Advancement Services
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Records Research Assistant
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Elizabeth Lassiter-Sykes/ Ext. 7205 |
Records Research Assistant
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| Academic Affairs |
Student Assistant |
Joanna Alexander/ jalexander@loyola.edu
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VPAA Student Employees provide support to the all members of the office of Academic Affairs. One of your primary and most important responsibility while you are here is to answer phones and greet visitors with a smile and an offer of refreshments. There will be some additional assignments which may include data entry; typing labels and envelopes; copying materials for distribution; preparing workshop packages; and doing research on the internet. |
Annual Giving
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Phonathon Associate
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Elizabeth Rigsbee/ Ext. 5289 |
Phonathon Associate call alumni and parents to reconnect them with the University and solicit an annual donation.
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Athletics
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Athletics Video Production Assistant |
Ryan Eigenbrode / Ext. 2337 |
Student(s) will assist Athletic Communications staff at Loyola athletics events in live video production of games. Valuable experience can be gained for those interested in digital media, video and production. Experience in Adobe Premiere Pro, After Effects, and/or Photoshop a plus. Duties at games will include camera operation, set-up and break-down of video and camera equipment, and assistance with production of game. Office work may include production of on-demand videos to be used on LoyolaGreyhounds.com and athletics’ YouTube channel, logging of video clips and assistance with other projects.
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Athletics
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Athletics Communications Assistant |
Amanda McClure / Ext. 2777 |
This job will be a game-day assistant at volleyball, basketball, soccer and lacrosse events. Hours will be limited and mostly nights and weekends. The employees will provide assistance to the Athletic Communications office in compiling and providing stats to the media, coaches and team representatives in a timely manner.
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| Business and Finance |
Work Study Office Assistant |
Mary Harris/ Ext. 2345
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Office Assistant General Description
Reporting to the Executive Assistant, the Office Assistant would assist in day to day administrative tasks surrounding Project Management, Risk Management, Dining Services, the Bookstore and Contract Management. Duties include data entry, filing, phone support, and other office related tasks.
Requisite Skills and Responsibilities:
- Strong customer service/communications skills.
- Proficiency in MS Word, Excel, and internet.
- Detail-oriented.
- Able to handle multiple tasks simultaneously.
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Cataloging & Metadata
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Lorena Dion/Ext. 6814 or ldion@loyola.edu
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Reporting to Cataloging & Metadata Librarian, this position will assist the members of the full-time staff with the following responsibilities: Process new physical materials including books and media, Work on cataloging database maintenance projects, Assist with physical collections control including minor repairs and relabeling
Required Skills: Creativity, Attention to detail, Work accuracy, Organizational skills
Hours: Daytime, weekday hours
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| Department of Communication |
Office Assistant |
Shelby Ehret/
Slehret@loyola.edu
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Student(s) will assist Communication Department staff in completing administrative duties and will report to the Program Assistant. We are looking for a student that is proficient in Adobe Suites and feels comfortable answering general questions. The job also asks that assistants be available to work our annual banquet and Caulfield lecture. We are looking for someone to collaborate with and help keep our department running smoothly. Hours can vary depending on the student schedule. |
| Counseling Center |
Marketing and Diversity Inclusion Office Assistant |
Becky Cassell/ Ext. 2273 or bjcassell@loyola.edu
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1. Collaborate with the Public Health Team Initiatives throughout the semester. Specifically, helping to develop ideas, create posters and other marketing materials. This will necessitate the proficient use of media design software, such as Adobe Photoshop. Candidate should have a background in art (i.e. graphic design, photography, etc.). This position is an opportunity to build your experience and expand your portfolio.
2. Ongoing assistance in updating our web pages (www.loyola.edu/counselingcenter) and our Facebook page.
3. Procure books/articles/tapes/films from LND library. Assist in some library and online research for workshops/training programs and clinical resources. Candidate should be familiar with how to search the LND library database via their website.
