Loyola University Maryland

Office of Marketing and Communications

Loyola Style Guide

Loyola follows Associated Press style guidelines, except where indicated in this guide, which supersedes AP style. Please note that social media often calls for exceptions. Style questions may be directed to Rita Buettner, director of university communications, at rfbuettner@loyola.edu. When creating digital content, please keep in mind Loyola's accessibility standards.

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

A

Abbreviations/Acronyms

Acronyms are acceptable after full first usage. For acronyms of more than two letters, do not use periods: The Center for Community Service and Justice (CCSJ) employs more than 20 student workers, and the CCSJ offers a variety of programs.

Exceptions: see Religious Congregations and Degrees.

Academic and administrative titles

Lowercase titles when after the name: Gary Epstein is the traffic manager for the office of marketing and communications.

Capitalize titles before names: Traffic Manager Gary Epstein keeps the office of marketing and communications running.

Addresses

Follow AP style: Use the abbreviations Ave., Blvd., and St. only with a numbered address: 1600 Pennsylvania Ave. Spell them out and capitalize when part of a formal street name without a number: Pennsylvania Avenue. Lowercase and spell out when used alone or with more than one street name: Massachusetts and Pennsylvania avenues. All similar words (alley, drive, road, terrace, etc.) always are spelled out, even in a numeric address. Capitalize them when part of a formal street name. Spell out streets using First through Ninth; use figures for 10th and above.

The North Charles Street campus address should be written:
4501 N. Charles St. (only spell out North when not used with the numeric address)
Baltimore, Md. 21210 (Maryland may be written out in formal uses, i.e., invitations)

Important exception:
When setting up BREs you should use the following standard:
LOYOLA UNIVERSITY MARYLAND
4501 N CHARLES ST
BALTIMORE MD 21210
It is all caps and does not use punctuation. 

Return addresses on envelopes and postcards should use the general version using the USPS abbreviation for Maryland, MD.
4501 N. Charles St.
Baltimore, MD 21210

See State abbreviations.

Admission

Use “admission” not “admissions.” The office of undergraduate admission. The office of graduate admission.

Affiliate faculty

Use the term “affiliate” rather than “adjunct.”

African-American

Preferred use is African-American with a hyphen. Only use “black” when used in quotes and in names of organizations.

Alma mater

Italicize.

Alumni

Alumni, alumna, and alumnus are the preferred references. However, alums is acceptable. Avoid the use of “alum.”
Lowercase alumni unless part of a title: Alumni Association.
Use “alumnus” for a male graduate, “alumna” for a female graduate. Use “alumni” for a group of graduates. Use “alumnae” only for a group of Mount Saint Agnes graduates.
Commas set class year apart from name: Sarah Smith, ’98, is a physicist for NASA. Ben Fry, ’04, MBA ’08, is starting his own business.
For graduate alumni, include the master's degree: Thomas McCurley, MBA ’92, works as a consultant. Jack Greenburg, EMBA ’84, lives in New York. Sarah Young, M.Ed. ’78, is principal at Holy Angels.

See also Degrees.

Alumni classes

When referring to individual classes, capitalize Class: The Class of 1994 contributed $50,000 to the campaign.

Ampersands

Never use ampersands, unless they are part of a formal name.

Athletics

Lowercase names of athletic programs and teams: men’s soccer, women’s basketball, club sports, intramural sports.
Teams can be referred to as “the Hounds.” Do not use “the Lady Hounds.”
Use “Greyhounds” as an adjective before teams, not “Greyhound.”
A team is an it, not a they. Noun-verb agreement should follow accordingly.

B

Baltimore Collegetown Network

Building and location names

Use full names on first reference. Campus locations should be referred to as listed below:

