Loyola University Maryland

Office of Human Resources

Federal Work-Study Job Listings

Students may not begin working until all required employment paperwork is submitted to the human resources office, the I-9 form has been completed and the I-9 documentation has been verified. New hire paperwork is now automated. Once HR receives a Student Employment Agreement from the supervisor, they will advise on any other required documents.

This site only has Federal Work Study job postings. If not approved for Federal Work Studies, students looking for on-campus employment should check with individual departments for Direct Hire opportunities.

Advancement Services

Records Research Assistant

  • Contact: Elizabeth Lassiter-Sykes, elassitersykes@loyola.edu

The Office of Advancement Services is hiring two Records Research Assistants to work virtually and/or at the Timonium Graduate Campus for the fall semester beginning after September 7, 2021 and ending by December 10, 2021. Positions pay $11.75 an hour. 

Duties include:

  • Maintaining demographic data for our alumni, parents, and friends in the University’s Raiser’s Edge database
  • Updating information from mail, phone, and email correspondence
  • Working on research projects using various inquiry databases and tools
  • Researching corporate and foundation records and constituent employment using tools including LinkedIn and LiveAlumni
  • Assisting and completing data entry projects

Work will be 100% online and students will need a computer with headphone, microphone, and camera and internet access.  Hours will be flexible with a total of 15 hours per week. Required training sessions will be during business hours Monday through Friday between 9 am and 5 pm.  After initial training period, hours may be flexible.

ALANA Services & Student Engagement 

Student Assistant

  • Contact: ALANA Services, 410-617-2310, ALANA@loyola.edu

The Student Assistant will:

  • Assist with the basic functions of the office (faxing, copying, etc.)
  • Greet in-office visitors and answer phones to direct them to the appropriate staff member.
  • Manage in office event sign-ups or sales.
  • Set up or clean-up for departmental programs.
  • Help keep office suite and general area organized.
  • Create banners and hang flyers in Student Center for departmental programs.
  • Design eye-catching and creative display boards.
  • Other duties as assigned.

The student will possess computer literacy and be proficient in Microsoft Word, Excel, Power Point, or other publication software. The student assistant must be a responsible individual who arrives on time, completes tasks by deadline, with little supervision and is accustomed to handling confidential information. The student assistant should provide excellent customer services on the job.

This position is available in spring semester of school year. Maximum 15 hours total available per week for each student assistant.

Alumni Engagement

Office Assistant

  • Contact: Monica Salters, mmsalters@loyola.edu

The Office of Alumni Engagement is hiring two office assistants to work at the alumni house for the 2021-2022 school year. Positions pay $11.75 and will require students to be in the office between 9:30a.m.-4:30p.m. Tuesday-Thursday. Students may choose what hours work within their schedules during that timeframe for a total of 6.5 hours each per week.

Duties Include:

  • Assisting the alumni team with events on-campus
  • Day-to-day office duties, including but not limited to answering the phone, managing incoming/outgoing mail, and inventory management
  • Data entry using Microsoft Excel
  • Researching benchmarking data for events, volunteer opportunities, and engagement tactics
  • Other duties as assigned

Athletics

Athletic Communications Assistant - Game Day/Graphic Design

  • Contact: Erik Pedersen, eppedersen@loyola.edu

Duties and Responsibilities:

  • Assist the athletic communications staff during home events for a variety of sports, including soccer, volleyball, basketball and lacrosse.
  • Potential game day tasks include assisting with statistical input, distributing statistics to coaches and media personnel, relaying substitutions to the press box, selecting photos for use in online galleries, and other duties as assigned.
  • For those with experience in and/or a career interest in graphic design, office time during normal business hours may also be available. Office responsibilities would include editing game action or staged photos in Adobe Photoshop, creating graphics for website or social media use, and other duties as assigned

Qualifications

  • Ability to effectively communicate both orally and in writing
  • Positive attitude and eagerness to complete the tasks necessary to reach our collective goals
  • Prior knowledge of the sports listed above is a plus.
  • Willingness to work nights and weekends as needed, based on Loyola's home event schedule

Athletic Communications Assistant - Photography 

  • Contact: Erik Pedersen, eppedersen@loyola.edu

Duties and Responsibilities

  • Shoot action photography during home events for a variety of sports, including soccer, volleyball, basketball, swimming/diving, lacrosse and tennis.
  • Student would be required to arrive one hour prior to each assigned home event and distribute photos to athletic communications staff in a timely manner at the event's conclusion.