4. Assist in distributing information and survey materials to students; posting signs on campus.
5. Run errands as assigned (familiarity with campus a plus).
6. Assist in design of materials for workshops/groups.
7. General office duties as assigned; e.g., data entry, make copies of office materials/forms on scanner/copier.
8. Must be dependable, conscientious, and eager to take initiative.
9. Some experience with Microsoft Publisher and Adobe Photoshop is a must.
10. Strong experience in marketing, design and/or diversity initiatives a plus.
* Counseling Center necessarily handles confidential information. Work study student is not allowed to answer phones or have access to confidential material; i.e., client files, appointment schedules. Client confidentiality must be protected.
Position is limited to 10-15 hours per week. A schedule will be assigned at the beginning of the semester, based on student’s class schedule and office needs. Students are paid biweekly by direct deposit to checking or savings account.
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Client Services
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Student Technician
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Thomas Breiner/ Ext. 5172
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(No experience required - will be trained by staff and peers ) Perform, on-site analysis, diagnosis, and resolution of computer and presentation technology problems for end-users. Document incidents that are reported and resolution details.Assist professors and students in the use of technology specific devices and software applications. Requires lifting and moving of technology equipment. A valid driver's license is a plus.
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| CCSJ |
Service Program Assistant |
Jean Anne Walsh/ jawalsh@loyola.edu |
The Service Program Assistant works with our student Service Coordinators either at a community service site or on campus with logistics related to service. This position can be held for one semester or the whole academic year. The pay rate for this position is $10.10 per hour.
Responsibilities include (but not limited to):
• Serve as a point person/support for other Loyola volunteers at a community service site.
• Provide site-related feedback to the CCSJ Service Coordinator.
• Drive volunteers to the service site. (Must be MotorPool Certified) This is not mandatory for all sites.
• Assist with planning and facilitating activities if requested by the Service Coordinator.
• Attend check-in and reflection meetings with the CCSJ Service Coordinator.
• Complete a self-performance evaluation each semester.
Qualifications:
• Reliability and commitment to community engagement.
• Open-minded attitude.
• Respect for the backgrounds and experience of a diverse group of people.
• Strong communication, organization, and collaboration skills.
• Motor pool certification not required but highly desirable.
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Education Specialties
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School of Education Office Assistant
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Jennifer Lyall/Ext. 5094 |
Must be proficient in Microsoft Excel and Word; have some experience working in an office environment and answering phones, light typing, filing, using document management systems for electronic and paper documents; able to manage and order office supplies, distribute/file all incoming mail, perform tasks that assist daily functions, and perform general reception duties.
Requirements: Experience in an administrative environment, organized, and a positive attitude, Strong computer skills a must with experience using Microsoft Excel and Word, Good internet skills, including use of Microsoft Outlook and group messaging, Good organizational skills and record keeping (attention to detail is critical), Good oral and written communications skills - able to compose and assemble information in proper business form with skills in light typing
Proposed Duties: Perform reception duties at the front desk (e.g. answer phone, welcome guests), Assist all faculty members (including clinical and affiliates) with routine tasks included, but not limited to copying; and scanning; PowerPoint presentations -typing, proof-reading, duplicating, and collating; and assist in obtaining copyright permissions for course and research related material, Maintain conference room and assist with meeting room set-ups; maintaining order of the room, assisting guests, and preparing meeting materials, Maintain organization of all common areas (Kitchen/Supply Room/Reception), monitor and order office supplies from Staples and other vendors – copy paper, letterhead, envelopes, Fed-Ex, etc. (verify receipts, stock items, track inventory), Filing/document management and order of electronic and paper documents, Assists in processing forms or applications; computes or verifies data, fees or payments; enters data and forwards or files paperwork, Operate and oversee office equipment such as printers, copiers, shredders, and fax machines (monitoring equipment operation) and ordering supplies, Receive, sort, and distribute all incoming mail to appropriate mail boxes, Perform tasks that assist daily functions of the office, Update and maintain department staff directory, databases, etc., Type documents, reports and correspondence (at times editing is required), Use spreadsheet software to assist with departmental budget and other reports, Other duties as assigned
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Equipment Room Athletics
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Michael Blanar/ Ext. 2037
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Equipment room daily shift coverage on main campus and Ridley Athletic Complex. Help with inventory of equipment, athletic team daily laundry, receive and track equipment room mail/packages. Game management help for all athletic team home games. Help with pre event set up, work sidelines at games,post event clean up.
