Loyola University Maryland

Parking and Transportation

Emergency Protocol

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Departmental Responsibilities

  • Provide each driver with a written department contact – name and phone number.
  • Department will designate a trip leader, head, and follow-up vehicle.
  • Review day’s route each morning. AAA will provide maps, trip tix, guide books, etc.
  • Review emergency protocols and phone procedures with all drivers at least once a semester.
  • Enforce seat belt usages for all passengers.
  • Ensure vans are not overloaded with people or cargo.
  • Always review motor pool users guide.

Driver Responsibilities

  • Check vehicle each morning for proper operations including, but not limited to oil, tires, wipers, lights, fuel, doors, hitches, and trailers.
  • Driver’s responsibility to see that everyone wears a seat belt.
  • Driver ensures vehicle is not overloaded.
  • Driver knows route and has reviewed with other drivers. Take frequent rest breaks.
  • Fuel vehicles at same time – keep vehicles clean.
  • Driver’s responsibility to ensure no alcohol in vehicles.
  • Understands emergency and phone procedures.
  • Keep all gas receipts; store them in plastic pouch with credit cards.
  • Return van clean with a full tank of gas; return all paper work
  • Report all problems on check-in sheet.


  • Pull as far off the road as possible.
  • Call AAA on phone at 1-800-AAA-HELP for road side repairs and towing. Then call the department of parking and transportation at 1-410-617-5396.
  • Use only AAA approved, EXXON, or dealership for repairs.
  • If repairs are over $500, call 1-410-617-5396 for advice during the day.
  • Call your destination with revised arrival time.
  • Call your sponsor with details of the problem
  • Use your best judgment and stay calm.


  • Stop immediately, keep calm. Secure your vehicle.
  • Warn on-coming traffic, use emergency equipment found in yellow box
  • Help the injured. Do not render first aid unless you are trained. Use phone to call a doctor or ambulance if necessary.
  • Do not argue, accuse anyone, make any admissions or blame, or apologize for the accident.
  • Call the appropriate law enforcement agency (highway patrol, police, sheriff, etc.)
  • Obtain complete information called for in the USF&G “In Case of Accident” booklet, and an accident report form completed in detail.
  • Call your departmental sponsor.
  • Call the department of parking and transportation at 410-617-5396.
  • Do not talk to media, refer them to Loyola public relations at 410-617-5025.
  • Refer to AAA booklet for towing/repair/bail bond/rental vehicles, etc.
  • Take care of your passengers, stay calm.
  • Call your destination. Advise them of your situation.
Charter Bus Reservations
Motor Pool Reservations