Qualifications

  • Demonstrated experience shooting action photography. It is preferable, but not required, to have a background with at least some of the sports listed above.
  • It is preferred for the student to shoot with their own equipment, but an athletic department camera could be provided on a case-by-case basis.
  • Willingness to work nights and weekends as needed, based on Loyola's home event schedule

Athletic Marketing Assistant

  • Contact: Melissa Hassen, mahassen@loyola.edu

Loyola University Maryland is seeking individuals who are creative, self-motivated and socially outgoing to assist in the development, coordination and implementation of marketing and promotional efforts for all Loyola University Maryland intercollegiate athletic programs.  Candidates should be team oriented and must be willing to work events scheduled on nights and weekends including home sporting events. Excellent oral and written communication skills are essential and knowledge of sports and an interest in the sports marketing industry are a plus. Candidate must be able to effectively interact with fans, students, staff, and coaches when necessary.

Requirements:  

  • Ability to effectively communicate both verbally and in writing
  • Outgoing personality
  • Positive attitude and eagerness to complete the tasks necessary to reach our collective goals
  • Computer and desktop publishing experience preferred (Word, Excel, Photoshop)
  • Strong desire to work with intercollegiate athletics

Athletic Mascot

  • Contact: Melissa Hassen, mahassen@loyola.edu

The Loyola mascot is an integral part of the Greyhounds Athletics experience, whether it is at a basketball game, soccer or lacrosse games or local community events, Iggy is a highly visible representative of the university and athletics. In order to attain the most professional representation of Loyola University Maryland Athletics the mascot must be someone who shares the same spirit and enthusiasm for the school as the Athletic department staff. Additionally the mascot needs to be trained to display the appropriate actions in different performance settings. The person who performs as Iggy must accept the responsibility that they are a representative of the school and athletic department, and in doing so also commits to perform as Iggy in accordance with the following responsibilities:

  • Perform at all home games at either Reitz Arena or Ridley Athletic Complex which includes arriving an hour before each game and in the costume 30 minutes prior to game time.
  • Perform all duties of the mascot as scripted by the Athletic Marketing Department.
  • Meet and greet fans prior to and after the game.
  • Perform at all necessary community and team appearances.

Varsity Athlete Weight Room Assistant

This position is an on-campus position open only to students who are cleared through Student Health Services to be on-campus attending classes. The position requires that strict Covid-19 health and safety guidelines be followed. Employees may work up to 15 hours a week in the Student Center Weight Room. This may include early mornings or evenings, depending on availability. The primary duties would be weight room upkeep and cleanliness. This may include spraying and wiping down equipment, vacuuming, sweeping, etc. in an effort to keep the environment Covid free. Additional duties involve stocking the fueling station, office work and other miscellaneous duties assigned by the strength and conditioning staff.

Equipment Room Attendant 

  • Contact: Michael Blanar, msblanar@loyola.edu 

The Equipment Room Attendant FWS position is an on-campus position working at the Main Campus and/or Ridley Athletic Complex equipment room. This position requires a strict adherence to Loyola Covid-19 protocols. Students may work up to 15 hours per week with possible morning and evening availability. In addition to working in the equipment room opportunities are available to work Loyola athletic competitions.  

Job Duties: 

The Equipment Room Attendant will be responsible for assisting the equipment room manager with the daily equipment room operations. This includes:

  • Inventory and tracking of equipment and gear.
  • Assisting with daily athletic team laundry. Picking up and returning laundry to team locker rooms.
  • Assist with daily athletic facility practice set ups and breakdowns.
  • Game day management – assist with the game management of athletic competitions.
  • Assist with nightly and weekend rentals
  • Other miscellaneous projects assigned by equipment room manager

Job Qualifications 

  • Federal Work Study approval required
  • Must be dependable and reliable (show up to all scheduled shifts on time). 
  • Must be able to communicate effectively and take instruction from Athletics Staff. 
  • General understanding of athletics is a plus. 

Video Production Student Assistant

  • Contact: Jerrod Richardson, jcrichardson@loyola.edu

Student(s) will assist Athletic Communications staff at Loyola athletics events in live video production of games.

  • Valuable experience can be gained for those interested in digital media, video and production.
  • Duties at games will include camera operation, set-up and break-down of video and camera equipment, and assistance with production of game.
  • Office work may include production of on-demand videos to be used on LoyolaGreyhounds.com and athletics’ YouTube channel, logging of video clips and assistance with other projects.

Requirements:

  • Knowledge of a variety of sports.
  • Preference given to those with previous knowledge of video cameras and production of video.
  • Strong interpersonal skills with ability to communicate with wide variety of people.
  • Knowledge of graphic design and page layout preferred but not required.

Athletic Women's Lacrosse Assistant- Team Graphic Design

  • Contact: Dana Dobbie, dmdobbie@loyola.edu

Duties and Responsibilities:

  • Assist the women’s lacrosse staff with creating graphics, videos and animations using computer programs and illustrations for internal and external displays, websites, social media, and other marketing materials
  • Develop professional graphics, presentations, and displays.
  • Attend team home fall ball games, team events, and some practices to capture content and provide photography and/or videography services
  • Assists in publicizing activities via print and digital platforms (including social media) in a relevant and timely manner adhering to Loyola’s branding guidelines.

