Loyola University Maryland

Student Activities

Reserving Vehicles for Club Use

Cars and Minivans (4-8 people)

  • Students must first complete the Driver Clearance process found on Inside Loyola. (You MUST receive confirmation that you are cleared.  If you haven't received the confirmation in a week, please contact Motor Pool to verify that you are cleared.)  Only cleared students are eligible to move on to the next step.  Start this step at least 4 weeks in advance of your intended reservation date.
  • Once cleared, the driver can complete the Vehicle Reservation Request form, which is available online here, or in the Office of Student Activities. The person who completed the Driver Clearance process is the only person eligible to submit the form.  Please bring the completed form to Student Activities at least 10 business days in advance to be processed.
  • The Office of Student Activities will submit the form to Motor Pool on your behalf as students may not submit their own requests to Motor Pool.  The student who submitted the form will receive a confirmation from the Student Activities Office when the reservation is confirmed.
  • There is no fee to use Loyola cars or minivans for off-campus club events. There is, however, a fee to reserve charter buses.  See below for the prices.


Charter Buses (8+ people)

  • Please submit the form at least 14 business days (weekdays, not including weekends or Loyola holidays)  following prior to the date of your charter. Any charter request that is submitted in less than 14 business days cannot be guaranteed.  The form for both vehicles and buses is the same and can be found in the Student Activities Office.
  • There is a minimum of 8 riders total in order to submit a request. 
  • There is a 4 hour minimum charge on all charters. 
  • Buses are available for charters within a 100 mile radius of the campus at the following rates:
    13 passenger @ $25/hr + $.44 per mile after the first 50 miles
    21 passenger @ $30/hr + $.54 per mile after the first 50 miles
    40 passenger @ $40/hr + $.76 per mile after the first 50 miles
  • Students do not need to complete the Motor Pool Driver's Clearance process to request a charter bus.