. Creating bulletin boards. Other duties as assigned.
Requirements: Detail oriented; requires proofing of all work before completing projects. Willingness to take flyers to Student Activities for approval and hang them around campus. Take initiative to seek out work if none is immediately assigned. Be willing to suggest areas in which you could assist in the department. Able to use copiers, scanners, and other office equipment. Able to use or willing to learn Word, Excel, possibly Site Core. Must be punctual, courteous, and reliable. Graphic Design/PowerPoint skills to create flyers an asset. Ability to use or learn Adobe Acrobat to manipulate PDFs an asset.
Environmental Health and Safety (EHS)
Environmental Health and Safety Assistant
Dana DiGennaro/Ext. 1121
Fire Safety Inspections, First Aid Kit Inspections and Resupply, AED Inspections, Maintenance and Data Download, Filing and General Office Support, Training Recordkeeping, Participation and Support of EHS Events
Equipment Room Athletics
  Michael Blanar/ Ext. 2037
 
Equipment room daily shift coverage on main campus and Ridley Athletic Complex. Help with inventory of equipment, athletic team daily laundry, receive and track equipment room mail/packages. Game management help for all athletic team home games. Help with pre event set up, work sidelines at games,post event clean up.
      
Event Services
 
Student Events Logistics and Production
 
Michael Clark/ Ext. 2243
 Student Events Logistics and Production
Event Services
 
Student Events Box Office Assistant
 
Michael Clark/ Ext. 2243 Student Events Box Office Assistant
 
Event Services
 
Student Events Administrative Assistant
 
Michael Clark/ Ext. 2243 Student Events Administrative Assistant
Financial Aid
 
Office Assistant
 
Sana Gatenby/ Ext 2063
Office Assistant - help maintain student files, data entry, phone and email response, other duties as assigned.
 
Fine Arts
 
Arts Office Assistant
 

Emma Ditzel/ elditzel@loyola.edu

 

Arts Office Assistant
 
Fine Arts-Art History
 
Visual Resources Assistant
 
Letty Bonnell/ Ext. 2170  Scan artworks from slides & hard copy sources & add identification metadata; scan hard copy texts to PDF files; edit digital files in ResourceSpace database. Be familiar with Epson 10000XL flatbed scanner & Epson SCAN software, Adobe Photoshop CS3, & online art/art history research tools.
 
Fine Arts-Music
 
Music Office Assistant
 
Ronald Pearl/ rpearl@loyola.edu
 
Music Office Assistant
 
Fine Arts-Photography
 
Digital Lab Assistant
 
Assistant Jon Malis/ jdmalis@loyola.edu
 
Digital Lab Assistant
 
Fine Arts-Studio Arts
 
Studio Arts Assistant
 
Janet Maher/ jmaher2@loyola.edu
 
Studio Arts Assistant
 
Global Studies
 
Office Assistant
 
Mary Kate Schneider/ Ext. 6771  Office Assistant 
Greycomm/TV Studio
 
Graphic Designer
 
Herbert Dunmore/ Ext. 5119  The graphic designer will be responsible for creating documents such as flyers, programs and advertisements for web and broadcast. Position requires excellent design skills, imagination, creativity, time management and the ability to work independently on projects.
Time management and good communication skills are a must. Working knowledge of Adobe Photoshop, Illustrator, Indesign required.
Greycomm/TV Studio
 
Photographer/Videographer
 
Herbert Dunmore/ Ext. 5119   The videographer will assist in the gathering of still and motion images for creative and documentary video. Ideally the applicant is familiar with cameras and has video samples that illustrate their skill level. DSLR cinematography experience is a bonus.
Greycomm/TV Studio
 
Video Editor
 
Herbert Dunmore/ Ext. 5119   The video editor has experience creating video content is suitable for broadcasting on campus cable and social media. Ideally applicants will have previous experience through high school or college video class. Knowledge of Adobe Premiere or Final Cut Pro X preferred.
Greycomm/TV Studio
 
Office Assistant
 
Herbert Dunmore/ Ext. 5119   Position includes filing, sorting, maintaining records, researching information, scheduling assistance, running errands, and answering phones. Knowledge of Microsoft Excel, Adobe Indesign required.
Greycomm/TV Studio
 