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| Finance |
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Pearl Crowley /Ext. 2818 |
We are looking for student employee(s) with experience in an administrative environment to provide support to members of the Finance Department.
Requirements: Positive attitude. Strong computer skills a must with experience using Microsoft Office, including use of Microsoft Outlook and group messaging, Good organizational skills and record keeping (attention to detail is critical), Good oral and written communications skills - able to compose and assemble information in proper business form with skills in light typing.
Proposed Duties: Perform reception duties at the front desk (e.g. answer phone, welcome guests), Assist all faculty members with routine tasks included, but not limited to copying; and scanning; PowerPoint presentations - typing, proof-reading, duplicating, and collating; Maintain organization of all common areas (Kitchen/Supply Room/Reception), Filing/document management and order of electronic and paper documents. Operate and oversee office equipment such as printers, copiers, shredders, and fax. Receive, sort, and distribute all incoming mail to appropriate mail boxes, Perform tasks that assist daily functions of the office. Type documents, data entry, compiling reports and correspondence (at times editing is required); preparing workshop packages; and doing research on the internet. Running Errands (i.e., picking up library books). Special projects from various staff members will also be assigned (on an individual basis).
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| Fine Arts |
Visual Arts Resources Assistant |
Letty Bonnell/
lbonnell@loyola.edu
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Scan artworks from slides & hard copy sources & add identification metadata; scan hard copy texts to PDF files; edit digital files in ResourceSpace database. Be familiar with Epson 10000XL flatbed scanner & Epson SCAN software, Adobe Photoshop CS3, & online art/art history research tools.
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Greycomm/TV Studio
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Graphic Designer
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Herbert Dunmore/ Ext. 5119 |
The graphic designer will be responsible for creating documents such as flyers, programs and advertisements for web and broadcast. Position requires excellent design skills, imagination, creativity, time management and the ability to work independently on projects.
Time management and good communication skills are a must. Working knowledge of Adobe Photoshop, Illustrator, Indesign required.
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Greycomm/TV Studio
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Photographer/Videographer
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Herbert Dunmore/ Ext. 5119 |
The videographer will assist in the gathering of still and motion images for creative and documentary video. Ideally the applicant is familiar with cameras and has video samples that illustrate their skill level. DSLR cinematography experience is a bonus.
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Greycomm/TV Studio
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Video Editor
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Herbert Dunmore/ Ext. 5119 |
The video editor has experience creating video content is suitable for broadcasting on campus cable and social media. Ideally applicants will have previous experience through high school or college video class. Knowledge of Adobe Premiere or Final Cut Pro X preferred.
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Greycomm/TV Studio
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Office Assistant
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Herbert Dunmore/ Ext. 5119 |
Position includes filing, sorting, maintaining records, researching information, scheduling assistance, running errands, and answering phones. Knowledge of Microsoft Excel, Adobe Indesign required.
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Greycomm/TV Studio
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Promotions Assistant
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Herbert Dunmore/ Ext. 5119 |
The Promotions Assistant is responsible for the planning and on-site coordination of online and promotional events held by Greycomm. The position requires familiarity with and passion for promotions and social media. Qualified candidates must be outgoing and enthusiastic, reliable, and pro-active with strong communication skills.
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| ISLO – Information Systems, Law and Operations Management |
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Pearl Crowley/ Ext. 2818
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We are looking for a student employee(s) with experience in an administrative environment to provide support to members of the ISLO Department.
Requirements: Positive attitude. Strong computer skills a must with experience using Microsoft Office, including use of Microsoft Outlook and group messaging, Good organizational skills and record keeping (attention to detail is critical), Good oral and written communications skills - able to compose and assemble information in proper business form with skills in light typing.
Proposed Duties: Perform reception duties at the front desk (e.g. answer phone, welcome guests), Assist all faculty members with routine tasks included, but not limited to copying; and scanning; PowerPoint presentations - typing, proof-reading, duplicating, and collating; Maintain organization of all common areas (Kitchen/Supply Room/Reception), Filing/document management and order of electronic and paper documents. Operate and oversee office equipment such as printers, copiers, shredders, and fax. Receive, sort, and distribute all incoming mail to appropriate mail boxes, Perform tasks that assist daily functions of the office. Type documents, data entry, compiling reports and correspondence (at times editing is required); preparing workshop packages; and doing research on the internet. Running Errands (i.e., picking up library books). Special projects from various staff members will also be assigned (on an individual basis).