4th Floor Program Room
Academic Quadrangle; Quad
Ahern Hall
Air Dome (Use “the dome” on second reference.)
Alumni Memorial Chapel
Andrew White Student Center (Use “the Student Center” on second reference.)
Aquinas Hall
Armiger House
Avila Hall
Beatty Hall
Bellarmine Hall
Boulder Garden Café (Use “Boulder” on second reference.)
Boulder 2.0
Butler Hall
Campion Tower
Center for Innovation and Collaborative Learning
Claver Hall
Cohn Hall
DeChiaro College Center (Use “the College Center” on second reference.)
Diane Geppi-Aikens Field
Donnelly Science Center
Dorothy Day Hall
Early House
Flannery O’Connor Residence Hall (Never refer to as O’Connor; always use full name.)
Jenkins Hall
Fitness & Aquatic Center
Hammerman House
Hopkins Court
Ignatius House
Justin Ocher House (301 Rossiter Ave)
Knott Hall
Lange Court
Loyola/Notre Dame Library (Capitalize “the Library” on second reference.)
Mangione Aquatic Center
Maroger Art Studio
Maryland Hall
McAuley Hall
McClure Tennis Center
McGuire Hall
McManus Theatre (Use “the Theatre” on second reference.)
Newman Towers
Notre Dame Alumnae Field
Rahner Village
The Rev. Brian F. Linnane, S.J., Alumni House” (Use “the Linnane Alumni House” or “the Alumni House” after first reference.)
The Rev. Francis X. Knott, S.J., Humanities Center (Use “Humanities Center” on second reference.)
The Rev. Harold Ridley, S.J., Intercollegiate Athletic Complex (Use “Ridley Athletic Complex” on second reference.)
The Sellinger School of Business and Management (Lowercase “t” in running text; full formal name, which may be used for invitations or display pieces: The Rev. Joseph A. Sellinger, S.J., School of Business and Management)
Seton Court
Southwell Hall
Stamp It! Mail Center
USF&G Pedestrian Bridge
Xavier Hall

C

Campaign name

Italicize: Bright Minds. Bold Hearts.
In running text, use a comma between the phrases: The goal of the Bright Minds, Bold Hearts campaign is to raise $100 million.

Campus

Lowercase: Students return to the Loyola campus at the end of August.

Campus community

Lowercase.

Campus designations

Evergreen campus
Columbia Graduate Center or Columbia campus
Timonium Graduate Center or Timonium campus
Loyola Clinical Centers at Belvedere Square

The Career Center

Lowercase t in running text: Students can visit the Career Center Monday through Friday. (Same rule applies for The Writing Center and The Study: Visit the Writing Center for proofreading help. Comfortable chairs and space for group work are available at the Study.)

Catalog/catalogue

Loyola’s course catalogue is referred to with that spelling. In all other references, catalog should be used.

Classes

Refer to individual classes with a capital C: The Class of 1965 donated a new piano to the music department.

Commencement

Always capitalize when referring to Loyola’s Commencement Exercises.

Composition titles

Italicize book, television series, and movie titles; all other works place inside quotation marks.

Core curriculum

Lowercase in all references, including when “core” is used on its own.

Courtesy titles

Only use courtesy titles for religious (Fr., Sr.) or members of the military, when appropriate.

Cum laude

Italicize.

D

Dates

When using a month with a date, abbreviate months according to AP style:
Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec.
Spell out the month when used on its own or with a year but no date: The Fitness & Aquatic Center will be closed during the last week in December.
Exception: Months in dates may be spelled out in headlines and on posters.

Use a comma after dates included with years: The Fitness & Aquatic Center will reopen Jan. 5, 2009, with a social gathering for all members.

Include years when the year is not implied or if and when the publication is not dated.

Degrees

Capitalize when referring to the complete name of the degree: She is pursuing a Bachelor of Arts in English. He earned his bachelor’s in chemistry in 2006.
Use periods when abbreviating, except for degrees with three or more capital letters: B.A., B.S., MBA, EMBA, M.Ed., Ph.D., Psy.D.

Departments

Lowercase, except with names of languages (English, for example):
Michael Franz, Ph.D., is chair of the political science department.

Doctoral degrees

Include terminal degrees after people’s names: William Smith, MFA. Karyl Leggio, Ph.D. (Do not use “Dr. Leggio” on second reference.)

E

Early Action

Capitalize.

The Evergreen Annual Fund

Refer to as “the Evergreen Fund” unless awkward.

G

Grade point average

Lowercase. “GPA” is acceptable on second reference and on first reference when the context is clear.

H

The Hanway Lecture in Global Studies

In a sentence, lowercase the t in “the.” On second reference, use “the Hanway Lecture.”

