Loyola University Maryland

International Programs

Fall Semester

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Forms, Links and Resources                     

Contact Information 

Before Registration

It is important to know your registration date and time. The Fall 2016 registration date for the Class of 2017 is March 16; Class of 2018 is April 6; and the Class of 2019 is April 13.

Registration is based on Eastern Standard Time Zone. You will need to take this into consideration.

On or around February 17, 2016 you will be able to find your time and number by going to inside.loyola.edu, WebAdvisor for Students, Registration, Reg/Appointment Permission (Undergraduates Only) and to see if you are on a hold for registration, information about Daylights Saving Time: Daylight Saving Time begins Sunday, March 13 in the United States. You will need to take this into consideration when registering. Check to see when Daylight Saving Time begins in your host country.

You can ONLY register for 5-3 credit courses, plus 1 or 2 credit labs or courses on your registration day.

You will not be able to register for 6-3 credit courses on your registration day.

You can self-register for a 6th course beginning Friday, July 15, 2016 with major advisor’s permission and provided you have satisfied any prerequisite prior to studying abroad and/or if your official transcript from abroad has been processed before July 15, 2016.

All class years: if you need a 6th course AND you are taking a prerequisite course(s) abroad for a class you need to take in the fall, and your official transcript has not arrived, you will need to contact Ms. Shannon Jensen (scwoods@loyola.edu) in Academic Advising. Ms. Jensen will have to register you for the 6th course. 

Decide How You Want to Register

Study abroad students have the choice of either selecting to self-register or have the office of international programs register them on their designated registration day. See below for more detailed information.

If you want to self-register, you must complete waiver A indicating you are selecting to self-register and submit to the office of international programs at international@loyola.edu by 5:00 p.m. EST on February 29, 2016.

If you want the office of international programs to register you, you must complete wavier B indicating you are selecting to have the office of international programs register you and submit it to the office of international programs at international@loyola.edu by 5:00 p.m. EST on February 29, 2016.

After you decide how you want to register, complete all 3 pages of the Fall 2016 Registration form and submit it to the office of international programs by 5:00 p.m. EST on February 29, 2016. Even if you are selecting to self-register, you have to submit the Fall 2016 Registration form (all 3 pages) to the office of international programs at international@loyola.edu.

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      Find all course information for registration via inside.loyola.edu:
      • WebAdvisor for Students > Search for Sections
      • Quick Links Course Listings

      You can use Course Listings to save sections to your preferred sections lists.

      You cannot register through Course Listings, only through WebAdvisor.

      Be sure to place courses on the WebAdvisor (WA) preferred sections list prior to registration day. Doing so eliminates searching for courses during your registration period, but it does not guarantee you space in courses.

      How to Access Registration

      Two paths of access to the registration system are offered. Choose one:

      Electronic Permission

      The office of international programs will give you electronic permission, not your major advisor, UNLESS you are a Sociology major. Sociology majors MUST receive electronic permission from their major advisor. The office of international programs will NOT give electronic permission to register to sociology majors.

      You will NOT be able to see the electronic permission from the office of international programs.

      We HIGHLY recommend that you contact your major advisor before registering to confirm what courses you plan to take and to check if you missed something for fall 2016.

      Confirm you are not on a Financial Hold

      Students on financial holds will not be allowed to register for courses. Therefore, you should check if you are on a financial hold by going to insideLoyola.edu, WebAdvisor, Reg/Appointment Permission.

      Sometimes holds are added just prior to registration, so be sure to check this screen the day before you register.

      If you are on a hold, you should contact SAS (Student Administrative Services) at SAS@loyola.edu or call 410-617-5047 to resolve the matter before registration.

      Fall 2016 Deposits

      All students who need to register for fall 2016 must submit a $300 tuition deposit to Student Administrative Services by February 26, 2016.

      All students who need on-campus housing for fall 2016 must submit a $300 housing deposit to Student Administrative Services by February 26, 2016.

      Late payment of the above deposit(s) can result in not being registered for the fall and not receiving on campus housing.

      If you plan to live on-campus fall of 2016, study abroad students must complete the first step of the online housing selection process for fall 2016 between February 2 – February 8, 2016. Failing to complete the first step of the on-line housing process will result in students not able to continue with the on-line housing process for the fall. As a result, students who do not complete first part of the on-line application will not receive on-campus housing. 