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| IT Procurement and Financials |
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Anthony Forte/
aforte@loyola.edu
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Student will work in our receiving room. Duties include signing packages in and out, recording asset information, testing returned equipment, wiping data from retired machines, and assisting with our surplus auctions |
Language Learning Center
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Language Lab Supervisor
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Patrick Brugh/ Ext. 2670 |
Schedules lab work-study coverage of the LLC, controls master schedule in coordination with director, assists in hiring and training of lab assistants, creates protocols for task completion, scheduling communication, coverage, calendar maintenance, website and social media updates. Completes tasks for faculty and student groups in MLL, maintains technology and lab equipment, schedules events and classes, completes scanning, copying, and distribution of flyers, arranges for screenings of films in the LLC, assists students and faculty with technology needs and troubleshooting, assists with translation services, assists with video and film production and multimedia duplication, films classes and lectures, sets up and breaks down LLC rooms for events, maintains cultural events calendar, assists with social media presences, studies and executes student programming opportunities, contributes to intellectual life of the department.
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Language Learning Center
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Language Lab Assistant
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Patrick Brugh/ Ext. 2670 |
Completes tasks for faculty and student groups in MLL, maintains technology and lab equipment, schedules events and classes, completes scanning, copying, and distribution of flyers, arranges for screenings of films in the LLC, assists students and faculty with technology needs and troubleshooting, assists with translation services, assists with video and film production and multimedia duplication, films classes and lectures, sets up and breaks down LLC rooms for events, maintains cultural events calendar, assists with social media presences, studies and executes student programming opportunities, contributes to intellectual life of the LCAS Dean’s Office
Communications
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LCAS Dean’s Office
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Communications/Office Assistant |
Jen Sullivan, jlsullivan4@loyola.edu or x5572 |
This position includes working on both creative projects and office tasks. Creatively, the student will work collaboratively with professional staff to develop blog and social media content including faculty profile interviews, digital signage to promote recent accomplishments, upcoming events and programs, and monthly newsletters (primarily for the natural and applied sciences division). Applicants should have an interest in social media marketing and be comfortable using Facebook, Twitter and Instagram as well as Microsoft Office applications (Word, Excel, PowerPoint and Publisher). Additional assignments may include basic office tasks such as data entry, copying, scanning, assisting and preparing materials for special events, greeting office visitors, answering phones and other duties as assigned. The ideal candidate for this position should possess excellent written and oral communication skills, organization skills, attention to detail and a positive attitude. |
Library
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Student Assistants |
Lorena Dion/Ext. 6814 or ldion@loyola.edu
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Reporting to the Access Services Supervisors and the Access Services Librarian, this position will assist the members of the full-time staff with the following responsibilities.
Handle Help Desk duties for books, media, and answer general research questions on the phone, and via online chat,
Questions, Use ALEPH software,
Shelve books, media, and periodicals,
Assist with shifting/weeding projects, Troubleshoot printing technology issues, Assist patrons and library staff with library room reservations, Participate in the maintenance of research guides and other library help resources
Required Skills, Customer service-oriented, Communication skills,
Organizational skills,
Detailed Oriented, Willingness to learn new skills, Ability to work independently or collaboratively
Help Desk Hours: Weekday, evening, and weekend hours
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Library - Acquisitions
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Lorena Dion/Ext. 6814 or ldion@loyola.edu |
Reporting to the Acquisitions Resource Management Librarian, this position will assist the members of the full-time staff with the following responsibilities., Check in and distributing periodical issues, Maintain order in periodical stacks, Perform data entry, Scan documents, Troubleshoot links to electronic resources, Check in books and media, Assist with bindery shipments, Assist with departmental projects. Required Skills: Attention to detail, Work Accuracy |
Library - Archives
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Lorena Dion/Ext. 6814 or ldion@loyola.edu |
Reporting to the Head of Archives & Special Collections, this position will assist the members of the full-time staff with the following responsibilities. Process archival material and other special collections, Works on database projects, Assist with exhibits
Required Skills: Creativity, Attention to detail, Organizational skills
Hours: Weekday hours. |
Library - Electronic Resources
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Lorena Dion/Ext. 6814 or ldion@loyola.edu |
Reporting to the Electronic Resources Librarian, this position will assist the members of the full-time staff with the following responsibilities: Support project work that ensures accurate access to electronic resources at LNDL. Assist in troubleshooting access issues for electronic resources. Gathering and analyzing usage data. Additional project work support as needed.