Qualifications

  • Ability to effectively communicate both orally and in writing
  • Positive attitude and eagerness to complete the tasks necessary to reach our collective goals
  • Prior knowledge graphic design and Adobe Photoshop
  • Willingness to work nights and weekends as needed, based on the women’s lacrosse home event schedule

This position is available in fall & spring semester of school year. Maximum 15 hours total available per week.

Biology

Lab Technician

  • Contact: Nicole Barat, nbarat@loyola.edu
  • Not eligible for telework

This is an advanced technical position.  Lab Technician will provide instruction , training and supervision of other work studies.  They will perform advanced techniques as necessary for lab preparation.  Lab Technician will operate and monitor lab equipment and alert staff to irregularities and malfunctions .Lab Technicians will assist faculty with research projects as requested.

Requirements: One year of lab experience. Federal Work Study approval required.

2 positions available

Lab Assistant I

  • Posted: 8/29/2020
  • Contact: Nicole Barat, nbarat@loyola.edu
  • Not eligible for telework

Duties range from lab to office work. Duties may vary on a daily basis. Primary responsibilities will be assisting the staff with lab preparations and general lab maintenance.

Requirements: Biology interest, majors preferred. No experience necessary. Federal Work Study approval required.

Lab Assistant II

  • Contact: Nicole Barat, nbarat@loyola.edu
  • Not eligible for telework

Lab Assistant II will be responsible for lab preparation of upper level biology courses.  This work will include cell and bacterial culture, as well as quality control. Lab Assistant II will assist in the training of new employees.  They will serve as primary support  for departmental staff.

Requirements: Should be proficient in general lab techniques and operation of laboratory equipment. Requires the ability to work independently.  Biology majors preferred.  Federal Work Study approval required.

Duties:

  • Running Errands (i.e., picking up library books, dropping off documents to another office, etc.)
  • Copying Materials
  • Posting flyers within the building for course related speakers, seminars, etc.
  • Scanning Documents
  • Distributing Department’s Mail/deliveries
  • Refilling Supplies (i.e., Paper in Copy Machine, Change Toners).
  • Post/update information on social media and/or webpages
  • Various other duties as requested by the department

Computer Skills: Word, Excel, Outlook, updating websites

Center for Community, Service, and Justice

Virtual Tutors

CCSJ is looking for virtual tutors to assist youth attending the local elementary schools. Responsibilities would range from assisting our interns  with clerical work for teachers for a  few hours each week. This could include assisting in lesson planning, digital organization (excel) and "sitting in" on virtual classes. Also assisting with virtual group tutoring. 

Center for Innovation & Entrepreneurship

Social Media Content Developer

  • Contact: Mauricio Vargas, mvargas@loyola.edu

Duties are as follows:

Assist with creation of bi-weekly newsletter (research content and compile). Create and post Instagram, You Tube, and Twitter content. Maintain and update website. Additional tasks may include standard office support and other duties as requested. All majors may apply.

Requirements:

Interest/experience with graphic design and social media, attention to detail, editing

Must be enrolled as a full-time Federal Work Study student at Loyola University Maryland

Available to work between 10-14 hours per week

CI&E Annex Manager

  • Contact: Mauricio Vargas, mvargas@loyola.edu

Duties are as follows:

Recruit and schedule student entrepreneurs for pop ups in the new CI&E Annex in front of Campion Dorm. Oversee the space for these events and create additional community programming to activate space. Additional tasks may include standard office support and other duties as requested. All majors may apply.

Requirements:

Hard worker with attention to detail

Must be enrolled as a full-time Federal Work Study student at Loyola University Maryland

Available to work between 10-14 hours per week

Measurement and Outcomes Officer

  • Contact: Mauricio Vargas, mvargas@loyola.edu

Duties are as follows:

Compile and do further research on Baltipreneur Accelerator venture outcomes. Create social media, web, PowerPoint, and other content profiling ventures and featuring their progress. Support application process for Baltipreneurs cohort 3. Additional tasks may include standard office support and other duties as requested. All majors may apply.

Requirements:

Interest in entrepreneurship, research skills, experience with infographics

Hard worker with attention to detail

Must be enrolled as a full-time Federal Work Study student at Loyola University Maryland

Available to work between 10-14 hours per week

Client Services

Client Services Student Technician

Responsible for level 2 lab, classroom, and end user support of computer and AV equipment.  Responsible for assisting current technical staff in support all operational and project needs.  Operational support is needed during all hours of classroom operations.  Training will be provided and students of all majors are encouraged to apply.