      Here is the link to Student Administrative Services: http://www.loyola.edu/department/reenrollmentdeposit.aspx

      Confirm What you Plan to Take

      Check times and professors for courses you want to take fall of 2016. Just before you send in your registration form, confirm that courses, times, and/or professors have not changed since you started to review the fall 2016 course offerings on WebAdvisor or through inside.loyola.edu.

      Confirm you did not create any time conflicts.

      Rising juniors (Class of 2018) should check their registrations after the rising seniors (Class of 2017) have registered to see if any of their course choices have closed.

      Contact your major advisor and let your advisor know what you are registered for abroad and the abroad courses are working in your degree program.  Review with your major advisor what courses you plan to take fall of 2016.  

      Confirm if you need to take a sixth course. Remember, your major advisor must give you electronic permission to take a sixth course.

      Sociology majors must receive electronic permission from their major advisor for fall courses.

      History Majors: When you submit your fall 2016 registration form (3 pages), make sure you cc your major advisor when submitting the forms to the office of international programs.

      Remember the office of international programs will give all students (with the exception of Sociology majors) electronic permission to register for courses (5-3 credit courses and labs. However, the office of international programs will not give electronic permission to register for a sixth (3 credit) course. You must receive your major advisor’s electronic permission to register for a sixth course.

      Prerequisites and Department Chair Permissions

      Check all courses you plan to take to see if they have a prerequisite(s) or needs electronic permission from the instructor. The computer will not allow you to register for courses you have not satisfied the prerequisites.

      Prerequisite courses taken abroad this spring will not be recognized by the computer, so you will NOT be able to register for it.

      If you took a course over the summer (2015) but you did not have the official transcript sent to the Records Office for processing, you will not be able to register for a course(s) that has the summer course(s) taken in 2015 that has the summer course(s) as a prerequisite(s).

      If a course needs electronic permission from the instructor, it is YOUR responsibility to contact the instructor before your registration date and time to receive the electronic permission. We recommend getting the permission from the instructor in advance of your registration date. Email permission from the instructor will be accepted, but you will need to send the email permission before your registration date to your study abroad coordinator in the office of international programs AND THE office of international programs will have to register you for the course(s).

      Email permission(s) from instructors must be received by Friday, March 4, 2016 for the Class of 2017 and Friday, March 11, 2016 for the Class of 2018. If you do not receive electronic or email permission, you will not be able to register for the course(s).

      Summer Courses and Fall Registration

      Summer Courses Away

      If you are planning to take a summer course away, you will need to fill out the Summer Away Request Form (www.loyola.edu/aasc) with all of the information before Thursday, Thursday, March 3, 2016. Also, some departments require syllabi. Academic Advising and Support Center has detailed information on which courses can be taken away. If the summer course(s) is a prerequisite for a course you plan to register for in the fall, you will not be able to register for it. The office of international programs will have to register for it.

      Please note that you do not need to receive permission from AASC (Academic Advising and Support Center) to take the course away from Loyola before being registered for the fall course(s), because the process can take a while. However, you need to start the process with AASC first by completing the Summer Away Request form BEFORE Thursday, March 3, 2016.  

      Here is the link to the Records Office website with information on summer away: http://www.loyola.edu/department/aasc/students/summer-form.aspx

      Here is the link to the Records Office website with information on summer courses at Loyola: http://www.loyola.edu/department/records/undergraduate/summer-registration.aspx

      Sixth Course

      There is no 6th Course form. If you need to take a 6th course, but you are taking a prerequisite(s) for the 6th course abroad, you will need to contact Ms. Shannon Jensen in Academic Advising and Support Center to have her register you for the 6th course, since the computer system does not have your current study abroad courses.

      Ms. Jensen can only register you for a 6th course if you

      1) are taking the prerequisite(s) abroad,
      2) the course is open, and
      3) there is no time conflict with your other courses

      If you are a rising senior or rising junior, you can self-register for a sixth course starting July 15, 2016 beginning at 9:00 a.m. EST time.    