Required Skills: Accuracy and strong work ethic. Attention to detail. Organizational skills. Interest in technology.
Hours: Weekday hours. |
Library - ILL
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Lorena Dion/Ext. 6814 or ldion@loyola.edu |
outgoing ILL mail, Scan articles, Pull ILL requests from shelves
Required Skills: Attention to detail, Work accuracy, Organizational skills
Hours: Weekday hours. |
Library - Technology
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Lorena Dion/Ext. 6814 or ldion@loyola.edu |
Reporting to the Technology Librarian, this position will assist the members of the full-time staff with the following responsibilities: Assist with technology maintenance (public computers, makerspace), Review and update web links, Work on digitization projects and closed captioning of videos
Required Skills: Interest in working with technology, Willingness to learn new skills, Basic computer and tech skills, Attention to detail, Ability to lift 30 lbs with or without accommodation
Hours: Weekday hours.
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Loyola Clinical Centers- Columbia
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Student Office Assistant
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Karen Parrish/ Ext. 1228 |
Answer telephones; greet and check-in clients; accept payment for services; copying; basic typing and data entry (MS word, Excel); maintaining files (filing and shredding); sorting and storing procured office equipment. Reports to the Program Assistant who reports to the Executive Director.
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Military Science
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Office Assistant
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Joe Mucci/ Ext. 5179 |
The student will primarily assist the Scholarship and Enrollment Officer with miscellaneous office related functions.
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| Alumni Engagement |
Alumni Engagement Work Study |
Carlie Liposchak Dua/ Ext. 5432 and
Jackie Bowes/ Ext. 2284
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The student works directly with the Alumni Engagement staff but interacts with the university staff, faculty, students, and alumni.
Duties:
Provide phone coverage on an as needed basis during the house operational hours, Greet guests to the alumni house, Assist the staff with the day to day operation of the department, Research alumni information, Data entry, Generate mail merges, produce and stuff event name badges, Onsite event assistance, The student may be asked to work an occasional evening or weekend assisting with event registrations.
Day to day work is performed with general instruction, however independence and initiative is required.
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Office of Institutional Research
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Research Assistant
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Dana Kaminski/ Ext. 2976 |
Research Assistant, these students will directly support the Program Assistant in the Office of Institutional Research. The student will be a responsible for data entry, data research request, including web searches. These students will also be responsible for answering the phones. We are looking for students who are very detail oriented, with a professional attitude and attire. We need a reliable students who have excellent working knowledge of the Microsoft Office Suite, specially Excel, Word and Power Point. Confidentiality is a requirement
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Office of Student Engagement
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Creative Assistant/Office Assistant |
Beth Foster/ Ext. 2032
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This position serves a dual role, working on both creative projects and office tasks. Creatively, the student will work collaboratively with professional staff to design posters and flyers to promote programs and events offered by the Office of Student Engagement, as well as coordinate social media campaigns to publicize those programs and events. Therefore, applicants must be comfortable working on a Mac computer and be well-versed in Adobe Illustrator/InDesign. Familiarity with Photoshop is a plus, as well as with a video program such as Premier Pro or iMovie (not required). Applicants should also have an interest in social media marketing and be familiar with Instagram, Facebook and Twitter. Office duties include hanging posters; maintaining participation spreadsheets; making deliveries to campus offices; preparing event materials such as folders and name tags; and providing front desk coverage to include answering the phone. |
| Public Safety- Student Escort |
Student Driver |
studentescort@loyola.edu |
This position will drive the escort van around campus pick up students that have requested a ride. |
| Public Safety- Student Escort |
Student Dispatcher |
studentescort@loyola.edu |
This position will be in the office to answer phone calls, to tell our driver where to go, as well as record where students are being picked up and dropped off. |
Psychology Department
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Phyllis Grupp/ Ext. 2306 |