Event Services

Events Logistics and Production

  • Contact: Michael Clark, mrclark@loyola.edu

Position Summary: Provide logistical and production support services to four primary service operations: academic classes, events, conferences, and campus commercial relocation. The incumbent will prepare facilities for all scheduled academic classes, University events, i.e. set up tables, chairs, tarps, podiums, technical equipment, stage sections, etc. The position will also assist with campus and off-campus moving requests.

Logistical Functions:

  1. Obtain and follow facility set-up diagrams and instructions from the management staff and direct additional labor (student staff, on-call staff, or third party contractors) when required.
  2. Complete in a timely fashion all work orders assigned for moving University property; including office furniture, lab equipment, fine arts equipment, computers, boxed material, and other equipment as assigned. This position will work in conjunction with Environmental Health and Safety to ensure that hazardous waste removal policies are followed.
  3. Schedule work in conjunction with daily class/event/conference schedules for room set-ups and related tasks.

  4. Coordinate work as assigned (i.e. concurrent events, minimal “turnaround time” between classes, events or conferences, and office relocations scheduled within the context of the daily event/conference schedule).

  5. Attend events to provide last minute housekeeping and setups when needed. Focus closely on the event details. Check cleanliness of classrooms, event spaces, atriums, and restrooms; also check room temperatures, catering responsibilities, and overall physical appearance of the event space and surrounding areas.

Production Functions:

  1. Ensure compliance with fire/safety regulations; coordination of support services from other University departments and outside contractors; provision of multi-media support such as sound reinforcement, light plots, large screen video projection, IMAG, satellite down-linking; on-site leadership of activity during set up, event, and breakdown; and enforcement of University policies as appropriate.
  2. Operate sound and lighting systems, as well as when requested by group. Provide trouble shooting of equipment and propose solutions to remedy the situation in order to achieve a successful event. Pick- up and return AV equipment for events as needed.
  3. Perform special event support; sets up furniture and equipment to support classes and events; ensures that classrooms are returned to original furniture arrangements; coordinates with staff when additional event support is required.
  4. Other duties and responsibilities may be assigned to meet the goals and mission requirements of the University and the Event Services Department. Cooperation of all personnel is expected to carry out the mission.

Physical Requirements:

  • Work may involve the performance of heavier physical tasks such as walking over rough or uneven surfaces, bending, stooping, working in confined space, and lifting or carrying moderately heavy (20-50 pounds) items and occasionally lift and carry heavy (100 pounds or over) items.
  • The work environment may involve exposure to various elements such as chemicals, dust, fumes, cold, heat, noise, vibrations, or dampness, where work exposes the employee to potentially non-disabling injuries.
  • Duties may require that work be performed in adverse weather conditions. Work may require exposure to dangerous equipment and machinery. Work may require the use of protective clothing or gear such as earplugs, hard hats, mask, gloves, insulated clothing, boots, coats, etc

Required Knowledge, Skills and Abilities:

  • Demonstrated expertise in Windows and Microsoft Office Suite.
  • Excellent interpersonal skills this position interfaces with all elements of the campus community. Tactful manner required when dealing with event sponsors, guests, students, and support departments.
  • Ability to read and comprehend written instructions, manuals, and technical literature.
  • Ability to work a flexible schedule, including weekends, and holidays to be determined weekly.
  • Ability to work independently and exercise sound judgment when confronted with changing circumstances, problems, and emergencies typical of event/conference operations.

Events Box Office / Administrative Office

  • Contact: Michael Clark, mrclark@loyola.edu

Position Summary: This position executes administrative duties for the Administrative Office of Event Services and executes operations of the Campus events Box Office. This position interfaces with all members of the Loyola community and outside guests. Incumbents of this position work in a dynamic and fast paced environment must have the ability to work a flexible schedule, determined weekly including evenings, weekends, and holidays.

Administrative Office Functions:

  1. Knowledge of contemporary office practices. Procedures and techniques.
  2. Furnish customers with outstanding service by remaining alert and responsive to their requests. Customer service is the highest priority.
  3. Handle phone calls in a professional manner which includes taking messages and forwarding calls to proper staff members operating a multiple line phone system.
  4. Use a personal computer and a variety of office software applications with proficiency and accuracy. Operate office equipment such as printers, laminators, staplers and hole punchers.
  5. Enter information into event scheduling software based on requests from customers and University Reservationist. Ensures the accuracy and completeness of data, and generates reports or outputs as needed.
  6. Receives mail or correspondences for the Event’s office operations. Determine proper distribution and accurately distribute mail and correspondences.
  7. Files documents based on Event’s office procedures utilizing both paper and electronic filing systems.
  8. Operate two way radio.
  9. Perform special event support; sets up furniture and equipment to support classes and events; ensures that classrooms are returned to original furniture arrangements; coordinates with staff when additional event support is required.
  10. Other duties and responsibilities may be assigned to meet the goals and mission requirements of the University and the Event Services Department. Cooperation of all personnel is expected to carry out the mission   

Box Office Functions:

  1. Assists the Manager with the daily operation of the University Box Office.
  2. Furnish customers with outstanding service by remaining alert and responsive to their requests. Customer service is the highest priority.