Training Manager
 
Herbert Dunmore/ Ext. 5119   The training manager assists in the supervision of training classes and seminars provided at Greycomm. They would identify and assess future and current training needs through consultation with colleagues. The manager is expected to have strong writing and record keeping ability. Must have leadership skills with ability to plan, multi-task and manage time effectively.
Greycomm/TV Studio
 
Promotions Assistant
 
Herbert Dunmore/ Ext. 5119   The Promotions Assistant is responsible for the planning and on-site coordination of online and promotional events held by Greycomm. The position requires familiarity with and passion for promotions and social media. Qualified candidates must be outgoing and enthusiastic, reliable, and pro-active with strong communication skills.  
Greycomm/TV Studio
Web Developer
 
Herbert Dunmore/ Ext. 5119   The web developer will assist in the development and maintenance of website and mobile apps.
Knowledge of HTML/CSS is required. Knowledge of Javascript programming is a plus.
Julio Fine Arts Gallery
 
Gallery Assistant
 
Megan Rook-Koepsel Parker/ mrook-koepsel@loyola.edu             Gallery Assistant
Language Learning Center
 
Language Lab Supervisor
 
Patrick Brugh/ Ext. 2670  Schedules lab work-study coverage of the LLC, controls master schedule in coordination with director, assists in hiring and training of lab assistants, creates protocols for task completion, scheduling communication, coverage, calendar maintenance, website and social media updates. Completes tasks for faculty and student groups in MLL, maintains technology and lab equipment, schedules events and classes, completes scanning, copying, and distribution of flyers, arranges for screenings of films in the LLC, assists students and faculty with technology needs and troubleshooting, assists with translation services, assists with video and film production and multimedia duplication, films classes and lectures, sets up and breaks down LLC rooms for events, maintains cultural events calendar, assists with social media presences, studies and executes student programming opportunities, contributes to intellectual life of the department.
Language Learning Center
 
Language Lab Assistant
 
Patrick Brugh/ Ext. 2670   Completes tasks for faculty and student groups in MLL, maintains technology and lab equipment, schedules events and classes, completes scanning, copying, and distribution of flyers, arranges for screenings of films in the LLC, assists students and faculty with technology needs and troubleshooting, assists with translation services, assists with video and film production and multimedia duplication, films classes and lectures, sets up and breaks down LLC rooms for events, maintains cultural events calendar, assists with social media presences, studies and executes student programming opportunities, contributes to intellectual life of the department.
Library
 
 Student Assistants Lorena Dion/ Ext. 6814

Reporting to the Access Services Supervisors and the Access Services Librarian, this position will assist the members of the full-time staff with the following responsibilities.

Handle Help Desk duties for books, media, and answer general research questions on the phone, and via online chat, Questions, Use ALEPH software, Shelve books, media, and periodicals, Assist with shifting/weeding projects, Troubleshoot printing technology issues, Assist patrons and library staff with library room reservations, Participate in the maintenance of research guides and other library help resources
Required Skills, Customer service-oriented, Communication skills, Organizational skills,  Detailed Oriented, Willingness to learn new skills, Ability to work independently or collaboratively

Help Desk Hours: Weekday, evening, and weekend hours

Library - Acquisitions
 
  Lorena Dion/ Ext. 6814   Reporting to the Acquisitions Resource Management Librarian, this position will assist the members of the full-time staff with the following responsibilities., Check in and distributing periodical issues, Maintain order in periodical stacks, Perform data entry, Scan documents, Troubleshoot links to electronic resources, Check in books and media, Assist with bindery shipments, Assist with departmental projects. Required Skills: Attention to detail, Work Accuracy 
Library - Archives
 
  Lorena Dion/ Ext. 6814   Reporting to the Head of Archives & Special Collections, this position will assist the members of the full-time staff with the following responsibilities. Process archival material and other special collections, Works on database projects, Assist with exhibits
Required Skills: Creativity, Attention to detail, Organizational skills
Hours: Weekday hours. 
Library - Electronic Resources
 
