Loyola University Maryland

Student Life

Room Changes

Room Changes to a different suite or apartment are generally not permitted outside of the move week period. Move week is the only open move period of the semester and follows a specific format. We encourage students who are having roommate concerns to work with their roommates so an amicable solution may be found for both parties. In addition, residents can also utilize their Resident Assistant (RA) and other staff in their area to help them navigate their specific challenges.

Bedroom Changes

Bedroom Changes within the same living unit may occur between Move Week and November 27th and residents must be moved 24 hours after approval has been granted. For a bedroom change to be approved, all of the roommates who will be impacted by the move must agree. This includes the person you are switching bedrooms with as well as both of the direct roommates. A direct roommate is the person who is assigned to the bedroom with you. Moving without confirmation from Student Life will result in a $50 administrative fee for each individual.
 

To Request a Bedroom Change:

  • Each resident who is directly impacted by the switch must complete a Bedroom Change Form
  • This does not mean everyone in your unit - just you, your direct roommate(s), the student you are switching with and their direct roommate(s)
  • If the room you are switching to does not have any one living in it, only you need to complete this form
  • Remind everyone (who needs to complete the form). Often times, the hold up is students who don't participate in the request.
  • After everyone completes the form, our office will confirm your move and provide instructions. Do not move before you receive approval or each individual involved in the mover will be charged a $50 administrative fee. 

If you have any questions regarding the Bedroom Change Process, please contact us at studentlife@loyola.edu or 410-617-5081.

Move Week

Move Week is the only open move period of the semester.  Students who wish to move should read the following information carefully. Move Week information is also emailed to students' Loyola email address. 

Pull-In Day & Direct Room Swaps - Monday, September 17, 2018
Monday, Sept 17, 2018 | 10:00am to 12:00pm and 1:00-4:00pm
Office of Student Life, Seton Court 08B

Any resident who has a vacancy and has identified the person they wish to fill that vacancy, will need to come to the Office of Student Life, along with the individual they wish to have move in  and to register the move.

Any residents who want to have a direct room swap, where two residents from different rooms swap spaces with one another, need to register their move by coming to the Office of Student Life together.

Proxy Form: If one of the two residents wishing request a room change are unable to come to the Office of Student Life, the Absent Resident may complete and sign a Proxy Form and provide the form to the other resident who is directly involved with the switch or pull-in. By signing the Proxy Form, the Absent Resident agrees to accept the room change that the Proxy processes. The Proxy Form is attached to this email or you can download the Proxy Form by clicking here.

PLEASE NOTE: If current roommates of an apartment or suite are switching bedrooms within their apartment, and no new roommate is being pulled-in to the room, there is no need to participate in this process. For switches between residents within the same apartment/suite bedroom changes, please review the Bedroom Change Process in the previous section.

Open Move Period - Wednesday, September 19, 2018 to Friday, September 21, 2018
Wednesday, Sept 19th through Friday, Sept 21st | 10:00am to 12:00pm and 1:00-4:00pm
Office of Student Life, Seton Court 08B

Any resident who wishes to move to another place on campus can do so during this period.  In order to register your move, the individual wanting to move needs to come to the Office of Student Life.  Any resident who is having difficulty finding a new room should come to the Office of Student Life so our staff can assist you.

If you have a vacant space in your unit and you do not pull anyone in, you can complete a Room Profile via this link (it’s also attached to this email) so that other students can have an idea of the environment in your room. Be sure to complete this with your current roommates and submit it to studentlife@loyola.edu by 5pm on Monday, September 17th.

It is your responsibility to meet any potential roommates of rooms you are considering (if you wish to do so). Many residents with vacancies have completed Roommate Profile Sheets which are available in the Office of Student Life so you can learn more about those residents and their rooms. All moves must be registered in the Office of Student Life before you move. 

A complete move includes:

  1. Checking-out with your present RA, completing the move-out portion of your RCR and turning-in your key to Student Life (Seton 08B).
  2. Checking-in with your new RA, picking-up your new key at Student Life (Seton 08B), and completing an RCR for your new room.
  3. Vacancies are typically updated everyday at 6:00pm. Use the following like to view vacancies: https://inside.loyola.edu/departments/dept-stlf/ra_communications/resident_students/Shared%20Documents

**First-year students may move into any Campion Tower Floors 5-9, Flannery O'Connor Hall, Hopkins Court, or Butler/Hammerman spaces only.

Questions about Move Week may be directed to The Office of Student Life at 410-617-5081 or email Student Life.

Move Week Vacancies (typically updated by 8pm daily during Move Week)

Wanting to move to a new room outside of the move week period

Student Life does not typically permit moves to a new space outside of the move week period. Please read the following information very carefully so that you understand the process.

Talk to your Resident Assistant (RA)

  • Your RA will provide you with information about your options for resolving the room issue/s you are currently having; including conflict coaching/facilitated dialogue and tips for talking with roommates.
  • At this time, you may choose to approach your roommate/s on your own.

Roommate meeting (can include your RA depending on your level of comfort)

  • This is an opportunity to revisit the Roommate Agreement Form and consult all roommates for possible updates to this document. You should be prepared with any edits you may want to see on the document but you should also be prepared to compromise with your roommates. 
  • Your RA can facilitate this discussion between you and your roommates, in which there is an opportunity for everyone involved to express thoughts, feelings, and concerns about the room situation. This is also your opportunity to express new preferences and develop new boundaries for your room in consultation with all of your roommates as a group.

Talk to your Graduate Resident Coordinator/Assistant Director (GRC/AD)

  • If there is no consensus or there is dissatisfaction after the meeting with your roommates and RA, set up a meeting with your GRC/AD to discuss your concerns. 
  • In most instances, the GRC/AD will revisit the discussion with you and all of your roommates. Sometimes, area staff may choose to meet with the other roommates separately before the group meeting to gain understanding of  their perspectives; please be prepared for this possibility.

If your GRC/AD believes that a room change is appropriate, they will provide you with a Room Change Form that must be completed before the process can begin.

***NOTE: this is contingent upon the availability of vacant spaces***

  • Bring the Room Change Form to the Office of Student Life in Seton Court 08B and the Housing Operations staff will work with you.
  • Once you bring the form to the Office of Student Life, you will be provided with a list of vacancies and the profile information for the current residents of that room.
  • After you decide on a new space, the following steps must be completed to ensure a successful move
    • Obtain your new key
    • Obtain card access to new building (if applicable)
    • Move out of your old room within time designated by Housing Operations staff (set up appointment with old Resident Assistant to inspect your room prior to returning your key)
    • Return your old key to the Student Life office (failure to return your key by the deadline set will result in a $100 rekey charge)
    • Check into your new space with your RA (update the Room Condition Report as needed to avoid being billed for preexisting damages at the end of the year).

Helpful Tips

  • Room changes are viewed as the last option in the case of a roommate conflict.
  • Please keep in mind that Area staff and Student Life office staff typically work between the hours of 8:30am-5pm. If you attempt to contact staff outside of these hours (whether through email, phone, etc.) they will respond to you usually within the next business day.
  • The Office of Student Life cannot guarantee the bed space type or specific building location for mid-semester moves.