  3. Provide on-site ticketing as needed utilizing on-site procedures working in various box office locations.
  4. Handle phone calls in a professional manner which includes taking messages and forwarding calls to proper staff members.
  5. Operate centralized ticketing system supporting various groups on campus including, but not limited to; Fine Arts, Student Activities, Athletics, Academic Affairs & Diversity, and ALANA Services.
  6. Responsible for all transactions done under employee’s register log in. This includes obtaining signatures for credit transactions and maintaining an accurate drawer for cash transactions.
  7. Follow procedures as it relates to event ticket sales and taking payment before any tickets are printed through Ticketmaster.
  8. Responsible for reconciling mid-day and end of day reports with accuracy.
  9. Keep adequate supply inventory of ticketing supplies.
  10. Perform special event support; sets up furniture and equipment to support classes and events; ensures that classrooms are returned to original furniture arrangements; coordinates with staff when additional event support is required.
  11. Other duties and responsibilities may be assigned to meet the goals and mission requirements of the University and the Event Services Department. Cooperation of all personnel is expected to carry out the mission.

Physical Requirements:

  • Work may involve the performance of heavier physical tasks such as walking over rough or uneven surfaces, bending, stooping, working in confined space, and lifting or carrying moderately heavy (20-50 pounds) items and occasionally lift and carry heavy (100 pounds or over) items. 
  • The work environment may involve exposure to various elements such as chemicals, dust, fumes, cold, heat, noise, vibrations, or dampness, where work exposes the employee to potentially non-disabling injuries. 
  • Duties may require that work be performed in adverse weather conditions.  Work may require exposure to dangerous equipment and machinery. Work may require the use of protective clothing or gear such as earplugs, hard hats, mask, gloves, insulated clothing, boots, coats, etc

Required Knowledge, Skills and Abilities:

  • Demonstrated expertise in Windows and Microsoft Office Suite. Aptitude to learn computerized ticketing software system.
  • Excellent interpersonal skills – this position interfaces with all elements of the campus community. Tactful manner required when dealing with event sponsors, guests, students, and support departments. Excellent telephone manner projecting a courteous and helpful attitude.
  • Ability to read and comprehend written instructions, manuals, and technical literature.
  • Ability to work a flexible schedule, including evenings, weekends, and holidays to be determined weekly.
  • Ability to work independently and exercise sound judgment when confronted with changing circumstances, problems, and emergencies typical of event/conference operations.
  • Ability to work in a fast-paced environment while successfully managing multiple priorities. Flexibility is essential.
  • Professionalism expressed in actions and appearance. A uniform shirt is provided. Employee provides khaki pants or shorts and foot wear. Shoes must be an athletic style sneaker or a work/hiking style boot.

Disability Support Services

Front Office Assistant & Proctor

Contact: Kathleen Bruns, khbruns@loyola.edu

Provide front desk coverage and clerical office support. Greet students and visitors who come by office for appointments and field general questions.  Answer their general questions and direct to appropriate staff as needed.  Assist with the preparation of exam folders for assessments proctored in our test center and other duties related to proctoring.  Student will report directly to the Accommodations Coordinator in DSS, with oversight from the Director and Assistant Director. Hours for employment are from 9 am – 5 pm (occasionally to 6 pm starting in October) M-TH and 9 am – 5 pm F

Some tasks may include:

1. Greet students and families and direct them to appropriate staff.

2. Pick-up and deliver exams and documents around campus.

3. Maintain a friendly, professional front office atmosphere.

4. Assists as needed with other accommodations that are identified such as scanning books.

6. Prepare exam envelopes for student testing in DSS.

7.  Proctor exams as needed.

8. Ability to work during midterms and finals.

Skills needed:

1. Ability to maintain confidentiality.

2. Able to communicate clearly (both orally and written) and in a professional manner to coworkers, visitors, and to the students registered with DSS.

3. Ability to think on feet and problem solve as needed.

4. Ability to use technology effectively for research, communication, and accommodations.

5. Works well with others.

6. Detailed oriented

Fine Arts

Music and Theater Assistant

  • Contact: Sophia Bell, sebell@loyola.edu

This position is a hybrid job that will likely involve both Music and Theater department duties. Theater duties will be more sporadic – mainly during the two weeks leading up to the premier of shows – and will include nights and weekends during productions.