  Lorena Dion/ Ext. 6814   Reporting to the Electronic Resources Librarian, this position will assist the members of the full-time staff with the following responsibilities: Support project work that ensures accurate access to electronic resources at LNDL. Assist in troubleshooting access issues for electronic resources. Gathering and analyzing usage data. Additional project work support as needed.
Required Skills: Accuracy and strong work ethic. Attention to detail. Organizational skills. Interest in technology.
Hours: Weekday hours. 
Library - ILL
  Lorena Dion/ Ext. 6814   This position will assist the members of the full-time staff with the following responsibilities. Learn ILLiad and RapidILL software to facilitate lending books and journal articles, Handle incoming and outgoing ILL mail, Scan articles, Pull ILL requests from shelves
Required Skills: Attention to detail, Work accuracy, Organizational skills
Hours: Weekday hours. 
Library - Technology
 
  Lorena Dion/ Ext. 6814 Reporting to the Technology Librarian, this position will assist the members of the full-time staff with the following responsibilities: Assist with technology maintenance (public computers, makerspace), Review and update web links, Work on digitization projects and closed captioning of videos

Required Skills: Interest in working with technology, Willingness to learn new skills, Basic computer and tech skills, Attention to detail, Ability to lift 30 lbs with or without accommodation
Hours: Weekday hours.
Loyola Clinical Centers
 
Student Office Assistant
 
Karen Parrish/ Ext. 1228 Answer telephones; greet and check-in clients; accept payment for services; copying; basic typing and data entry (MS word, Excel); maintaining files (filing and shredding); sorting and storing procured office equipment. Reports to the Program Assistant who reports to the Executive Director.
Marketing
Student Office Assistant
 
Debra Helstowski/ Ext. 2357  Student Office Assistant
 
Marketing & Communications
 
Marketing Assistant
 
Angela Martin/ Ext. 5025  The Marketing Assistant will be a member of the Loyola MarComm Pound, a group of creative, driven, and enthusiastic students who work with the Office of Marketing and Communications on a variety of initiatives for the university. The Marketing Assistant will support a wide variety of projects and initiatives.
Duties include but are not limited to: Support the marketing and communication needs for undergraduate and graduate admission, academic affairs, advancement, and other initiatives of the office of marketing and communications, Conduct research on a variety of projects, Staff tables at events, Assist videographer and photographers with recruiting students and faculty for video and photo shoots
This role is ideal for a student of any major who is looking to add marketing, communications, or public relations experience to a résumé, explore marketing as a potential major or career, or get involved and build his or her network at Loyola through interaction with other students and members of the Loyola and Baltimore communities. 
Mathematics & Statistics
 
Student Office Assistant
 
Sandra Dargakis/ Ext. 2328  Must commit to a pre-determined weekly work schedule. Dependable, detail oriented and able to follow directions. Will run errands, maintain copier paper supply, gather data when requested, and perform other tasks as assigned. Able to be pleasant when interacting with faculty and students.  
Messina
 
Office Assistant/Events Student Assistant
 
Teresa Heath/ Ext. 1190   Responsible for recording attendance at Messina events, including on-campus lectures and off-campus shuttle trips, represent Messina to the Loyola and outside community, greet visitors to Messina/Dean's office and offer assistance, compile data from events and record in a spreadsheet for reporting at the end of the year, assist in marketing on campus events and the Messina program as a whole, other projects as needed.
Messina
 
Messina Creative Assistant
 
Teresa Heath/ Ext. 1190  Creating branding materials for Messina office, working with campus partners to gather event information and creating marketing materials for programs and events throughout the year, creating a social media plan and managing social media accounts, writing for Messina's blog, representing Messina at Admission Open Houses, and so much more! These positions are vital to our office functioning and for promoting Messina to prospective students and their families.
Military Science
 
Office Assistant
 
Joe Mucci/ Ext. 5179  The student will primarily assist the Scholarship and Enrollment Officer with miscellaneous office related functions.  
Alumni Engagement Alumni Engagement Work Study   Carlie Liposchak Dua/ Ext. 5432  and
Jackie Bowes/ Ext. 2284
 