Health care

Two words, per AP style

I

Internet terms

Follow AP style:
Android
email
Internet
online
Web
website
Bluetooth
Blu-ray
blog
cellphone
wiki
iPhone
podcast
Facebook
Loyola Today
Inside Loyola
YouTube
eBay
Wi-Fi
smartphone
Google, Googled, Googling
friend, follow, like, unfriend, unfollow
e-reader, e-book
tweet, retweet
Twitter
app
check in (v.) check-in (n.)
hashtag
LinkedIn

L

Latin words and phrases

Italicize, with the exception of alumni, alumnae, alumnus, and alumna: The alumna graduated magna cum laude.
Also italicize non-English words.

Living learning

No en dash: Loyola's distinctive first-year living learning program, Messina, fosters community and connections beyond the classroom.

Loyola Clinical Centers

Always capitalize. On second reference use “LCC” or “the LCC.” Treat as a single entity, such as the United States: The Loyola Clinical Centers offers a wonderful example of interprofessional education in action.

Loyola University Maryland—second reference:

Use “Loyola,” “Loyola Maryland, or “the University.” Do not refer to “Loyola University.” Only capitalize “University” when referring to Loyola.
No acronyms (e.g., LU or LUM) are acceptable abbreviations for the university’s name (Social media is an exception.)

Loyola magazine

Lowercase m and italicize “Loyola,” the name of the magazine.

M

Majors

Lowercase: He is majoring in physics. The exception is that we capitalize names of modern and ancient languages (English, Greek, Spanish) because they are proper names, in addition to Loyola-specific programs (Global Studies, Forensic Studies, Pre-Health Programs). 

Messina 

Never refer to as “The Messina program.”

More than

Always use “more than” rather than “over” when speaking of quantities

Mount Saint Agnes College 

“Mount Saint Agnes” is acceptable on second reference. Never abbreviate, except when using MSA to designate alumnae class years.

N

Names

No courtesy title for Ph.D.s, Ed.D., and M.D.s. See Courtesy Titles.
Suffixes
Use commas for Jr. and Sr., but not for II, III, IV, etc.: Martin Luther King, Jr., delivered an inspiring message. The gift from John Brown II will establish the first Center for Style Guide Usage.

Non-English words and phrases

Italicize all non-English words and phrases: She graduated cum laude. The exchange student greeted him warmly. “Hola,” he said, giving him a hug.

Numbers

Follow AP style writing out numbers zero through nine and using digits for 10 and numbers greater than 10. Exceptions are ages and measurements, which are always written as digits: Her daughter is 3 years old. Exceptions can also be made for numbers in lists or for clarity. (4th Floor Program Room is an exception to this rule.)

O

Offices

Office names are lowercase: office of creative services, office of student support and wellness promotion
Exceptions are for centers and offices needed to capitalize for clarity, including:
ALANA Services
Campus Ministry
Dining Services
Disability Support Services
Event Services
Facilities and Campus Services
Financial Services
Graduate Student Services
Health and Education Services
Printing Services
Student Administrative Services
Technology Services
Center for Community Service and Justice
School of Education
The Career Center
Center for Innovation in Urban Education
Center for Montessori Education
The Writing Center
The Counseling Center
The Women’s Center

P

Patriot League

Use full name on first reference. (“PL” is acceptable on second reference.)

Phone numbers

See Telephone numbers.

President

President Brian F. Linnane, S.J., or Rev. Brian F. Linnane, S.J., president. On second reference, always use “Fr. Linnane.” On invitations, “Reverend” may be spelled out.

Programs

Capitalize only full official program names: Graduate Program in Liberal Studies.

Punctuation

Bulleted lists

Use semicolons to separate bulleted items and insert “and” at the end of the second to last line.

Dashes

Use en dash to show duration of time: He worked at Loyola from 1997–99. The event will be held from 4–6 p.m.
The en dash should also be used to denote ranges, such as ages (ages 4–8), page numbers (see pages 89–101), months (She will study abroad from January–May.), and academic years (2009–10). No spaces should be used on either side of the en dash.
Use em dash (—) to punctuate phrases within sentences. Omit spaces on either side: The creation of a style guide—long overdue at Loyola—will ensure clarity in communication.