Music Library responsibilities:

  • Manage the filing and organization of the physical music library
  • Assist with management of digital records for the music library
  • Duplicate parts as needed
  • Assemble ensemble folders as needed; disassemble folders and file music at the end of the semester

Other responsibilities:

  • Maintain department marquee and bulletin boards
  • Distribute/collect concert signage throughout campus
  • Perform clerical tasks as needed

Theater responsibilities:

  • Work directly with the Technical Director on theater department productions taking place in McManus and the Black Box
  • Assist with set construction, painting, hanging lights, house managing, and general organization of the backstage spaces
  • Prior theater experience is helpful but not necessary

Greycomm TV Studio

Video Editor

Learn more about the Greycomm TV Video Editor position.

Website Developer

Learn more about the Greycomm TV Website Developer position.

Training Manager

Learn more about the Greycomm TV Training Manager position.

Videographer

Learn more about the Greycomm TV Videographer position.

Copy Editor/Captionist

Learn more about the Greycomm TV Copy Editor/Captionist position.

Graphic Designer

Learn more about the Greycomm TV Graphic Designer position.

Promotions Specialist

Learn more about the Greycomm TV Promotions Specialist position.

Marketing and Communications

Photographer

Mathematics & Statistics

Grader/Tutor

The Work Study student will assist with grading and/or tutoring of calculus or introductory statistics courses. 

Requirements: Satisfactory grades in calculus or statistics courses and a general interest in mathematics and/or statistics.

Preferred: Students who have taken more than one calculus or statistics course are preferred.

The schedule is flexible, based on the student’s semester schedule.

Note: All tutoring sessions are scheduled on Tuesdays, Wednesdays, and Thursdays 6-8 pm. (May be in-person tutoring or on Zoom depending on current guidelines.)

Messina

Creative Assistant

The Creative Assistant work study positions play a crucial role in the marketing and communication of Messina programming and events. The positions are designed to provide students with practical work experience within the communication and graphic design fields and regular professional development opportunities. Students will:

  • Develop and enhance the office’s marketing and media plan by contributing innovative ideas and opportunities to connect more effectively with the first-year student community and prospective students and their families.
  • Generate, revise, and further enhance publicity materials through print and digital/social media.
  • Capture and document the first year Messina experience through interviews, narratives, faculty/administrator profiles, event reflections, images, videos, and social media posts to tell the story of Messina at Loyola for internal and external audiences.

Learn more about the Messina Creative Assistant position.

Office of International Programs (OIP)

Work Study Student

  • Contact: Tremaynne Parham, tparham@loyola.edu

Responsibilities for the Work Study include the ability to work at or very near 15 hours per week.  

The ideal candidate will:

  1.   Be warm and professional:
    • greet and assist incoming guests to our office
    • process phone calls (incoming and outgoing)
  2. Create, update, post and distribute signs/ handouts/ flyers for various office functions
  3. Assist OIP in organizing, setting up, and breaking down our various sessions
  4. Email, as needed, various correspondence to our partners abroad, students, and student groups
  5. Assist Office staff in processing administrative tasks
  6. Process incoming study abroad applications; create corresponding folders and labels for individual programs
  7. Assist in scheduling appointments for program directors
  8. Gathering materials for and assembly of, various information packets for OIP’s orientations, workshops and packets
  9. Update electronic spreadsheets; make needed copies of various documentation
  10. Process documents / materials for office mailings
  11. Assist in gathering, updating, and disseminating statistical data for our office and various departments on campus
  12. Update and maintain display cases in Maryland Hall
  13. Monitor various event RSVP’s
  14. Assist in collecting and organizing supplies (and supply room) for our international students
  15. Assist OIP with various logistical/administrative aspects of Office-sponsored activities

Skills/experience required:

  • Retail and office experience is a plus
  • Customer Service experience is a plus
  • Demonstrated proficiency with Microsoft Office Suite
  • Demonstrated ability to keep track of and complete multiple assignments

As a member of the Office of International Programs and a student at Loyola University Maryland, you will be expected to conduct yourself in a manner befitting this standing.

Office of Research and Sponsored Programs (ORSP)

Work Study Student

About ORSP: The Office of Research and Sponsored Programs promotes and supports the academic excellence of Loyola University Maryland by guiding faculty members, as well as academic and administrative departments, in the procurement and management of grant funding. In so doing, it enables faculty members to explore and advance their scholarly interests and initiatives, and the University to achieve its strategic objectives.

Position Overview: The work study student will provide clerical support to the Office of Research and Sponsored Programs staff. The task will vary day by day and semester to semester.  Some tasks may include:

  • Using major databases to search for funding sources for faculty and administrators’ projects
  • Entering data into Microsoft Access database or Microsoft Excel spreadsheets
  • Assisting with the maintenance of the office’s website
  • Responding to emails from faculty members
  • Completing other administrative tasks as required like completing mail merges, filing, making copies, and scanning
  • The student must work with the ORSP to work out a schedule that is mutually agreeable during normal office hours.

Requirements: Below is a description of the skills and/or experience needed to perform the job effectively.