The student works directly with the Alumni Engagement staff but interacts with the university staff, faculty, students, and alumni.
Duties: Provide phone coverage on an as needed basis during the house operational hours, Greet guests to the alumni house, Assist the staff with the day to day operation of the department, Research alumni information, Data entry, Generate mail merges, produce and stuff event name badges, Onsite event assistance, The student may be asked to work an occasional evening or weekend assisting with event registrations.
Day to day work is performed with general instruction, however independence and initiative is required.
Office of Diversity
 
  Joanna Alexander/ Ext. 5184 
VPAA Student Employees provide support to the all members of the office of Academic Affairs. One of your primary and most important responsibility while you are here is to answer phones and greet visitors with a smile and an offer of refreshments. There will be some additional assignments which may include data entry; typing labels and envelopes; copying materials for distribution; preparing workshop packages; and doing research on the internet.  
Office of Institutional Research
 
Research Assistant
 
Dana Kaminski/ Ext. 2976  Research Assistant, these students will directly support the Program Assistant in the Office of Institutional Research. The student will be a responsible for data entry, data research request, including web searches. These students will also be responsible for answering the phones. We are looking for students who are very detail oriented, with a professional attitude and attire. We need a reliable students who have excellent working knowledge of the Microsoft Office Suite, specially Excel, Word and Power Point. Confidentiality is a requirement  
Office of International Programs
 
  Tremaynne Parham/ Ext. 2910  Be warm and professional: greet and assist incoming guests to our office, process phone calls (incoming and outgoing), Create, update, post and distribute signs/ handouts/ flyers for various office functions, Assist OIP in organizing, setting up, and breaking down our various sessions, Email, as needed, various correspondence to our partners abroad, students, and student groups, Assist Office staff in processing administrative tasks, Process incoming study abroad applications; create corresponding folders and labels for individual programs, Assist in scheduling appointments for program directors, Gathering materials for and assembly of, various information packets for OIP’s orientations, workshops and packets, Update electronic spreadsheets; make needed copies of various documentation, Process documents / materials for office mailings, Assist in gathering, updating, and disseminating statistical data for our office and various departments on campus, Update and maintain display cases in Maryland Hall, Monitor various event RSVP’s, Assist in collecting and organizing supplies (and supply room) for our international students, Assist OIP with various logistical/administrative aspects of Office-sponsored activities
Skills/experience required: Retail and office experience is a plus, Customer Service experience is a plus, Demonstrated proficiency with Microsoft Office Suite, Demonstrated ability to keep track of and complete multiple assignments
As a member of the Office of International Programs and a student at Loyola University Maryland, you will be expected to conduct yourself in a manner befitting this standing. 
Office of International Student Services
 
  Sunanda Bhatia/ Ext. 5245 
The OISS work-study position will provide front desk coverage and clerical office support for the Office of International Student Services. OISS work-study will greet and assist students and visitors to the office (phone calls, walk ins, scheduling appointments), update handouts and brochures, perform general office tasks (filing, data entry, shredding, photocopying), create flyers, assist with reports and data research, edit documents and PowerPoints, handle confidential immigration paperwork, create and maintain files and spreadsheets, collect and assist with incoming student applications, draft/send emails for the Office, help plan logistics of Office-sponsored activities and events, collect and organize supplies in storage supply room.

Requirements: Good verbal and written communication skills; Warm and friendly demeanor; Positive and respectful attitude; Must have strong attention to detail; Strong computer skills a must with experience using Microsoft Excel, Word, PowerPoint, and Outlook, as well as good research skills; Good organization skills; Punctual and reliable; Flexible and resourceful; Ability to maintain confidentiality is a requirement.
Office of Research and Sponsored Programs
 