Series comma

Use series, or Oxford, comma in all instances: Loyola University Maryland comprises the Sellinger School of Business and Management, the School of Education, and Loyola College.

Spacing

Use one space after a period, semicolon, and colon.

R

Religious congregations

Rev. Timothy Brown, S.J., gave the blessing. (Always use periods in “S.J.” and other congregations of two or fewer letters.)
Do not spell out “Father” and “Sister” when referring to priests and sisters on second reference. On second reference, use priests’ last names but sisters’ first names, i.e., Fr. Linnane and Sr. Catherine.
In speeches, use “Society of Jesus,” rather than “S.J.:” Father Brian Linnane of the Society of Jesus. “Society of Jesus” may also be written out for formal occasions or for clarity.

Residence Halls

Avoid using “dorms.”

Résumé

S

School of Education

Do not use “the” before School of Education unless in running text where the omission is awkward. Always capitalize.

Service-learning

Spring Break Outreach

SBO (no periods) is acceptable on second reference and for internal communications.

State abbreviations

Spell out the full name when no city is involved: Jane Smith, ’02, and her husband, Tim, live in Oregon.

When a city is mentioned, abbreviate using AP abbreviations: Jane Smith, ’02, and her husband, Tim, own a house in Portland, Ore.

Follow AP state abbreviations:
Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas, Utah are spelled out.

Alabama: Ala. Arizona: Ariz. Arkansas: Ark.
California: Calif. Colorado: Col. Connecticut: Conn.
Delaware: Del. District of Columbia: D.C. Florida: Fla.
Georgia: Ga. Illinois: Ill. Indiana: Ind.
Kansas: Kan. Kentucky: Ky. Louisiana: La.
Maryland: Md. Massachusetts: Mass. Michigan: Mich.
Minnesota: Minn. Mississippi: Miss. Missouri: Mo.
Montana: Mont. Nebraska: Neb. Nevada: Nev.
New Hampshire: N.H. New Jersey: N.J. New Mexico: N.M.
New York: N.Y. North Carolina: N.C. North Dakota: N.D.
Oklahoma: Okla. Oregon: Ore. Pennsylvania: Pa.
Rhode Island: R.I. South Carolina: S.C. South Dakota: S.D.
Tennessee: Tenn. Vermont: Vt. Virginia: Va.
Washington: Wash. West Virginia: W.Va. Wisconsin: Wis.
Wyoming: Wyo.

Omit “Md.” in Baltimore references, except in mailing addresses and on display pieces where it is needed. On envelopes, use MD with no period, per USPS abbreviations.

Strategic plan

Italicize the full names of strategic plans: The Ignatian Compass: Guiding Loyola University Maryland to Ever Greater Excellence. References to “the strategic plan” should be written lowercase. The names of strategic plans should NOT be abbreviated.

Student-athlete

Hyphenate.

Students

Choose “first-year” student over “freshman,” except in historical references where appropriate.
Use “upperclass student,” except in formal names of programs or organizations.

Students of color

Preferred term.

Study abroad

Lowercase.

T

Telephone numbers

Use hyphens, not parentheses: 410-617-5012
For on-campus/internal publications, refer to Loyola phone numbers as “ext. 5025.”

Theater

“Theater” in all uses, except when referring to McManus Theatre and the fine arts major, which is listed as “theatre” in our course catalogue.

Third-person possessive

When possible, use the plural to avoid using the singular.
When unavoidable, use “his or her.”

Times

Use periods in “a.m.” and “p.m.” and an en dash for time duration: The event will be held from 4–7 p.m.
Avoid confusing references to 12 p.m. and 12 a.m.: Due to inclement weather, the campus will close at noon. Shuttle service is available until midnight.

U

Urban Needs Introduced Through Experience

“UNITE” is acceptable on second reference and for internal communications.

W

Web addresses

Including “http://” is not necessary: www.loyola.edu/admission 
Request a shorter (vanity) URL for longer web addresses.
Omission of “www” is acceptable when clear that it is a Web link: loyola.edu/admission
For grammatical clarity, periods must be used at the end of a sentence, even if the sentence ends with a URL. No space should be included between the link and the period. An effort should be made to insert the link within the sentence or use other defining characteristics to distinguish the link from the period.