      Self- Register Pros and Cons

      Pros

      • From your registration time up to 4:00 p.m. Baltimore, Eastern, Standard time, you will be able to register yourself, add, and drop courses.
      • You are in control of your schedule.
      • Do not attempt to register earlier than your official registration time on the registration menu. If you do, you will receive an error message that says you cannot register at this time. You will then have to begin again.
      • If your schedule does not include any courses that require prerequisites, you should be able to register for the courses you want provided there are no time conflicts, the course(s) is still running, and there is no special requirement associated with the course.
      • However, you may not be able to register for a course(s) due to the following reasons: course closed; time conflict; course cancellation; missing a prerequisite(s); missing permission from instructor; do not meet registration restrictions; or did not qualify on the placement exam.
      • IMPORTANT: If you are taking a course abroad that is a prerequisite for a course you want/need to take in the fall, you will NOT be able to register for this course(s). We do not have your official transcript from the spring yet, so the computer does not have this information to allow you to register for this course(s).
      • IMPORTANT: If you transferred a course or took a substitution course as a prerequisite for a course you want to register for in the fall, you may not be able to register for that course(s) in the fall because the computer may not recognize those transfer or substitution courses as fulfilling prerequisites.
      • IMPORTANT: If you plan to take a summer course (2016) and the summer course is a prerequisite for a class you want/need to take in the fall, you MUST either 1) register for it at Loyola by March 3, 2016 OR 2) you must start the Summer Away process to take the course at another institution with Academic Advising and Support Center BEFORE March 3 2016.
      • IMPORTANT: If you cannot register for a course(s) because you are either taking the prerequisite(s) abroad, transferred a prerequisite course, have taken a course substitution, or you are in the process of registering for a summer course at Loyola or starting the approval process for a summer course away, you should still go ahead and register for the courses you can. Next, get out of your student record in WebAdvisor, and send an email to your study abroad coordinator in the office of international programs asking them to register you for the course(s) you cannot register for in the fall. If we can verify you have fulfilled the prerequisite(s), we will be able to register you for it. If we cannot verify you are taking the prerequisite abroad and/or you have not started the process to register for a summer course that is a prerequisite(s) for a course you need for the fall, the office of international programs will NOT be able to register you for that course(s).

      Cons

      • If you encounter technical difficulties when self-registering and you would like for the office of international programs to now register you, you must email your study abroad coordinator informing him or her that you now would like for the office of international programs to register for the fall. Give them the following information: your full name, student ID number, program name, and written confirmation you now want the office of international programs to register you.
      • Example: John Smith, ID000000, Ghana Program, I chose to self-register, but now I would like for the office of international programs to register me. Put in the subject heading of the email, “Registration Difficulties”.
      • IMPORTANT: Please be advised students who selected to self-register and who run into registration problems will be assisted by the office of international programs on a first come, first serve, basis, and depending on the volume of requests, it may be later in the day or the following day before students experiencing technical difficulties abroad are registered.      

      Have OIP Register For You

      Pros

      • We can assist you with registration in the event you are unable to self-register.
      • We can also override prerequisites provided you are in the process of completing the prerequisite(s) either abroad or have started the registration process to take a course over the summer at Loyola or away from Loyola by the stated deadlines. It is important that you complete the registration form in its entirety to help us get you a full-time load of courses.
      • The office of international programs will do our best to get you 5-3 credit courses, but sometimes due to courses being closed or time conflicts, we may not be able to register you for a full-time load. Also, we may get you 5-3 credit courses, but it may not be the exact courses you had on your Fall 2016 Registration form (page 1). We may have to go to your course alternates.

      If you do not receive the schedule you want or if you want to make any changes, you will need to contact Ms. Shannon Jensen in Academic Advising and Support Center to make changes to your schedule. 

      Reasons Why You Must Complete All 3 Pages of Registration Form

      Self-Registering Students

      If you run into any registration difficulties, the office of international programs can step in to assist you provided we have your registration form (all 3 pages) and we are not registering students who asked us to register them at that time. We do not have to wait to get the materials; we have it already. We can:

      • verify prerequisites
      • check your course selection to see if there are any prerequisite issues you might have missed

      We cannot give electronic permission (exception sociology majors) if we do not have the completed registration form. 

      If you choose not to submit your registration form, you are taking full responsibility for any problems you encounter with registration.

      OIP Registering Students

      If you complete all 3 pages of the Fall 2016 Registration form and submit them, you are giving us the tools we need to have in order to register you for classes. This will assist us in getting a full-time schedule for you.

      We cannot give electronic permission (exception sociology majors) if we do not have the completed registration form.

      Deadlines and Recommendations

      Complete either waiver A for waiver B to indicate your registration preference by Monday, February 29, 2016.

      Complete the Fall 2016 Registration Form (all 3 pages) by Monday, February 29, 2016.

      You can email your waiver form and the fall 2016 registration form to international@loyola.edu. DO NOT SEND TO THE RECORDS OFFICE.