The Psychology Department consists of over "57" professors to include Faculty, Affiliate and part time professors. This Fall the department will be adding 2-3 MORE professors. Also, the Department consists of Undergrad and Graduate students to include Masters and Psy.D programs. Needless to say, the work-study will need to be able to deal with all kinds of personalities, as well as being multi-tasked. Everyday is different…we have classes all day and evening and because of the different programs and the diversity of the professors and staff, and what their needs are, the work-study needs to be a flexible and have a willing spirit. They need to be able to use the photo copier, sit at the receptionist desk (with a pleasant attitude), make runs all over campus, the library, records, etc., look up research articles for professors, at the library, do campus tours, help set up for various program events, post office errands, central duplicating errands, lift paper boxes, do the daily mail, type, shred papers and have strong “confidential” ethics and a willing spirit to do the work that needs to be done on a daily basis. Requirements for the Work-Study student are they need computer skills, interpersonal skills, know how to use the copier, printer and answer the phone with a pleasant, helping and respectful attitude, be able to transfer calls, work the video equipment, file, shred, fill out forms, keep track of their own work hours by logging in and out on a daily basis and be a responsible and thoughtful employee of the department. Most of all they need to be able to do many different tasks with a wonderful, pleasant and helping attitude.
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Recreational Sports
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Bryan Haunert/ Ext. 5131 |
Provide assistance to facility and program participants in your specific area of responsibility. Promote departmental facilities, programs and services in a positive and educated manner. Respond to participants inquiries or complaints with a high level of courtesy and professionalism. Maintain a positive image by demonstrating strong interpersonal skills, a keen sense of professionalism both in attitude and appearance and maintaining cleanliness and organization in your area of work. Maintain proper certifications (if required) related to your area of responsibility. Understand and adhere to Recreational Sports policies and procedures. Be knowledgeable and able to activate the emergency action plan as identified by the Department of Recreational Sports. Attend staff meetings and training's relative to departmental and area specific responsibilities. |
| Center for Innovation & Entrepreneurship Department |
Idea Space Ambassadors |
Wendy Bolger/ Ext. 2886 |
Outreach to at the Idea Space:
Faculty (to bring their students and utilize the space during class time, encourage the students to attend the events, maybe offer extra credit or something), Students (make it a place on campus where students want to come in order to be more innovative and creative. Also hosting events that students are interested in so they will come to the space and want to return there), Alumni (invite them back to speak about what they have done since graduating from Loyola, offer some insight and advice to students looking to follow a similar career path),
Speakers (anyone who can offer insight and advice to students, faculty and staff members).
Share the vision of the Idea Space:
The vision for the Idea Space is a space where every member of the Loyola community can come to develop their ideas and exercise their skills in creativity, innovation and entrepreneurship.
It is ideation lab + training ground.
Mission of the Idea Space- The mission of the Idea Space is to facilitate innovation and entrepreneurship at Loyola University Maryland by
nurturing creativity and curiosity
creating a space for experimentation promoting interdisciplinary collaboration
providing mentoring, tools and resources
engaging community members to share expertise.
Point out the Maker Space, explain all the new items that are in that space such as the 3D printer and the video camera.
Explain how it’s sometimes structured and sometimes it’s unstructured
Explain how it’s a different environment than working in the office, but the work is just as important
Answer any questions that visitors may have after hearing all of this information
can work together.
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Sellinger School Dean
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Office Assistant - Sellinger School Dean
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Kirsten Lichtner/ Ext. 2301 |
Duties include but are not limited to: answering phones, maintaining databases, internet research and special projects, other duties as assigned. Must have excellent communication skills. Must have experience using all Microsoft Office applications - especially Word, Excel and PowerPoint. |
Sustainability / Facilities
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Loyola Recycles Coordinator |
Taylor Casalena/ Ext. 2421 |
Assists sustainability coordinator with recycling education, outreach and engagement for faculty, staff and students.