  Jill Hanson/ Ext. 2188  The work study student will provide clerical support to the Office of Research and Sponsored Programs. The tasks will vary day by day and semester to semester. Some tasks may include: updating databases through Microsoft Access; creating and running database reports; conducting funding searches for faculty and administrator research; maintaining, updating, and developing the office website; writing faculty research announcements; tracking and updating protocol reviews for the Institutional Review Board; and completing other administrative tasks like filing, copying, and scanning.
Office of Student Engagement
 Creative Assistant/Office Assistant Beth Foster/ Ext. 2032
This position serves a dual role, working on both creative projects and office tasks. Creatively, the student will work collaboratively with professional staff to design posters and flyers to promote programs and events offered by the Office of Student Engagement, as well as coordinate social media campaigns to publicize those programs and events. Therefore, applicants must be comfortable working on a Mac computer and be well-versed in Adobe Illustrator/InDesign. Familiarity with Photoshop is a plus, as well as with a video program such as Premier Pro or iMovie (not required). Applicants should also have an interest in social media marketing and be familiar with Instagram, Facebook and Twitter. Office duties include hanging posters; maintaining participation spreadsheets; making deliveries to campus offices; preparing event materials such as folders and name tags; and providing front desk coverage to include answering the phone.
Office of Technology Support
 
  Charles Kumlehn/ Ext. 5468  Responsible for handling level 1 service requests via phone, email, and walk-in. Responsible for assisting faculty, staff, and students with technology issues. Training will be provided and students of all majors are encouraged to apply.  
Philosophy
 
Office Assistant
 
Lisa M. Flaherty/ Ext. 2010   Student Office Assistants will assist with photocopying, scanning, event planning, computer software updates and providing assistance to thirty faculty members in Philosophy.
Political Science
 
Office Assistant
Phyllis Krivak/ Ext. 2742  Good computer skills, library knowledge, photocopy, run errands, post bulletins, distribute mail, etc.  
Pre-Health Programs
 
  Maiju Lehmijoki-Gardner/ Ext. 2218  Pre-Health office supports the success of over 500 students interested in a career in health care. You will be working in a results driven and fast-forward moving environment with responsibilities on program operations, communication, and data entry.  
Psychology Department
 
  Phyllis Grupp/ Ext. 2306  The Psychology Department consists of over "57" professors to include Faculty, Affiliate and part time professors. This Fall the department will be adding 2-3 MORE professors. Also, the Department consists of Undergrad and Graduate students to include Masters and Psy.D programs. Needless to say, the work-study will need to be able to deal with all kinds of personalities, as well as being multi-tasked. Everyday is different…we have classes all day and evening and because of the different programs and the diversity of the professors and staff, and what their needs are, the work-study needs to be a flexible and have a willing spirit. They need to be able to use the photo copier, sit at the receptionist desk (with a pleasant attitude), make runs all over campus, the library, records, etc., look up research articles for professors, at the library, do campus tours, help set up for various program events, post office errands, central duplicating errands, lift paper boxes, do the daily mail, type, shred papers and have strong “confidential” ethics and a willing spirit to do the work that needs to be done on a daily basis. Requirements for the Work-Study student are they need computer skills, interpersonal skills, know how to use the copier, printer and answer the phone with a pleasant, helping and respectful attitude, be able to transfer calls, work the video equipment, file, shred, fill out forms, keep track of their own work hours by logging in and out on a daily basis and be a responsible and thoughtful employee of the department. Most of all they need to be able to do many different tasks with a wonderful, pleasant and helping attitude.
Recreational Sports
 
  Bryan Haunert/ Ext. 5131  Provide assistance to facility and program participants in your specific area of responsibility. Promote departmental facilities, programs and services in a positive and educated manner. Respond to participants inquiries or complaints with a high level of courtesy and professionalism. Maintain a positive image by demonstrating strong interpersonal skills, a keen sense of professionalism both in attitude and appearance and maintaining cleanliness and organization in your area of work. Maintain proper certifications (if required) related to your area of responsibility. Understand and adhere to Recreational Sports policies and procedures. Be knowledgeable and able to activate the emergency action plan as identified by the Department of Recreational Sports. Attend staff meetings and training's relative to departmental and area specific responsibilities. 
Center for Innovation & Entrepreneurship Department Idea Space Ambassadors  Wendy Bolger/ Ext. 2886

Outreach to at the Idea Space:
Faculty (to bring their students and utilize the space during class time, encourage the students to attend the events, maybe offer extra credit or something), Students (make it a place on campus where students want to come in order to be more innovative and creative. Also hosting events that students are interested in so they will come to the space and want to return there), Alumni (invite them back to speak about what they have done since graduating from Loyola, offer some insight and advice to students looking to follow a similar career path), Speakers (anyone who can offer insight and advice to students, faculty and staff members).