      We must have your completed forms by the above deadline BEFORE we can give you electronic permission to register. Sociology majors must complete the forms and submit them along with the waiver, but they will need to obtain electronic permission from their major advisor. You will NOT be able to see our electronic permission on WebAdvisor.

      Before submitting the fall 2016 registration form, make sure you check WebAdvisor after the class ahead of you registers to ensure the courses you are selecting are still open or running. If you submit your registration forms to the office of international programs, but discover one or more of your course sections are closed or cancelled, you can send an email asking us to update your registration form OR you can submit another registration form with the updated changes.

      Send your updated requests to your program coordinator (either email or a new form) no later than March 4 for Class of 2017 and March 11 for the class of 2018.

      Course Override Form

      If a course you need to take in the fall is closed, you will need to complete a Course Override form. You will have to complete a separate Course Override form for each course that you want to take.

      You need to submit the Course Override form to Academic Advising and Support Center at aasc@loyola.edu.

      Registration Day

      What to do if you are Self-Registering

      If you are self-registering:

      • You should begin at your exact time or later.
      • If you know you will not be able to register for a course because you are taking the prerequisite(s) abroad, you can register for all other courses yourself. Next, contact your program director in the office of international programs to ask him/her to register you for the course in question.
      • Send your program director in the office of international programs an email to say you are no longer in your student record and you want him/her to register you for the course(s) you cannot enter.
      • Make sure you are logged out of your student record when you request your program director to register you for the course(s) you cannot enter yourself.
      • In addition, your program director in the office of international programs must have confirmation (the Courses Taken Abroad form) that you are indeed taking the prerequisite course(s) abroad. Therefore, if you did not turn in the registration forms as requested, your program director will not be able to register you for it.
      • If you experience technical difficulties from overseas while registering, you will have to decide if you want to try registering yourself again later in the day, or whether you would like international programs to register you on your behalf.
      • If you are having difficulty registering for a particular course(s), before contacting the office of international programs, check to see if you have satisfied all of the prerequisites for the course in question, the desired course(s) section(s) is not closed, and that you have permission (electronic or email) from the instructor (if necessary). If you are running into registration problems and it is not one of the reasons above, you should send a detailed email describing the problem to international@loyola.edu using "Registration Issues" in the subject line.
      • If you encounter technical difficulties and would like the office of international programs to register you, you must email international@loyola.edu with your full name, Loyola student ID, program information, and written verification in an email saying you now want international programs to register you due to technical difficulties. Be as detailed as possible in describing the registration problem that you are encountering, including the course title, number and section for every course you are having difficulties registering.

      Remember: Students will be assisted on a first-come, first-served basis, and depending on the volume of requests, it may be later in the day or the following day before students experiencing problems registering for certain courses are registered.

      What to do if OIP Registers for You

      If OIP is registering for you:

      • We will register you at your assigned time and on your assigned day.
      • If you elected to have the office of international programs register you, you cannot go on WebAdvisor to register yourself! This could jeopardize your registration. Only one person can be in a student's record at a time. If you go into your record after you have given the office of international programs permission to register you, this will lock your record and you will not be registered for courses.
      • You should wait at least 20 minutes after your registration time to see your course selections. Please confirm that you have been registered!

      Remember: Two people cannot be in the same record at the same time. It will cause the record to lock and this will delay your registration. This is why you must wait at least 20 minutes after your registration time to check your course schedule

      Changing Course Schedules After Registration Time

      Most students should have a full course load (five courses/15.0 credits) once they have registered through WebAdvisor or through the office of international programs. If you elected to have the office of international programs register you and you want to make changes to this schedule, you need to email Shannon Jensen at scwoods@loyola.edu in Academic Advising Support Center. She will be assisting study abroad students with add/drop. You will need to send her an email outlining the specific course you want to drop and the course you want to add. You need to give the course number, course title and course section. Requests will be handled in the order that they are received.

      If you self-registered, you have until 4 p.m. Eastern Standard time (Baltimore time) on your registration day to add and drop. Once it is closed, you will need to send your course schedule changes to Shannon Jensen at scwoods@loyola.edu in Academic Advising and Support Center. All students (whether you self-registered or had international programs register you) have the option of changing their schedule using WebAdvisor. WebAdvisor add/drop opens on Friday, July 15, 2016 at 9 a.m. Eastern Standard time (Baltimore time).