3. Reporting Procedures
Community members, students, faculty, staff, administrators and University guests should report all crimes, emergencies and public safety related incidents to Loyola’s DPS or gender based violence to the University’s Title IX coordinator in a timely manner. Incidents, suspicious circumstances or any other police-related information can be reported to a DPS officer on patrol or by calling 410-617-5911 or 5010.
It is the policy of the Department of Public Safety to respond to all requests for police services, to write an incident report and to conduct follow-up investigations when necessary. The department’s investigators conduct or coordinate any incidents needing internal or external investigations by local police. All incident reports written by DPS are forwarded to the Office of Student Development for adjudication and to provide any follow-up as may be needed.
Timely crime reporting can be crucial to the prevention or detection of criminal activity, the Loyola community is encouraged to report offenses promptly and accurately to DPS and/or local police, when the victim of a crime elects to or is unable to make such a report. Crimes should be reported to Loyola’s DPS for the purpose of making timely warnings, mass notifications and for the collection of statistical data concerning criminal offenses to be included in this annual security report, therefore reports submitted to DPS will be assessed for these purposes.
DPS issues periodic Incident Alert bulletins of suspicious or criminal activity occurring on or around the campus with suggestions of ways to avoid the occurrence of similar incidents. Alerts are distributed to the Loyola community via text messaging and the University’s email system and are posted to DPS’s webpage. All members of the Loyola community are urged to read these notices carefully, and to be guided by the information presented. Anyone with information warranting a timely warning or mass notification should immediately report the circumstances to the Department of Public Safety.
For the purpose of making a timely warning, criminal reports should be reported to:
Timothy Fox: Director of Public Safety
Major Rudy Dawson: Assistant Director of Public Safety
Jocelyn Kelley: Assistant Director of Support Operations and Access Control
If you are the victim of a crime and do not want to pursue action within the University system or the criminal justice system, you may want to consider making a confidential report. A DPS officer can file a report on the details of the incident without revealing the victim’s identity. The purpose of a confidential report s is to maintain confidentially, while taking steps to ensure the future safety of yourself and others. With such information, the University can keep an accurate record of the number of incidents involving students, employees and visitors; determine where there is a pattern of crime with regard to a particular location, method, or assailant; and alert the campus community to potential dangers. Reports filed in this manner are counted and disclosed in the crime statistics of the annual security report for the institution, when reports involve allegations of sexual harassment (including sexual violence) they are made available to the University’s Title IX Coordinator. You can call Loyola University DPS and ask that information remain confidential.
If you have been the victim of sexual misconduct but do not want to report it for investigation, you may seek out a counselor or psychologist in the Counseling Center. Reports made to a licensed counselor or health care provider are confidential and will not be reported for investigation without your permission unless an imminent threat exists. However, University pastoral and professional counselors are encouraged to inform students seeking counseling who report being a victim of a crime to voluntarily report the incident to DPS, local police or Loyola’s Title IX coordinator, either confidentially or anonymously for inclusion in Loyola’s disclosure of crime statistics in our annual security report.
Confidential resources are available for support and advice on campus. Students may access the Student Wellness and Promotions Office at 410-617-2928, health services providers in the Student Health Center at 410-617- 5055, clergy offering pastoral care at 410-617-5881, and the Sexual Violence Coordinator in the Women’s Center at 410-617-5844. These resources are not required to report your personal identifying information but are required to report the incident for statistical disclosure in our annual security report and will keep personal identifying information confidential. Employees can call the Employee Assistance Program 24/7 at 1-800-765-0770. Additional resources for counseling and assistance, both on and off campus, are listed in this document.
If you are the victim of a crime and do not want to pursue action within the University’s judicial System or the criminal justice system, you may want to consider making an anonymous report. Reports filed in this manner are counted and disclosed in Loyola’s annual security and fire safety report. As noted, confidential and anonymous reports are extremely valuable in order to prevent further victimization and to obtain a more accurate portrait of campus crime. In certain instances, a victim of crime may be reluctant to file a report fearing the process and/or loss of anonymity. In such circumstances, such crime victims are encouraged to consider making an anonymous report. Anonymous reports can be filed by using DPS’s “silent witness” anonymous reporting system, which is utilized for investigative and statistical purposes. “Silent witness is available 24/7 on the DPS website at: http://www.loyola.edu/department/publicsafety/silent-witness-form another anonymous reporting option for all Loyola community members is Ethics Point. Loyola community members are encouraged to report any behavior which is in violation of law or University policy. Ethics Point is available 24/7 and can be accessed through The Human Resources website: https://secure.ethicspoint.com/domain/media/en/gui/18799/index.html
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