Share the vision of the Idea Space:

The vision for the Idea Space is a space where every member of the Loyola community can come to develop their ideas and exercise their skills in creativity, innovation and entrepreneurship. It is ideation lab + training ground.
Mission of the Idea Space- The mission of the Idea Space is to facilitate innovation and entrepreneurship at Loyola University Maryland by nurturing creativity and curiosity creating a space for experimentation promoting interdisciplinary collaboration providing mentoring, tools and resources engaging community members to share expertise.

Point out the Maker Space, explain all the new items that are in that space such as the 3D printer and the video camera.
Explain how it’s sometimes structured and sometimes it’s unstructured
Explain how it’s a different environment than working in the office, but the work is just as important
Answer any questions that visitors may have after hearing all of this information can work together.

Sellinger School Dean
 
Office Assistant - Sellinger School Dean
 
Kirsten Lichtner/ Ext. 2301  Duties include but are not limited to: answering phones, maintaining databases, internet research and special projects, other duties as assigned. Must have excellent communication skills. Must have experience using all Microsoft Office applications - especially Word, Excel and PowerPoint. 
Sociology
 
Office Assistant
 
Phyllis Krivak/ Ext. 2742  Good computer skills, library knowledge, photocopy, run errands, post bulletins, distribute mail, etc.  
Speech-Language-Hearing Sciences
 
Student office assistant
 
Brandon Haight/ Ext. 5317 This position requires that students assist the department administration in completing projects and activities for faculty in the department of Speech-Language-Hearing sciences.
Student Development
 
Office Assistant
Yolanda Veale/ Ext. 5171 Answer phones and direct callers to the appropriate people, Help staff the outer office and greet visitors, Complete special projects (compiling information, posting information, preparing for events), Copy and scan information, Deliver items to other offices.
Student Health Services
  Linda Januszkiewicz/ Ext. 2515  General office support - word processing, keep stats on survey projects and questionnaires; mailings, copying, errands, peer education programs. Must be dependable, mature and discrete. 
Student-Athlete Support Services
 
Student office assistant
Andrea Hoffman/ Ext. 5960  Student office assistant; duties include but are not limited to: greeting visitors and guests to our space and directing them to the appropriate office, filing, making copies, delivering mail, data entry, assisting in the creation of progress reports, etc.  
Sustainability / Facilities
 
Loyola Recycles Coordinator  Taylor Casalena/ Ext. 2421 
Assists sustainability coordinator with recycling education, outreach and engagement for faculty, staff and students.
Responsibilities: Perform recycling outreach and tabling, Develop educational materials and social media posts, Respond to recycling questions and help coordinate special recycling requests, Help coordinate the annual student move out donation drive (Good Stuff Campaign)
Requirements: Good verbal and written communication skills, Promptness and reliability, Flexibility and resourcefulness, Interest in sustainability and campus recycling
Program details can be found at loyola.edu/recycle
Sustainability / Facilities   Green Office Program Coordinator    Taylor Casalena/ Ext. 2421 Assists the sustainability coordinator with the implementation of the Green Office Program.
Responsibilities: Perform outreach and tabling, Respond to requests for program information, Develop educational materials and social media posts, Help guide offices through the orientation and certification process Requirements: Good verbal and written communication skills, Promptness and reliability, Flexibility and resourcefulness, Interest in sustainability
Program details can be found at loyola.edu/greenoffice
Teacher Education
School of Education Office Assistant
 
Michele Herget/ Ext. 5310
Must be proficient in Microsoft Excel and Word; have some experience working in an office environment and answering phones, light typing, filing, using document management systems for electronic and paper documents; able to manage and order office supplies, distribute/file all incoming mail, perform tasks that assist daily functions, and perform general reception duties.