  • Proficiency in Microsoft programs, such as Word, Excel and PowerPoint (Access is helpful)
  • Ability to maintain confidentiality and adhere to Loyola reporting guidelines for student employees
  • Perform duties with discretion and maturity
  • Strong writing skills
  • Ability to work independently on assigned projects
  • Ability to work professionally with faculty, administrators, and students
  • Willingness to attend training and learn new programs (i.e. Sitecore)

Pre-Health

Office Assistant

  • Contact: Sarah Lewis, selewis@loyola.edu

The office of pre-health programs is seeking an efficient and hardworking student with strong organizational skills to support the pre-health office. All applicants must be eligible for the Federal Work Study. This position is open to all class years, including incoming first-year students.

Loyola’s vibrant pre-health community consists of over 600 students at different stages of their journey. The pre-health office supports students’ curricular planning, graduate school preparation, and career awareness throughout their four years at Loyola and beyond. We offer advising and services for students interested in medicine, dentistry, nursing, physician assistant career, and many other health professions.

Office Assistant Duties and Benefits

Primary Goals of the Office Assistant:

  • Assist with basic data entry and management.
  • Assist with management of pre-health clubs, events, and Health Outreach Baltimore.
  • Develop and maintain Microsoft Excel spread sheets for various office projects.  
  • Create and distribute marketing materials for the promotion of pre-health events.
  • Assist with various office projects as assigned.

Benefits

  • This position serves as an opportunity to build a portfolio/resume and receive transferrable office environment work experience through supporting pre-health programs
  • A supportive work study experience, with an hourly wage of $11.75, that provides the opportunity to collaborate with a wide range of campus departments, organizations, and partners.

Qualifications

Applicants should:

  • Be eligible for Federal Work Study.
  • Have an interest in pre-health programs.
  • Have proficiency in Microsoft programs, such as Word, Excel and Outlook.
  • Be able to articulate thoughts and ideas clearly and effectively
  • Maintain confidentiality and adhere to Loyola reporting guidelines for student employees. 
  • Perform duties with discretion and maturity.
  • Be able to work independently and efficiently on assigned projects.

Apply to Be Pre-Health Programs’ Office Assistant! 

Application link:2021 - 2022 Office Assistant Application

  • The on-line application includes statement of interest and opportunity to upload your (optional) resume

Priority Deadline: Monday, October 11, 2021

Post Office

Work Study Student

Work in "Stamp It" next to the Bookstore. This is a customer service position that requires a positive customer service attitude. It involves receiving packages and letter mail form various carriers, paying close attention to detail, processing the letters and packages in the Trac computer system and organizing them in the appropriate place. Also, greeting customers and processing their letters and packages accurately out of the Trac system. Other tasks as assigned by the site manager including but not limited to; recycle sweeps of cardboard, keeping the area clean.

Psychology 

Student Office Assistant 

  • Contact: Frank Golom, fgolom@loyola.edu

Job Description:

  • Greet, receive and direct guests in a friendly and welcoming manner
  • Assist faculty with course material procurement, including copying and scanning articles and book chapters
  • Interface with other campus offices as needed  (e.g., picking up library books, dropping off documents to another office)
  • Distribute mail and other deliveries/packages
  • Update department databases and files as requested
  • Conduct basic benchmarking and internet research
  • Assist staff in room scheduling
  • Monitor and stock supplies (e.g., paper in copy machine, change toners).
  • Enter data and/or transcribe audio, as requested
  • Attend to other ad hoc tasks as requested by the department faculty or staff

Required Qualifications

  • Proficient in Microsoft Office (Excel, Word and PowerPoint)
  • Strong written and oral communication skills

Public Safety

Public Safety Student Drivers

The Student driver program is managed by the director of public safety or a designee in coordination with a student appointed as program coordinator. The program coordinator develops schedules for student drivers based on availability and assists with the onboarding process for new hires. Schedules are developed with academic calendars in mind.

Required Skills:

  • Must have a valid driver's license.
  • Must be able to drive while wearing a face mask.
  • Must be able to use a department issued radio.
  • Must be reliable and on time.

About Public Safety: The Department of Public Safety is comprised of over 80 sworn and civilian employees that work 24 hours a day, seven days a week to protect and serve the Loyola community. Loyola police officers have full police authority on all university property and work in close partnership with the Baltimore City Police Department in serving our community. Loyola police officers are unarmed but carry a range of medical supplies and non-lethal protective equipment for everyone's safety. In regard to our partnership with Baltimore City Police, the officers we employ on a part-time basis work mainly on our perimeters as an additional resource for Loyola and the surrounding community. Our physical patrol teams are supported by APCO certified dispatchers located in our state-of-the-art communications center, where a network of over 800 security cameras, alarm systems, and access control systems are active at all times. The safety and well-being of our community is our top priority. https://www.loyola.edu/department/public-safety.

