Loyola University Maryland

Records Office

Faculty Grading Information

Spring 2020

General Grading Information
Grading for Graduating Students
Grading for Pass/No Credit Option

General Grading Information

When is the deadline for students to withdraw from a class?

The last day for graduate and undergraduate students to withdraw from classes ("W" on transcript) is April 28, 2020.

Can due dates for assignments be set beyond the published exam day/time for the course?

No. Faculty using other kinds of assessments cannot set the due date for these assignments AFTER their published exam days/times.

What are the days/times that faculty can give a synchronous exam?

Synchronous traditional 2- or 3-hour exams MUST be administered during the two-week exam period, within the time frame specified in the exam schedule for their course(s), to prevent overlap with another faculty member's exams. Please consider different time zones when deciding on the synchronous exam option.

When are grades due?

Faculty grades are due no later than 72 hours after the published exam time, for each of their courses whether they give a final during that exam time or end date of the course.

When can I begin entering grades for Spring 2020?

WebAdvisor grading will open for all undergraduate and graduate Spring 2020 courses on May 1, 2020.

Do I need to submit all of my grades for all students in the class at one time?

No. Faculty can enter grades for students in a class at different times. However, after a grade has been submitted for a student, it cannot be changed unless you submit the Initial Grade Assignment/Change of Grade e-form.

When will WebAdvisor grading close?

All grades are due on Tuesday, May 12, 2020 at noon.

When is the latest date an Incomplete can be scheduled without the school Dean's approval?

The latest date is August 20, 2020.

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Grading for Graduating Students

When are grades due for graduating students (undergraduate and graduate)?

Grades for all graduating students are due May 12, 2020 at noon. It is critical to meet this deadline because the University plans to follow its standard graduation clearance processes and timeline.

What is the last date that grade changes can be submitted to the Records Office for graduating students?

Friday, May 15, 2020 at noon. Faculty can access the Initial Grade Assignment/Change of Grade e-form on WebAdvisor (WebAdvisor for Faculty > Faculty Information > Change of Grade Form). After this time and date, all grades are considered final for graduating students.

When will degrees be conferred for graduating students?

Degrees will be conferred on May 16, 2020. Transcripts will be available to students, with a posted degree, the week of May 27, 2020.

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Grading for Pass/No Credit Option

When can undergraduate and graduate students select the P/NC grading option?

Student are required to complete the P/NC Spring 2020 form (available on the Records Office website) beginning April,10, 2020 through April 28, 2020 at 5 p.m. if they want to opt into the P/NC grade option.

What is the "P" grade equivalent to?

Graduate Students: The "P" grade is equivalent to a letter grade of B (3.000) or higher, per the Graduate Catalogue.

Undergraduate Students: The "P" grade is equivalent to a letter grade of C (2.000) or higher, per the Undergraduate Catalogue.

What is the "NC" grade equivalent to?

Graduate: The "NC" grade is equivalent to a letter grade of B- (2.670), C+ (2.333), C (2.000), or F (0.000)

Undergraduate: The "NC" grade is equivalent to a letter grade of C- (1.670), D+ (1.333), D (1.000), or F (0.000).

What if a course is already set up as Pass/Fail?

All Pass/Fail courses will automatically be changed to Pass/No Credit. The "P" grade will remain a "P." If a student earns an "F," the "F" grade will be converted to an "NC" grade automatically.

Please refer to the list of Pass/Fail courses for the Spring 2020 semester to confirm if your course is listed as Pass/Fail.

How will faculty know if students have selected the P/NC option?

Faculty will not be informed that students have chosen the P/NC option for a class. Faculty should submit letter grades for all students as normal. The letter grade will be converted to a "P" or "NC" by a grade translation table in Colleague for students who have elected the P/NC option.

If the course was initially set up as a Pass/Fail course, faculty should submit the Pass grades for those students who meet that criteria. For students who receive an "F" grade, that grade will automatically convert to an "NC" grade.

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