Requirements: Experience in an administrative environment, organized, and a positive attitude, Strong computer skills a must with experience using Microsoft Excel and Word, Good internet skills, including use of Microsoft Outlook and group messaging, Good organizational skills and record keeping (attention to detail is critical), Good oral and written communications skills - able to compose and assemble information in proper business form with skills in light typing
Proposed Duties: Perform reception duties at the front desk (e.g. answer phone, welcome guests), Assist all faculty members (including clinical and affiliates) with routine tasks included, but not limited to copying; and scanning; PowerPoint presentations -typing, proof-reading, duplicating, and collating; and assist in obtaining copyright permissions for course and research related material, Maintain conference room and assist with meeting room set-ups; maintaining order of the room, assisting guests, and preparing meeting materials, Maintain organization of all common areas (Kitchen/Supply Room/Reception), monitor and order office supplies from Staples and other vendors – copy paper, letterhead, envelopes, Fed-Ex, etc. (verify receipts, stock items, track inventory), Filing/document management and order of electronic and paper documents, Assists in processing forms or applications; computes or verifies data, fees or payments; enters data and forwards or files paperwork, Operate and oversee office equipment such as printers, copiers, shredders, and fax machines (monitoring equipment operation) and ordering supplies, Receive, sort, and distribute all incoming mail to appropriate mail boxes, Perform tasks that assist daily functions of the office, Update and maintain department staff directory, databases, etc., Type documents, reports and correspondence (at times editing is required), Use spreadsheet software to assist with departmental budget and other reports, Other duties as assigned.
Technology Services - IT Financials & Procurement
 
  Anthony Forte/ Ext. 2128
Student will work in our receiving room. Duties include signing packages in and out, recording asset information, testing returned equipment, wiping data from retired machines, and assisting with our surplus auctions.  
Technology Services - Security Advisory & Compliance
Jr. Security Analyst
 
Patricia Malek/ Ext. 5533  The Jr. Security Analyst will be assisting the Security Analyst in investigating computer incidents. The person will be researching security vulnerabilities and reviewing security alerts and remediation of those alerts.
The Study
 
Front desk assistant (DA)
Tracy Gore/  tcgore@loyola.edu The Study is a busy and dynamic learning center located on the 3rd floor of Jenkins Hall. The DAs play a huge role in making the front desk operations run smoothly. Their main role is to help the graduate assistants at the Study’s busy front desk.
Main responsibilities include: Swiping student identification cards through a card reader as students enter/exit the Study, Answering the phone, Greeting students, faculty, staff, parents, and other members of the Loyola Community as they enter the space, Answering questions about the Study and the services offered, Administrative tasks such as photocopying and filing, Other duties as assigned. 
The Study
 
Office Assistant
 
Tracy Gore/  tcgore@loyola.edu   The Study is a busy and dynamic learning center located on the 3rd floor of Jenkins Hall. We have around 150 student employees each semester. We would like a student worker to help with the administrative and manual data collection components of the Study’s payroll process and of the tutoring program.
Primary responsibilities: Help the Assistant Director with administrative tasks related to the tutoring program. Specific duties would include:
Assisting with payroll data—checking the hours students entered in Time Clock Plus against our tutor scheduling system, Annual report data collection, Data entry, Record keeping and filing, Other duties as assigned.