Recreation and Wellness

Work Study Student

  • Contact: Kelly Marbury, 410-617-5446

Responsible for the daily operations and supervision of the Department of Recreation and Wellness facilities and programs to include: opening and closing of work areas, policy enforcement, on-site risk management, customer service and providing a safe, clean, fun atmosphere for our members and users of the facilities and programs.

 Technology Services 

Receiving Room Assistant

  • Contact: Anthony Forte, aforte@loyola.edu

Employee will work out of the Technology Services Receiving room at 5104 York Road.  They will be responsible for checking computer equipment in and out of our asset management system, performing data destruction on retired computers, and other tasks.  Occasional lifting/ moving equipment required.

The Writing Center

Desk Attendant

  • Contact: Craig Medvecky, crmedvecky@loyola.edu

Desk assistants are responsible for checking students in and out of The Writing Center, making appointments, and ensuring the consistency and quality of the student experience. Duties also include greeting visitors, answering questions, making photocopies, taking phone calls, and collecting and filing tutoring paperwork.

Theology

Work Study Student

The Department of Theology is seeking a Federal Work-Study student to assist in building the department’s social media reach and engagement. This is a telework-only position.

The FWS student hire will be expected to collaborate with faculty and the administrative assistant regarding ways to build a social media presence in the Department of Theology and keep students engaged in the Loyola community. Duties may include, but are not limited to:

  • Produce creative and engaging content
  • Provide regular updates through Instagram, Facebook, and Twitter
  • Coordinate social media campaigns that get students involved (ex: trivia, hashtags, FAQ’s)
  • Collaborate with other departments (ex: CCSJ, Campus Ministry, Student Activities) to promote each other’s virtual activities, happenings, and events
  • Schedule regular Zoom social gatherings for Theology majors and minors
  • Perform additional tasks and special projects as assigned by faculty members and the administrative assistant

Requirements:

  • Must be enrolled as a full-time Federal Work Study student at Loyola University Maryland
  • Must be available to work between 10-15 hours per week
  • Marketing and social media experience recommended

WLOY Radio

Digital Media Content Developer

The Digital Media Content Developer is responsible for the development, maintenance and growth of WLOY’s various content sites and social media. This includes the WLOY website, social media, and the Channel 111 visual presentation. Strong writing skills preferred. Graphic design software skills are a plus. It will require weekly, if not daily, updates of the various locations in response to events and various departments. The various Board officers will be providing specific content to the DMCDs as well for regular updates of the sites.

Technology Manager

The Technology Manager will have responsibility for the support, development and growth of the computer-based infrastructure at WLOY and its external components. This will predominantly entail supervision of streaming systems, servers and web sites. A strong background in servers is critical, as is a general knowledge of both Mac OSX and Windows (ideally some server experience) is necessary. The station operates 12 Mac systems, 2 Windows PCs and 4 Mac OSX servers. This is a critical position and will require odd hours for emergency support.

Public Relations Director

The Public Relations Director is the face of WLOY in the community and on campus. The PR director will be responsible for constant communications with campus and community organizations and regional media. A weekly news release is expected by fax and/or email. The PR director is expected to pave the way for Business and Promotions to reach into new areas, whether the local Chamber of Commerce or a campus organization. The person must be prepared to make public presentations, maintain excellent contact records and be able to handle emergency PR situations as they arise. The PR Director co-manages a team of students including PR, Promotions, Digital Content, Graphics, etc...

Music Librarian

The Music Librarian is part of a team responsible for maintaining WLOY’s archive of more than 16,000 pieces of recorded material, including database development and management. Music listening and rating will be required, as well as management of the station’s older catalog. The Librarian(s) report to the Music Director and may be required to shift focus as needed by the MD. A secondary project is the digitization of nearly 9,000 pieces of vinyl and their conversion to automation files. Consistent and reliable attention to detail is a must. A diverse knowledge of music is important, but an open mind and desire to learn more musical styles and bands is critical.

Women's Center

Student Assistant 

  • Contact: Melissa Lees, mklees@loyola.edu

The Student Assistant will:

  • Assist with the basic functions of the office (faxing, copying, etc.)
  • Greet in-office visitors and answer phones to direct them to the appropriate staff member.
  • Manage in office event sign-ups or sales.
  • Set up or clean-up for departmental programs.
  • Help keep office suite and general area organized.
  • Create banners and hang flyers in Student Center for departmental programs.
  • Design eye-catching and creative display boards.
  • Other duties as assigned.

The student will possess computer literacy and be proficient in Microsoft Word, Excel, Power Point, or other publication software. The student assistant must be a responsible individual who arrives on time, completes tasks by deadline, with little supervision and is accustomed to handling confidential information. The student assistant should provide excellent customer services on the job.

This position is available for the entire school year. Maximum 15 hours total available per week for each student assistant.