Responsibilities: Perform recycling outreach and tabling, Develop educational materials and social media posts, Respond to recycling questions and help coordinate special recycling requests, Help coordinate the annual student move out donation drive (Good Stuff Campaign)
Requirements: Good verbal and written communication skills, Promptness and reliability, Flexibility and resourcefulness, Interest in sustainability and campus recycling
Program details can be found at loyola.edu/recycle
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| Sustainability / Facilities |
Green Office Program Coordinator |
Taylor Casalena/ Ext. 2421 |
Assists the sustainability coordinator with the implementation of the Green Office Program.
Responsibilities: Perform outreach and tabling, Respond to requests for program information, Develop educational materials and social media posts, Help guide offices through the orientation and certification process Requirements: Good verbal and written communication skills, Promptness and reliability, Flexibility and resourcefulness, Interest in sustainability
Program details can be found at loyola.edu/greenoffice |
Teacher Education
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School of Education Office Assistant
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Michele Herget/ Ext. 5310
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Must be proficient in Microsoft Excel and Word; have some experience working in an office environment and answering phones, light typing, filing, using document management systems for electronic and paper documents; able to manage and order office supplies, distribute/file all incoming mail, perform tasks that assist daily functions, and perform general reception duties.
Requirements: Experience in an administrative environment, organized, and a positive attitude, Strong computer skills a must with experience using Microsoft Excel and Word, Good internet skills, including use of Microsoft Outlook and group messaging, Good organizational skills and record keeping (attention to detail is critical), Good oral and written communications skills - able to compose and assemble information in proper business form with skills in light typing
Proposed Duties: Perform reception duties at the front desk (e.g. answer phone, welcome guests), Assist all faculty members (including clinical and affiliates) with routine tasks included, but not limited to copying; and scanning; PowerPoint presentations -typing, proof-reading, duplicating, and collating; and assist in obtaining copyright permissions for course and research related material, Maintain conference room and assist with meeting room set-ups; maintaining order of the room, assisting guests, and preparing meeting materials, Maintain organization of all common areas (Kitchen/Supply Room/Reception), monitor and order office supplies from Staples and other vendors – copy paper, letterhead, envelopes, Fed-Ex, etc. (verify receipts, stock items, track inventory), Filing/document management and order of electronic and paper documents, Assists in processing forms or applications; computes or verifies data, fees or payments; enters data and forwards or files paperwork, Operate and oversee office equipment such as printers, copiers, shredders, and fax machines (monitoring equipment operation) and ordering supplies, Receive, sort, and distribute all incoming mail to appropriate mail boxes, Perform tasks that assist daily functions of the office, Update and maintain department staff directory, databases, etc., Type documents, reports and correspondence (at times editing is required), Use spreadsheet software to assist with departmental budget and other reports, Other duties as assigned.
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Technology Services - Security Advisory & Compliance
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Jr. Security Analyst
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Patricia Malek/ Ext. 5533 |
The Jr. Security Analyst will be assisting the Security Analyst in investigating computer incidents. The person will be researching security vulnerabilities and reviewing security alerts and remediation of those alerts.
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| The Study |
Office Assistant |
Applicants should send a resume to Tracy Gore/ tcgore@loyola.edu |
The Study is a busy and dynamic learning center located on the 3rd floor of Jenkins Hall. We have around 150 student employees each semester. Switching to Time Clock Plus has added at least four hours to the Assistant Director’s workflow each week. We would like a student worker to help with the administrative and manual data collection components of this process and of the tutoring program. Candidates must have previous office experience and be comfortable using Excel.
Primary responsibilities:
Help the Assistant Director with administrative tasks related to the tutoring program. Specific duties would include:
• Assisting with payroll data—checking the hours students entered in Time Clock Plus against our tutor scheduling system
• Annual report data collection
• Data entry
• Record keeping and filing
• Other duties as assigned
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Theatre
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Theatre Production Assistant
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Alison Peoples / aspeoples@loyola.edu |
Theater Production Assistants work directly with the Theater Production Manager and Technical Director on theater department productions taking place in McManus and the Black Box. Duties vary depending on the needs of each production, but can include set construction, painting, hanging lights, house managing, and general organization of the backstage spaces. Prior theater experience is helpful but not necessary.
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Theology
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Student Office Assistant
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Bess Garrett/ Ext. 2219 |
Provide general office support. Main duties will include scanning, photocopying, collating, and filing. Students will also run various errands on campus including posting flyers as well as delivery to and pick-ups from the library, the post office, printing services, and the office of Student Activities. Students may assist with department events, including designing posters and flyers. Graphic design skills, particularly with Adobe Acrobat, would be helpful. Student must be dependable and willing to pay attention to details.