Theatre
 
Theatre Production Assistant
 
Rob Siler/ Ext. 2809  Theatre Production Assistant
Theology
 
Student Office Assistant
 
Bess Garrett/ Ext. 2219  Provide general office support. Main duties will include scanning, photocopying, collating, and filing. Students will also run various errands on campus including posting flyers as well as delivery to and pick-ups from the library, the post office, printing services, and the office of Student Activities. Students may assist with department events, including designing posters and flyers. Graphic design skills, particularly with Adobe Acrobat, would be helpful. Student must be dependable and willing to pay attention to details.
Undergraduate Admission   Greyhound Ambassador Charlie Hiebler/ chiebler@loyola.edu  Greyhound Ambassadors are a dynamic team on student leaders dedicated to enhancing the visit experience for prospective students, guests, current students and alumni. They serve as the face of Loyola by representing the Office of Undergraduate Admission and are the primary example of what it means to be a Loyola student. They strive to maintain the integrity of the University and work to create lasting impressions of life on the Evergreen Campus. Greyhound Ambassadors are passionate, committed, dedicated students that truly love Loyola and are able to express that to others. 
WLOY Loyola Radio   Digital Media Content Developer   John Devecka/ Ext. 5349 The Digital Media Content Developer is responsible for the development, maintenance and growth of WLOY’s various content sites and social media in direct support of the Public Relations Director. This includes the WLOY website, social media, and the Channel 111 visual presentation. This will entail regular availability at various locations in response to events and various station programs. The various Board officers will be providing specific content to the DMCDs as well for regular updates of the sites. Strong writing skills, visual skills, and an understanding of business social media marketing, SEO and data are a plus.
WLOY Loyola Radio Technology Assistant   John Devecka/ Ext. 5349  The Technology Manager will have responsibility for the support, development and growth of the computer-based infrastructure at WLOY and its external components. This will predominantly entail supervision of streaming systems, servers and web sites. A strong background in servers is critical, as is a general knowledge of both Mac OSX and Windows is necessary. PHP, CSS and general web coding skills are a plus. The station operates OSX desktops, OSX servers and Windows desktops. This position may require the ability to provide on demand support for mission critical devices. 
WLOY Loyola Radio Documentary Archivist   John Devecka/ Ext. 5349   This position entails documenting WLOY events and projects using the station DSLR and other equipment, archiving the best images, audio and video and preparing files for the PR team as needed. The candidate should have experience with photography, and ideally some audio and video recording. The Archivist attends all WLOY events, as well as community projects in order to fully document them, as well as reviewing and editing historical images. The ability to quickly edit photos with PhotoShop, Lightbox or other tools is a plus.
WLOY Loyola Radio   Production Assistant John Devecka/ Ext. 5349  The Production Assistant is responsible for making all the little things happen. From recording and editing underwriting to generating Public Service Announcements to daily news announcements to band interviews and more. This position will entail training on the industry standard editing software ProTools and will provide a very strong background for anyone interested in audio production. It will, however, be very time critical and demanding of high quality results. The ideal candidate will have some recording or audio experience and a passion to try new things. Adobe Audition, Garage Band, Logic or similar software experience is a plus but not a requirement. 
WLOY Loyola Radio   Music Librarian   John Devecka/ Ext. 5349 The Music Librarian is responsible for maintaining WLOY’s archive of more than 20,000 pieces of recorded material, including database development and management. Music listening and rating will be required, as well as management of the station’s older catalog. The Librarian(s) report to the Music Director and may be required to shift focus as needed by the MD. A secondary project is the digitization of nearly 12,000 pieces of vinyl and their conversion to automation files. Consistent and reliable attention to detail is a must. A diverse knowledge of music is important, but an open mind and desire to learn more musical styles and bands is critical. This entry level position also allows for a cross-operation experience and movement into greater responsibility throughout the station.  
Women's Center
 
  Melissa Lees/ Ext. 6769
General office work: copying, answering phones, filing, mailings, running errands, data entry. Help Director with programming, setting up for events. Serve as contact person for students. Organize student-centered events and participate in those events. Create and hang flyers and advertisements for Women's Center events.Preferred Skills: Knowledge of Microsoft suite. Web and poster design. Interest in women's issues. Friendly demeanor, good attitude. Possible availability during late afternoons and early evenings (generally till 7p.m. sometimes longer)
Writing Center
 
Desk Attendant
Craig Medvecky/ Ext. 5380  The Writing Center is open 9:30 am to 9:00 pm Monday through Friday. Desk attendants should be available to work at least 10 hours per week. Individual schedules will be determined after hiring.
Writing Department
  Jackie Burgee/ Ext. 2228
 
Work study students will need to support the Writing Department. Students will be required to: Take and distribute messages. Copy and scan documents and books. Filing. Prepare packets for events and workshops. Assist with office mailings. Get events posters approved and distribute them. Will need to run errands for the office (go to post office, library, and other offices/buildings on campus). Supportive and flexible. Dependable, detail-oriented and capable of following directions. Adaptable to various personalities.