Loyola University Maryland

Student Activities

Posting Policy

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  • All signs, notices, flyers, posters, banners, and table tents must be approved by the office of student activities and stamped with the date the item is approved before any materials can be posted. It is suggested that the original copy of all items be submitted for approval before photocopies are made.
  • If the item is prepared and printed by the office of creative services at Loyola and contains the Loyola University Maryland logo, then it does not have to be stamped for posting.
  • Any digital signage must be in accordance with this Posting Policy, and will be approved electronically by the Director of Student Activities.
  • No sign, notice, flyer, or poster which advertises a single event may be posted for a period longer than two weeks.
  • A copy of all approved flyers will be on file in the office of student activities.
  • All signs must contain the name of the sponsoring organization, the date, time and location of the event.
  • Materials may not be placed on glass, painted, or varnished surfaces of any kind.
  • Flyers, posters, and banners may not be placed on the ground. Items on floors and walkways pose a safety hazard.
  • Materials to be displayed in common areas must be approved by the office of student activities.
  • Materials to be displayed in the residence halls must be approved by the office of student life.
  • Chalk, paints, and markers may not be used on any surface whatsoever for the purpose of advertisement (only exception is for the fine arts department - McManus Lobby window).
  • Materials may not be placed in any one area in excessive numbers and may not cover other posters or signs.
  • The use of Duct Tape, glue, and paste is strictly prohibited. Masking tape and clear "scotch" tape are the only materials allowed to attach signs, unless using push-pins to post on appropriate bulletin boards.
  • Table tents can be placed on tables inside of any Sodexho Dining Services location with prior permission from both student activities and a manager from Sodexho Dining Services.
  • Hand flyers may be passed out on campus by members of a Loyola organization only with prior approval from student activities.
  • Any materials hung in violation of the policies will be removed and recycled.
  • Materials including any alcohol-related information, including activities at bars/clubs, are prohibited.
  • Materials may not be posted on the interior or exterior walls or doors of the Sellinger School of Business, only appropriate bulletin boards inside the building.
  • Any outdoor display must be approved by the director of student activities.
  • It is the responsibility of the sponsoring organization to remove outdated materials. Recycling is strongly encouraged.
  • Maliciously destroying/defacing others' publicity will result in either administrative or disciplinary action.
  • Failure to comply with these guidelines by students or student organizations will result in either administrative or disciplinary action.
  • Examples of acceptable places to post information: bulletin boards, cement columns along the Quad, Maryland Hall Bridge, Pedestrian Bridge, table tents on tables inside of Sodexho dining facilities

Outdoor display policy

  • Outside displays (OD) must be in compliance with all existing Loyola University Maryland policies.
  • All OD must be registered in the office of student activities by using the event/facility registration form. Forms must be submitted to the office of student activities at least two weeks prior to the beginning of the OD.
  • All requests must include a detailed description of the purpose of the display, the sponsoring campus organization, the OD's physical appearance including the dimensions, and the time frame of the OD.
  • All OD will be confined to one of two designated areas. Only one area may be in use at any given time.
  • All OD must be in line with the Jesuit, Catholic mission of Loyola University Maryland.
  • No OD can be displayed for more than 48 hours (two days). Loyola reserves the right to limit the duration of any OD.
  • All OD must have the approval of the director of student activities. If permission is not granted, an appeal may be made to the dean of students' office.
  • All OD must have a sign that denotes the sponsoring organization.
  • Specific informational signs or disclaimers may be required as part of the OD by the office of student activities.
  • All OD must be self supporting (i.e. no part of the OD can be inserted into the ground).

Please call the office of student activities, 410-617-2713, with any questions about the posting policy or the outdoor display policy.