HoundPrint’s improved functionality and stability means that we will be able to move away from most stand-alone printers on campus. This will allow Loyola to realize significant cost savings on these printers, their consumables, and even electricity. As a reminder, the Technology Procurement and Disposal policy states that University funds should not be used to purchase or support personal or networked printers outside of the HoundPrint program.
Printer Exception Guidelines
Loyola University MD has made many strides toward becoming a more environmentally friendly and sustainable campus. Though we have been striving towards the concept of a paperless university, we realize that printing and making paper copies is an essential function. The goal of this policy is to control costs, ensure that equipment is properly maintained, and ensure compliance of responsible use of Loyola’s computing equipment.
Purpose of the guidelines is to:
• Reduce the cost of consumables and energy by using more efficient print/copy devices
• Ensure utilization of the University multi-function printer/copier fleet whenever possible
• Support green initiatives by reducing the number of printing devices on campus
• Institute a monitorable managed print/copy environment that enables cost management
Standalone or “personal” printers are no longer authorized by the university because of the cost to maintain them. Faculty, staff and students are expected to use the more economical multi-function Sharp/HP printer/copiers that are located across the Loyola campuses. Any exception to this policy must be approved by the CIO. Requests will be reviewed on a case by case basis. Technology Services reserves the right to refuse such requests.
Policy Exceptions: The following are situations when a standalone printer will be allowed.
1. Need to print specialized paper formats that are not supported by the MFP
2. An employee has physical difficulty walking to the nearest MFP
3. An employee is unable to leave their workspace unattended
4. The nearest MFP is a significant distance or multiple flights of stairs away
Printers that receive an exception and are not removed will be put on the network and added to PaperCut, our new printing software, and added to our support contract with Centric Business Systems. Printing costs will be charged back to each department at a rate of 5 cents for black and white and 15 cents for color. MFP rates are 4 cents for black and white and 12 cents for color, as these devices are more economical. We will re-assess printing fees after this budget cycle.
Warning About Toner Replacement Solicitations
It has recently been reported to Technology Services that several Loyola employees have been contacted by a company calling themselves Business Solutions attempting to sell toner. The call is a direct solicitation, which is not allowed and not sanctioned by Loyola.
All toner and supplies for Loyola's multi-function printers are supplied directly through Konica Minolta, and these are included in the per-page cost. Please do not offer information to this solicitation should you or any member of your department be contacted.
Contact the Help Center at ext. 5555 or firstname.lastname@example.org
with any questions or problems related to printing. Please have the printer ID number available (located on the front of the printer) when you call.
Printing at the Loyola/Notre Dame Library (LNDL) is available to students and staff at both institutions.
For directions on how to install the Mac driver for HoundPrint please visit the Mac Printing page and follow the instructions. If you need assistance you can contact the Help Center ext. 5555 or OTS@loyola.edu.