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| WLOY Loyola Radio |
Digital Media Content Developer |
John Devecka/ Ext. 5349 |
The Digital Media Content Developer is responsible for the development, maintenance and growth of WLOY’s various content sites and social media in direct support of the Public Relations Director. This includes the WLOY website, social media, and the Channel 111 visual presentation. This will entail regular availability at various locations in response to events and various station programs. The various Board officers will be providing specific content to the DMCDs as well for regular updates of the sites. Strong writing skills, visual skills, and an understanding of business social media marketing, SEO and data are a plus. |
| WLOY Loyola Radio |
Technology Assistant |
John Devecka/ Ext. 5349 |
The Technology Manager will have responsibility for the support, development and growth of the computer-based infrastructure at WLOY and its external components. This will predominantly entail supervision of streaming systems, servers and web sites. A strong background in servers is critical, as is a general knowledge of both Mac OSX and Windows is necessary. PHP, CSS and general web coding skills are a plus. The station operates OSX desktops, OSX servers and Windows desktops. This position may require the ability to provide on demand support for mission critical devices. |
| WLOY Loyola Radio |
Documentary Archivist |
John Devecka/ Ext. 5349 |
This position entails documenting WLOY events and projects using the station DSLR and other equipment, archiving the best images, audio and video and preparing files for the PR team as needed. The candidate should have experience with photography, and ideally some audio and video recording. The Archivist attends all WLOY events, as well as community projects in order to fully document them, as well as reviewing and editing historical images. The ability to quickly edit photos with PhotoShop, Lightbox or other tools is a plus. |
| WLOY Loyola Radio |
Production Assistant |
John Devecka/ Ext. 5349 |
The Production Assistant is responsible for making all the little things happen. From recording and editing underwriting to generating Public Service Announcements to daily news announcements to band interviews and more. This position will entail training on the industry standard editing software ProTools and will provide a very strong background for anyone interested in audio production. It will, however, be very time critical and demanding of high quality results. The ideal candidate will have some recording or audio experience and a passion to try new things. Adobe Audition, Garage Band, Logic or similar software experience is a plus but not a requirement. |
| WLOY Loyola Radio |
Music Librarian |
John Devecka/ Ext. 5349 |
The Music Librarian is responsible for maintaining WLOY’s archive of more than 20,000 pieces of recorded material, including database development and management. Music listening and rating will be required, as well as management of the station’s older catalog. The Librarian(s) report to the Music Director and may be required to shift focus as needed by the MD. A secondary project is the digitization of nearly 12,000 pieces of vinyl and their conversion to automation files. Consistent and reliable attention to detail is a must. A diverse knowledge of music is important, but an open mind and desire to learn more musical styles and bands is critical. This entry level position also allows for a cross-operation experience and movement into greater responsibility throughout the station. |
Women's Center
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Melissa Lees/ Ext. 6769
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General office work: copying, answering phones, filing, mailings, running errands, data entry. Help Director with programming, setting up for events. Serve as contact person for students. Organize student-centered events and participate in those events. Create and hang flyers and advertisements for Women's Center events.Preferred Skills: Knowledge of Microsoft suite. Web and poster design. Interest in women's issues. Friendly demeanor, good attitude. Possible availability during late afternoons and early evenings (generally till 7p.m. sometimes longer)
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Writing Center
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Desk Attendant
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Craig Medvecky/ Ext. 5380 |
The Writing Center is open 9:30 am to 9:00 pm Monday through Friday. Desk attendants should be available to work at least 10 hours per week. Individual schedules will be determined after hiring.
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Writing Department
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Jackie Burgee/ Ext. 2228
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Work study students will need to support the Writing Department. Students will be required to: Take and distribute messages. Copy and scan documents and books. Filing. Prepare packets for events and workshops. Assist with office mailings. Get events posters approved and distribute them. Will need to run errands for the office (go to post office, library, and other offices/buildings on campus). Supportive and flexible. Dependable, detail-oriented and capable of following directions. Adaptable to various personalities.
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